Pearland Independent School District - Pearland ISD

Pearland Independent School District Regular Meeting Tuesday, November 28, 2017 3:00 PM

Agenda of REGULAR MEETING The Board of Trustees

PEARLAND INDEPENDENT SCHOOL DISTRICT Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on November 28, 2017, beginning at 3:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board. 1. Call to Order 2. Establishment of a Quorum 3. Workshop A. Update on the 2017-2018 Budget and Budget Planning for the 2018-2019 School Year with Focus on Year to Date Revenue/Expenditures and Projections for the Remainder of this Year and for 2018-2019 School Year. 4. Public Comment [Length of time of each not to exceed five (5) minutes] 5. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code A. 551.071 - Private Consultation with the Board's Attorney about any Item Listed on the Agenda B. 551.072 - Discussing purchase, exchange, lease or value of real property 1. Discussion on the Petition Request for a Minor Boundary Adjustment to Move a Portion of Pearland ISD Property into Alvin ISD C. 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations 3. Duties of Superintendent of Schools D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel 6. Reconvene in Open Session 7. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice 8. Introductory Remarks/Pledges - Secretary Jeff Barry A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented. 9. Board Member Activities 10. Board Recognition - (6:15 p.m.) 11. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion.

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Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda. A. Consent Agenda 1. Approve Minutes of Regular Board Meeting, October 10, 2017 and Special Board Meeting, October 25, 2017

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2. Approve Proposal Received for Chiller Maintenance

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3. Approve the 2017 Certified Tax Roll

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4. Approve the Brazoria County JJAEP Memorandum of Understanding for the 2017- 2018 School Year

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B. Regular Agenda 1. Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the 49 Contract with Stewart Builders, Inc. for Services Related to the Dawson High School 2016 Bond Project 2. Consider to Approve Additional Personnel

58

3. Consider to Adopt a Resolution Casting Votes for Directors of the Brazoria County Appraisal District

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4. Consider and Possible Approval of Resolution Authorizing an Adjustment to the Boundaries of Alvin Independent School District and Pearland Independent School District in the Area Known as Massey Ranch Located near Harkey and McKeever Roads

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5. Discussion and Possible Approval of District's Investment Strategy Statement and Guidelines

100

6. Consider Mid-year Supplemental Pay Decisions as Stipulated in the 2017-2018 104 Budget 7. Discuss and Possibly Approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project

106

12. Administrative Reports A. Overview of Counseling Services for Students

138

13. Board Members Request for Agenda Items 14. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: 551.071 551.072 551.073 551.074

Private consultation with the Board's attorney Discussing purchase, exchange, lease or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel

551.076 551.082 551.083 551.084

Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms or conditions the Board will follow, or will instruct its representative to follow, in consultation with representative of employee groups Excluding witnesses from a hearing

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either: (a) (b)

in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine

Certificate of Posting On the 17th day of November, 2017, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 2:30 p.m. on said date ___________________________ Secretary to Board of Trustees

Board of Trustees Agenda Item Information Meeting Date November 28, 2017 Meeting Type ☐ Regular Meeting ☒ Workshop ☐ Hearing

Agenda Placement ☐ Public Hearing ☒ Open Session ☐ Executive Session ☐ Recognition

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Administrative Report Consent Agenda Regular Agenda Information/Discussion

Date Submitted: October 20, 2017

Subject: Update on the 2017-18 Budget and Budget Planning for the 2018-19 School Year

Executive Summary: Our new CFO (Jorgannie Garza-Carter) has re-calculated revenue and expenditures for the 2017/18 school year based on latest data received. These changes include the following new developments:    

Whereas the initial budget was based on preliminary estimates of the tax base, the district has now received (this month) the actual tax base and associated levy. Student enrollment has been adjusted to actual numbers (which are less than predicted). Re-calculations of the impact on the budget for utilities and other items based on “real” expenditures to date. A significant decrease in the amount of funds needed from reserve funds for the 2006 bond program serving Carleston, Lawhon, and PHS.

In addition, within the narrative of the attached report are some early considerations with regard to the 2018/19 school year. 2018/19 will be the second year of the biennium, thereby part of the Legislature’s decisions from Spring and Summer 2017. There remain many variables in such predictions:    

The impact of Hurricane Harvey on the tax base Updated enrollment projections Actual expenditures during 2017/18 Any adjustments to state aid based on Hurricane Harvey (which will likely be minor).

Please see attached. Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☒ No Fiscal Impact

Funding Source: ☐ General Fund ☐ Grant Funds ☐ Other Funds (Specify)

Fiscal Year: Amendment Required ☐ Yes ☒ No

Superintendent’s Recommendation: The board should review the attached material, ask questions, and deliberate on the implications for the current school year and beyond

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Department Submitting: Jorgannie Carter

Requested By: Dr. John Kelly

Cabinet Member’s Approval: N/A Board Approval Required:

☐Yes

☒No

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FY 2017-2018 Budget Update

Pearland Independent School District

Jorg annie C arter, CPA 11/28/2017

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PEARLAND INDEPENDENT SCHOOL DISTRICT FISCAL YEAR 2017-2018 BUDGET UPDATE November 28, 2017 ASSUMPTIONS INCORPORATED INTO THE APPROVED FISCAL YEAR 2017-2018 BUDGET Revenues The approved 2017-2018 budget was developed based on projected enrollment of 21,917 students, resulting in 21,072.20 in Average Daily Attendance (ADA). The District’s Weighted Average Daily Attendance (WADA) was projected to grow from 25,415 in 2016-17 to 25,892 in 2017-2018, generating and additional $4.2 million in State revenues. Preliminary net taxable values from the Brazoria County Appraisal District came in at $7,854,320,732 and were estimated to generate a net tax levy of $107,828,284 after taking into account calculated adjustments. Local tax revenues were budgeted at $76,081,249 in the General Operating Fund. Total budgeted revenues for the General Operating Fund were $165,771,124. Expenditures Expenditures were projected to increase by 2% over the amended fiscal year 2016-2017 budget and included a 2% raise from the midpoint for all employees, set the beginning salary for teachers at $53,000, provided equity adjustments for bus drivers and athletic stipends, and included 22.5 additional campus positions and 2 administrative positions due to a projected increase of 307 students. Total budgeted expenditures were $176,306,943. Fund Balance The budget was approved with a $10,535,819 deficit; which was expected to be paid out of fund balance; however, the anticipated actual impact to fund balance was $1,931,188, considering the District receives 102% of budgeted revenues and spends 97% of the budgeted expenditures

Revenues Expenditures Increase (Decrease) in Reserve

Proposed Budget

Percentage Factor

Estimated Actual

$ 165,771,124

102%

$ 169,086,546

(176,306,943)

98%

(171,017,735)

$ (10,535,819)

8

$

(1,931,189)

2017-2018 BUDGET UPDATE Revenues Enrollment – As of 10/17/17, current enrollment was at 21,637 students; 280 below the projected enrollment used to generate revenues. School year 2016-2017 had a peak enrollment of 21,610 in January 2017. An updated enrollment projection has been developed with a peak enrollment of 21,660 students, resulting in approximately 20,685.30 in ADA and 25,485.029 in WADA. School Year 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

Peak Enrollment 19,586 20,054 20,574 21,137 21,610

Actual ADA 18,697.799 19,135.781 19,597.310 20,199.895 20,596.229

21,917 21,660 (257)

21,072.200 20,685.300 (386.900)

2017-2018 (Budgeted) 2017-2018 (Estimated) Difference from Budget

Peak ADA Percent 95.47% 95.42% 95.25% 95.57% 95.31%

Change in Enrollment Enrollment Increase % 420 2.19% 468 2.39% 520 2.59% 563 2.74% 473 2.24%

96.15% 95.50%

307 50 (257)

1.42% 0.23% -1.17%

Local Revenues – On October 19, 2017, the District received the Certified Tax Report 502C from the Brazoria County Tax Office which has the certified taxable values at $7,361,661,103 and an estimated $446,129,844 in a pending supplemental roll; which is close the May 2017 projections used in developing the budget. Using a different method of calculating revenues generated from property taxes results in an anticipated increase to local tax revenues of $3,286,350. In addition, due to interest percentages on the rise, interest earnings from investments are expected to be at least $100,000 over budgeted revenues. FY 2017-2018 Adopted Budget Net Taxable Values

FY 2017-2018 Estimated Revenues

Difference

$7,938,915,250

$8,088,743,483

$149,828,233

Tax Levy (Net of Adjustments, Frozen, OV65) M&O $79,218,293 I&S $28,609,991 $107,828,284

$80,987,345 $29,248,891 $110,236,237

$1,769,052 $638,900 $2,407,952

$79,367,598 $28,663,913

$3,286,350 $1,613,167

$108,031,512

$4,899,517

FY 2017-2018 Budgeted/Estimated Revenues M&O I&S

96.0% 94.6%

Total Local Tax Revenues

$76,081,249 $27,050,747

98.0% 98.0%

$103,131,995

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State Revenues – The anticipated decrease of 257 in enrollment which is equivalent to 386.90 in ADA and 687 in WADA, combined with an increase in projected local tax revenues, is expected to result in an overall decrease of $63,946 in State revenues.

Enrollment

Projected State Revenue

WADA

Percent Budgeted

Total Budget/ Estimate

Adopted Budget

21,917 21,072.200

$

81,300,108

97.00%

$ 78,861,105

Current Estimate

21,660 20,685.300

$

78,797,159

100.00%

$ 78,797,159

Difference

(257)

(386.900)

$ (2,502,949)

$

(63,946)

Expenditures At the end of fiscal year 2017-2018, expenditures were estimated to be only 97% of the appropriated total; estimating a savings of $5,289,208. While this may turn out to be the case, it is safe to assume that actual expenditures will be at least $3,000,000 less than budgeted due to anticipated savings in electricity, fuel, insurance, offsets to field trip transportation expenses, and other costs. Fund Balance The 2016-2017 fiscal year resulted in an increase of $1.1 million to fund balance for a total ending fund balance of $50,736,782. During FY 2017, the board approved a transfer of $2,000,000 from the general fund to capital projects to fund the completion of the Pearland High School renovations; however, only $754,024 was required so the difference of $1,245,976 will be transferred back to the general fund. The updated revenues, expenditures, and transfer-in from capital projects will result in an anticipated decrease of $2,967,439 to fund balance. FY 2016-2017

FY 2017-2018 ADOPTED

INCREASE/

ESTIMATED

ACTUAL

BUDGET

(DECREASE)

BUDGET

Total Revenues

$168,773,473

$165,771,124

$3,322,404

$169,093,528

Total Expenditures

(165,665,699)

(176,306,943)

(3,000,000)

(173,306,943)

(1,985,039)

0

1,245,976

1,245,976

$1,122,735

($10,535,819)

$1,568,380

($2,967,439)

Beginning Fund Balance

$49,614,047

$50,736,782

$50,736,782

Estimated Ending Fund Balance

$50,736,782

$40,200,963

$47,769,343

90

85*

90*

Total Other Resources (Uses) Increase/(Decrease in Fund Balance

Days Cash on Hand & Current Investments * Estimated

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SUMMARY The overall student enrollment and financial impact due to Hurricane Harvey is still unknown, hence, this budget update has been developed with a more realistic, yet still conservative approach. The General Fund Balance is expected to remain at over 90 days for fiscal year 2017-2018. This update is for informational purposes only and no recommendation is being made to increase or decrease revenues and expenditures at this point.

FUTURE OUTLOOK It is difficult to predict the budget for fiscal year 2018-2019 at this point. Student enrollment projections are vital to calculating revenues; without an increase in student enrollment, State revenues will remain the same or drop as the local share increases. Property taxes are based on the appraised market value of homes or businesses on January 1st and the damage caused by Hurricane Harvey will be taken into account when assessing property values that will be used to apply property taxes for the 2018 tax roll. On the other hand, many of the neighborhoods within the District’s boundaries were unaffected and may cause an increase in property values. Estimating a 2% increase in revenues from projected fiscal year 2017-2018 would result in fiscal year 2018-2019 revenues of $172.5 million. If we were to end up the year saving a total of $5 million from budgeted expenditures, rather than the $3 million estimated in the prior page would result in total expenditures for fiscal year 2017-2018 of $171.3 million. If the District was to hold non-payroll expenditures at the same level and give a salary increase of 2%, estimated expenditures for fiscal year 2018-2019 would be $174.3 million. Without an increase to the maintenance and operations tax rate, the District would not be able to bring enough revenues to cover the deficit of revenues over expenditures of approximately $1.8 million and would be expected to dip into fund balance.

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Board of Trustees Agenda Item Information Meeting Date November 28, 2017 Meeting Type ☒ Regular Meeting ☐ Special Meeting/Workshop ☐ Hearing


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Date Submitted: November 1, 2017

Subject: Approve Minutes of the October 10, 2017 Regular Board Meeting and October 25, 2017 Special Board Meeting

Executive Summary: Minutes for the October 10, 2017 Regular Board Meeting and October 25, 2017 Special Board Meeting are submitted for your review.

Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☒ No Fiscal Impact

Funding Source:

Fiscal Year:

☐ General Fund ☐ Grant Funds ☐ Other Funds (Specify)

Amendment Required ☐ Yes ☐ No

Superintendent Recommendation: That the minutes for the Regular Board Meeting held on October 10, 2017 and Special Board Meeting held on October 25, 2017 be approved as presented.

Department Submitting: Superintendent’s Office

Requested By: John P. Kelly, Ph.D.

Cabinet Member’s Approval: John Kelly, Ph.D. Board Approval Required:

☒Yes

☐No

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Pearland Independent School District Regular Meeting of the Board of Trustees October 10, 2017 The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, October 10, 2017 at 4:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening

1.0 After noting that a quorum was present, President Decker opened the meeting at 4:06 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr., Vice President (arrived to the meeting at 4:10 pm) Trustee Pam Boegler Trustee Lance Botkin Trustee Mikael Floyd Trustee Sean Murphy

Members Absent

Trustee Jeff Barry, Secretary

Public Comment

5.0 – Mr. Scott Feuless, citizen, spoke regarding transgender bathroom access.

Closed Session

3.0 – President Decker convened the board in Closed Session at 4:12 p.m. in accordance with Section 551.001 A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda B. Section 551.072 – Discussing purchase, exchange, lease or value of real property C. Section 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations D. Section 551.076 - Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices E. Section 551.082 – Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel Superintendent Dr. John Kelly participated in closed session with the board in regard to all items. Assistant Superintendent David Moody participated in closed session with the board in regard to all items. October 10, 2017 Regular Board Meeting 13

Director of Facilities and Planning Mr. Don Tillis, Director of Bond Projects Mr.John Posch, Mr. Phil Rutter and Mr. Jeff Chapman representing PBK, Inc. participated in closed session with the board in regard to Item 3.D. Open Session

4.0 - The board reconvened in open session at 6:11 p.m.

Executive Council Present

Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent David Moody Ms. Bobbie Dawson

Recording Secretary Action on Closed Session

7.0 – Personnel:  A motion was made by Trustee Boegler and seconded by Trustee Botkin that the board accepts and approves the Superintendent’s recommendation for Employment of Personnel as presented. Motion carried 6-0. Trustee Barry absent

Introductory Remarks Pledge to American and Texas Flags

6.0 – Trustee Murphy led the Pledge of Allegiance to the American and Texas Flags and asked for a moment of silence for the recent loss of a PHS student. Thoughts and prayers go out to the parents of the student. He also commended the parents in attendance for being so involved in their children’s lives.

Board Recognition

10.0 – The board of trustees recognized the following: Board of Trustees:  President Rebecca Decker recognized Trustee Lance Botkin for completion of the Leadership TASB course of study to become a Master Trustee Dyslexia Awareness:  Mayor Tom Reid presented a proclamation with the chair of the Dyslexia Awareness committee deeming October as Dyslexia Awareness Month Community Members for Support of Students:  Texas First Bank – Carmen Shepherd  Chamber of Commerce – Melissa Washington  YMCA Operation Backpack – Suzanne Murray  Hope Church – Dalana Sowells October 10, 2017 Regular Board Meeting 14

Livestock Show & Career Expo  Students from PHS, DHS & TCCHS – Zachary Wagoner, Cade Tyra, Vaughn Gaussiran, Andrew Aguilar, Emily Tyra, Emily Albright, Caitlin Gunnin, Brady Morgan, Cayman Minter, Helen Wang and Isabelle Coiner Dr. Kelly introduced Chenda Moore as the Coordinator of Guidance Services. FIRST Report Hearing

8.0 – President Decker opened the hearing at 6:34 pm In accordance with the Texas Administrative Code, Title 19, §129.1205, each school district and open-enrollment charter school is required to report information and financial accountability ratings to parents and taxpayers. Each school district and open-enrollment charter school is required to prepare and distribute an annual financial management report and the public must be provided an opportunity to comment on the report at a public hearing. Dr. Kelly announced that with a score of 98 out of a possible 100 on fifteen indicators, Pearland ISD received the rating of “A” for Superior Achievement under Schools FIRST (Financial Accountability Rating System of Texas) for the 2016-2017 rating year based on school year 2015-2016 data. “A” for Superior Achievement is the state’s highest rating under the financial rating system. He also pointed to the district’s recent rating as a 5 Star District for Quality of Education Compared to Costs. This rating is from “Texas Smart Schools”. No one present in the audience requested to speak: The Public Hearing then ended 6:35 pm.

Board Member Activities

9.0 - No activities were shared.

Consent Agenda President Decker asked if members of the board would like to remove an item from the consent agenda. No requests were made. 

A motion was made by Trustee Boegler that the consent agenda consisting of items 10.A.1, 10.A.2, 10.A.3, 10.A.4, 10.A.5, 10.A.6, 10.A.7 and 10.A.8 be approved as presented.

Trustee Botkin then requested to remove items: October 10, 2017 Regular Board Meeting 15

 

10.A.5 10.A.6



Trustee Boegler amended the motion to state that the consent agenda consisting of items 10.A.1, 10.A.2, 10.A.3, 10.A.4, 10.A.7 and 10.A.8 be approved as presented. The motion was seconded by Vice-President Gooden, Jr.

Approve Minutes

11.A.1 That the minutes for the Regular Board Meeting held on September 8, 2017 be approved as presented.

SHAC Committee

11.A.2 – That the board of trustees approve the SHAC representatives as recommended.

Proposals for Gooseneck Trailer

11.A.3 – That the board of trustees approve the proposal submitted by D&D Retail, L.P. in the amount of $95,700 for the procurement of two (2) gooseneck trailers with animal pens.

District Improvement Plans

11.A.4 - That the Board of Trustees approves the proposed 20172018 District Improvement Plan and Campus Objectives.

Investment Policy and Training Providers

11.A.7 - That the board re-approves the investment policy (CDA Local) and the list of investment training providers as presented.

Ratification of Change Order for Chiller and Pump for Rogers

11.8 – That the Board of Trustees ratifies the change order to the Chiller and Pump Replacement contract and purchase of an additional chiller for Rogers Middle School from TD Industries, Inc. in the amount of $151,510. Motion carried 6-0. Trustee Barry absent Consent Items Pulled for Discussion:

Advanced Placement Merit Pay

11.A.5 – Trustee Botkin pulled this item to asked if the intent of the plan is being accomplished. A discussion followed with Dr. Kelly and Ms. Margo Gigee answering questions presented. 

A motion was made by Trustee Botkin and seconded by Trustee Murphy that the board approve the full payment and continuation of the AP Merit Pay for teachers as presented.

Motion carried 6-0 Trustee Barry absent STAAR Teacher Incentive Pay

11.A.6 - Trustee Botkin inquired if the teacher incentive pay plan is working and asked for an overall summary of the plan from Dr. Lisa Nixon. He also stated that teachers who are meeting the expectations/criteria should be rewarded too and the district needs to look at this. A discussion followed with Dr. Nixon and Dr. Kelly October 10, 2017 Regular Board Meeting 16

responding to questions/concerns presented by members of the board. 

A motion was made by Trustee Botkin and seconded by Trustee Boegler that the Board approves the STAAR Teacher Incentive Pay for the 2016 – 2017 school year as presented.

Motion carried 5-1 FOR: Trustees Boegler, Gooden, Jr, Botkin and Decker; AGAINST: Trustee Floyd Trustee Barry absent.

Naming HGAC Representative and Alternate for 2018

Regular Agenda 11.B. 1  A nomination was made by Trustee Boegler and seconded by Trustee Botkin that Trustee Murphy be named as delegate and Trustee Barry as alternate to HGAC General Assembly for 2018. Motion carried 6-0. Trustee Barry absent

Resolution to Nominate Candidate for Brazoria County Appraisal District

11.B.2 – As an eligible taxing unit participating in the Brazoria County Appraisal District, Pearland ISD has the right and responsibility to nominate one to five candidate(s) to fill the five (5) positions of the Board of Directors of the Brazoria County Appraisal District for a term of office commencing on January 1, 2018 and extending through December 31, 2019. 

A motion was made by Trustee Boegler and seconded by Trustee Botkin that the board adopts the attached resolution nominating Ms. Rubye Jo Knight as a candidate to serve on the Brazoria County Appraisal District Board of Directors as presented.

Motion carried 6-0. Trustee Barry absent Schematic Design for Security Projects

11.B.3 – The 2016 Bond Program provided for security upgrades to all campuses. The scope of this project includes security vestibules; cameras (additional coverage and replacement of older cameras); card readers; and fencing at middle school and elementary campuses. Details for this project, for security reasons, were presented in Executive Session. 

A motion was made by Trustee Murphy and seconded by Trustee Botkin that the board approve the Schematic Design for the 2016 Bond District-wide Security Project as presented in Executive Session.

Motion carried 6-0. Trustee Barry absent October 10, 2017 Regular Board Meeting 17

Two Additional Leave Days Connected to Harvey

11.B.4 – Dr. Kelly stated in the wake of Hurricane Harvey and the enormous damage it did to houses, vehicles, and other possessions, many or most of our employee’s lives were affected either directly – or through emergency help they extended or will extend to relatives and friends. Administration therefore proposes that in recognition of the additional hardship encountered by Hurricane Harvey, ALL employees will receive two (2) additional days of local personal leave for the 2017-18 school year only. 

A motion was made by Trustee Botkin and seconded by Trustee Floyd that in view of the universal difficulties rendered by Hurricane Harvey and its aftermath, the board approves adding two (2) days of local personal leave for all Pearland ISD employees for the 2017-18 school year only.

Motion carried 6-0. Trustee Barry absent. Administrative Reports Quarterly Investment Report

12.A. - A copy of the Quarterly Investment Report was included in the agenda in order to comply with Chapter 2256 of the Texas Government Code, which is commonly referred to as the Public Funds Investment Act. Trustee Murphy left the meeting at 7:11 pm

Report Student District Testing Results

12.B. – Director of Testing Dr. Lisa Nixon gave a presentation detailing student assessment results, 2016-2017 accountability results and a summary of Dual Credit student participation and performance. Dr. Nixon answered questions presented by members of the board.

Overview Bond Projects Cost

12.C. - Information included in the agenda summarized the status of Bond Project costs. The summary included:  Budgets and current projections for each project  GMP (Guaranteed Maximum Price) package summary  Pie chart summarizing expenditures, encumbrances, and available funds to date. Also included in the agenda was a Special Report by PBK Architects describing how the recent hurricanes might impact construction costs. Director of Bond Projects Mr.John Posch answered questions presented by members of the board. Director of Maintenance Mr. Larry Berger replied to questions regarding the lighting at The RIG. October 10, 2017 Regular Board Meeting 18

Board Request for Agenda Items

13.0 – No requests were made.

Adjournment

14. 0 -The meeting adjourned at 8:10 p.m.

We affirm that these minutes are official, complete and correct.

Rebecca Decker President

Jeff Barry Secretary

Date Minutes Approved

Date Signed by Officers

October 10, 2017 Regular Board Meeting 19

Pearland Independent School District Special Meeting of the Board of Trustees October 25, 2017 The Board of Trustees of the Pearland Independent School District met in special session on Wednesday, October 25, 2017 at 3:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening

1.0 After noting that a quorum was present, President Decker opened the meeting at 3:04 p.m.

Establishment of a Quorum

2.0 Trustee Rebecca Decker, President Trustee Charles Gooden, Jr., Vice President Trustee Sean Murphy Trustee Pam Boegler

Trustee Lance Botkin Trustee Mikael Floyd Members Absent

Trustee Jeff Barry, Secretary

Executive Council Present

Superintendent Dr. John Kelly Chief Financial Officer Jorgannie Carter Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Ms. Bobbie Dawson

Recording Secretary Audited Financial Statements

3.0 - Included in the agenda:  standard letter from the auditors addressed to the Board of Trustees regarding representations and responsibilities and  memorandum from the Chief Financial Officer to the Superintendent summarizing the more significant items from the audited financial statements. Mr. Kevin Cadenhead, representing Kennemer, Masters & Lunsford, LLC, presented an overview of the Annual Financial Report and answered questions asked by members of the board. 

A motion was made by Trustee Botkin and seconded by Vice President Gooden Jr. that the audit of the 2016-2017 annual financial statements performed by the firm of Kennemer, Masters & Lunsford, LLC, be approved as presented.

Motion carried 6-0. Adjournment

5. 0 -The meeting adjourned at 3:41 p.m. October 25, 2017 Special Board Meeting 20

We affirm that these minutes are official, complete and correct.

Rebecca Decker President

Charles Gooden Jr. Vice President

Date Minutes Approved

Date Signed by Officers

October 25, 2017 Special Board Meeting 21



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Subject: Approve Proposal Received for Chiller Maintenance Executive Summary: The district received competitive sealed proposals from area vendors for the procurement of inspection and preventative chiller maintenance for Pearland ISD central plants for Pearland High School, Searcy Center, Turner High School/Jr. High South, Berry Miller Jr. High and Dawson High School. Administration recommends that the proposal submitted by TDIndustries, Inc. be accepted for the procurement of chiller maintenance for Pearland ISD properties on an as-needed basis. Contract Summary: Recommended Contract Award Date Recommended Contract Term

November 28, 2017 November 28, 2017 thru November 30, 2022

Contract Extensions

None recommended

Recommended contract proposal

$267,423 (5 year total cost)

Please see the accompanying recap of the proposals received and the evaluation worksheet. Fiscal Impact: Cost: ☒ Recurring ☐ One-Time ☐ No Fiscal Impact

Funding Source: ☒ General Fund ☐ Grant Funds ☐ Bond Funds


Superintendent’s Recommendation: That the board of trustees approve the proposal submitted by TDIndustries, Inc. in the amount of $267,423 for the procurement of chiller maintenance for Pearland ISD properties effective November 28, 2017 through November 30, 2022. Department Submitting: Purchasing/Connie Hill Requested By: Larry Berger Cabinet Member’s Approval: Jorgannie Carter Board Approval Required:

☒Yes

☐No

22

PEARLAND INDEPENDENT SCHOOL DISTRICT REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-1005-04 CHILLER MAINTENANCE RECAP Proposal encircled with dark outline represents recommended proposal.

VENDOR 1. Year 1 Annual Contract Amount Total 2. Year 2 Annual Contract Amount Total 3. Year 3 Annual Contract Amount Total

AMERICAN MECHANICAL COMFORT SYSTEMS SERVICES OF HOUSTON, USA SOUTH CENTRAL LLC Houston, TX Stafford, TX $ $ $

69,654.00 69,654.00 71,854.00

$ $ $

93,662.00

LOFTIN MECHANICAL SERVICES Crosby TX

TD INDUSTRIES, INC. Houston, TX

$

58,000.00

$

51,076.00

96,472.00 $

58,000.00

$

52,098.00

$

58,000.00

$

53,140.00

99,366.00

23

4. Year 4 Annual Contract Amount Total

$

71,854.00

$

102,347.00 $

58,000.00

$

54,734.00

5. Year 5 Annual Contract Amount Total

$

73,846.00

$

105,417.00 $

58,000.00

$

56,375.00

6. Total 5 Year Contract Amount Total

$

356,862.00

$

497,264.00 $

290,000.00

$

267,423.00

1

PEARLAND INDEPENDENT SCHOOL DISTRICT REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-1005-04 CHILLER MAINTENANCE EVALUATION

EVALUATION CRITERIA

WEIGHT

American Mechanical Service Of Houston, LLC Stafford, TX

Comfort Systems USA South Central Houston, TX

Loftin Mechanical Services Crosby, TX

TDIndustries, Inc. Houston, TX

24

Price

40

30

20

35

40

Offeror's experience and reputation

10

10

10

5

10

Quality of the offeror's goods or service

15

12

14

10

15

The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses

0

0

0

0

0

The extent to which the good and services meet the District's needs

10

8

8

5

10

The vendor's past relationship with the District or District of similar size

10

10

10

0

10

The long-term cost to the District to aquire the vendor's goods or services

15

11

9

13

15

TOTAL

100

81

71

68

100

Proposal encircled with dark outline represents recommended proposal.

1

PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT

CHILLER MAINTENANCE November 28, 2017 Agenda Item Neither the Purchasing Director, Connie Hill, Larry Berger, Director of Maintenance and Operations, Matt Cline, Assistant Director of Maintenance and Operations, nor Jay Murphy, Maintenance Supervisor have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the procurement of chiller maintenance.

Cm@1

J .4JJ

\Q ' dY-11

Connie T. Hill of Purchasing

Date

/@ !I - 11 - 17 Larry Berger Director of Maintenance and Operations

Date

Matt Cline Date Assistant Director of Maintenance and Operations

Date irector of Maintenance and Operations

Date

Moni · ason Pur hasing Coordinator

25

I

/

Board of Trustees Agenda Item Information Meeting Date: November 28, 2017 Meeting Type ☒ Regular Meeting ☐ Special Meeting/Workshop ☐ Hearing


☐ ☒ ☐ ☐



Subject: Approve the 2017 Certified Tax Roll Executive Summary: The Brazoria County Tax Office has provided a Certified Roll Jurisdiction Summary (TC 502C Report) to serve as the district’s 2017 Certified Tax Roll. The TC 502C Report provides summary information for the district’s market values, exemptions, certified taxable value and tax levy. The last page of the documentation is a worksheet prepared by the district’s business office to verify the mathematical accuracy of the TC 502C Report by reconciling the district’s market value to the district’s tax levy utilizing the tax rate adopted by the school board on June 20, 2017 In accordance with Section 26.09(e) of the Texas Property Tax Code, the report generated by the Brazoria County Tax Office is being submitted to the governing body to be approved as the 2017 Tax Roll. Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☒ No Fiscal Impact

Funding Source:

Fiscal Year:


Amendment Required ☐ Yes ☒ No

Superintendent’s Recommendation: That the board approves the 2017 Certified Tax Roll as presented by the Brazoria County Tax Assessor-Collector. Department Submitting: Business Office

Requested By: Jorgannie Carter

Cabinet Member’s Approval: Jorgannie Carter Board Approval Required:

☒Yes

☐No

26

Pearland Independent School District Analysis of Tax Report 502C from Brazoria County Tax Office 2017-2018 School Year

Description

Amount

Market Value

$

Agriculture Exclusion Homestead (HS) Capped Amount

8,942,739,907 (60,976,954) (93,446,813)

Assessed Value

$

Exempt Values: Exempt Parcels HB 366 Value Disabled Veteran Full Exemption Prorated Charitable Functions Prorated-EXXL (low income housing) Prorated-EXXV (public, relig., charitable) Veteran Charitable Homestead Disability Prorated Motor Vehicles Surviving Spouse Active Duty Pollution Control Value Prorated Schools Freeport Value

$

(1,089,713) (46,840) (47,036,468) (172,580) (993,830) (612,114,147) (106,736) (45,700,900) (206,820) (3,180,357) (8,000) (61,449,212)

Gross Taxable

$ $

Partial Exemptions: State Homestead State Over Age-65 Exemption Local Over Age-65 Exemption Surviving Spouse Disabled Homeowners Disabled Veteran Partial Exemption

$

Total Taxable Value

(573,464,224) (51,334,674) (18,964,269) (1,931,440) (3,783,397) (5,071,430)

$ $

Tax Rate (per $100 value)

8,788,316,140

(772,105,603) 8,016,210,537

(654,549,434) 7,361,661,103 1.4156

Unadjusted Tax Levy

$ 104,211,674.57

Levy Loss on Frozen Accounts

(4,268,016.13)

Total Levy Based on Calculations

$

Rounding Difference

99,943,658.44 1.62

Official Total Levy per B.C. Tax Office

$

27

99,943,660.06

28

29



☐ ☒ ☐ ☐



Subject: Approve the BCJJAEP Memorandum of Understanding for the 2017-2018 School Year Executive Summary: In accordance with Section 37.011(m) of the Texas Education Code, each school district in a county with a population greater than 125,000 and the county juvenile board shall annually enter into a joint memorandum of understanding. Attached is the Memorandum of Understanding and Interlocal Cooperation Agreement for Pearland ISD’s participation in the Brazoria County Juvenile Justice Alternative Education Program for the upcoming school year. This is the same basic memo of understanding under which the district has been operating since the program’s inception in the 1995-1996 school year. This year’s pricing is the same as last year’s and one the district can support. Fiscal Impact: Cost: ☒ Recurring ☐ One-Time ☐ No Fiscal Impact

Funding Source:

Fiscal Year:

☒ General Fund ☐ Grant Funds ☐ Other Funds (Specify)


Superintendent’s Recommendation: That the board approves the Interlocal Cooperation Agreement and Memorandum of Understanding for Brazoria County Juvenile Justice Alternative Education Program for the 2017-2018 school year as presented. Department Submitting: Assistant Superintendent for Intermediate Education/Business Office

Requested By: Dr. John Kelly

Cabinet Member’s Approval: Sonia Serrano/Jorgannie Carter Board Approval Required:

☒Yes

☐No

30

INTERLOCAL COOPERATION AGREEMENT and MEMORANDUM OF UNDERSTANDING for BRAZORIA COUNTY JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM 2017 - 2018 This Agreement is entered into by, between and among the COUNTY OF BRAZORIA, the BRAZORIA COUNTY JUVENILE BOARD, and each of the undersigned INDEPENDENT SCHOOL DISTRICTS whose students are subject to placement in the Brazoria County Juvenile Justice Alternative Education Program, namely, Alvin ISD, Angleton ISD, Brazosport ISD, Columbia-Brazoria ISD, Damon ISD, Danbury ISD, Pearland ISD, and Sweeny ISD: WHEREAS, the County of Brazoria, and each of the school districts are “local governments” and public education in the context contemplated herein is a “governmental function and service” as those terms are defined in the Interlocal Cooperation Act, hereinafter “the Act” codified as Chapter 791 of the Government Code of Texas; and, WHEREAS, the Act authorizes any local government to contract or agree with another local government in accordance with the Act to perform governmental functions and services that each party to the contract is authorized to perform individually; and, WHEREAS, Section 37.011 of the Texas Education Code, as amended, requires the development of a “juvenile justice alternative education program” by the juvenile board of a county with a population greater than 125,000 and the Brazoria County Juvenile Board and the eight Independent School Districts have heretofore established such a program; and WHEREAS, the parties concur that the educational component of the Brazoria County Juvenile Justice Alternative Education Program can be administered most efficiently at a centralized location within County-owned premises utilized by the County’s Juvenile Justice Department, and the parties desire to engage an independent contractor to provide the services necessary and desirable for the education of students assigned to the Brazoria County Juvenile Justice Alternative Education Program; NOW, THEREFORE, pursuant to the Interlocal Cooperation Act and the Texas Education Code, it is mutually agreed by, between and among the parties as follows:

1

Revised 10/31/2017 Page

31

I. The Brazoria County Juvenile Justice Alternative Education Program [BCJJAEP] shall be subject to a written operating policies and procedures approved by the Brazoria County Juvenile Board in cooperation with the participating independent school districts and submitted to the Texas Juvenile Justice Department for review and comment, the operational terms and conditions of which are set forth as the portion of the “Memorandum of Understanding” comprising Article IX of this Agreement. No additions, deletions, changes or variations to this agreement as to fiscal matters or educational responsibilities shall be effective unless such amendment be in written form and formally agreed to by the appropriate officers of the participating parties. II. Education Provider 2.01.

The Angleton Independent School District shall provide administration, staff,

curriculum and services of the educational aspects of the Program, thereby serving as a contractor of Brazoria County Juvenile Board, as “Education Provider.” (Texas Administrative Code 348.3) 2.02.

As such Education Provider shall implement and carry out the educational

program in accordance with law, including without limitation the academic and required elements set forth in Texas Education Code 37.011(d) and (h), and with policies promulgated and/or adopted by the Brazoria County Juvenile Board (which shall meet Texas Juvenile Justice Department [TJJD] guidelines) in cooperation with the Superintendents (or their designees) of the participating school districts which shall serve as the BCJJAEP Advisory Board. Where such policies are silent, the educational program shall be administered according to policies and procedures otherwise in effect within the Angleton Independent School District and/or required by TJJD. 2.03.

As Education Provider, Angleton Independent School District shall prepare its

educational program budget; which shall be timely reviewed and approved by representatives of all parties prior to commencement of the school year; shall employ and be responsible for

2


32

educational personnel serving the campus and the Program; shall maintain all educational records applicable to the Program and correspond with assigned students’ home districts with regard to status and ultimate disposition of each assigned student; and shall provide necessary curriculum and other such responsibilities normally associated with administration and provision of education services in a disciplinary alternative education program pursuant to the Texas Education Code and regulations of the Texas Education Agency. 2.04. The parties concur that as many as four (4) full time classroom teachers, including one certified in special education, and one paraprofessional may be necessary and advisable for the Program to accommodate the anticipated number of students to be served during the subject school year.

Teacher, administrative and paraprofessional payrolls, AISD employee benefits,

specialized training, and educational supplies may be included in the educational services budget. Any medical needs shall be the responsibility of Brazoria County, not the Education Provider. The educational services budget may be amended if needs change during the year, with written concurrence of the participating districts, however, nothing herein shall require the Education Provider to amend its budget, staffing or structure involuntarily, nor to incur added expenses without means of reimbursement. 2.05.

In consideration or its contract services, the Education Provider shall be paid a base price

of $321,631.00 for the 2017 - 2018 school year, for an educational program with capacity to accommodate 48 students per day throughout the school year. Upon receipt of monthly statement for such services, Brazoria County on behalf of the Juvenile Board shall remit payment of no less than $32,163.10 for ten months, due and payable no later than the 15th of each month, with first payment due October 15 of this year, and all amounts remaining unpaid upon conclusion of the school year shall be paid in full by final payment due by the following July 15. This base price amount ($321,631.00) is to be drawn from the $876,442.00 detailed in 4.01 as the “overall cost of the Program, including educational and non-educational services.” 2.06.

In the event of maximization or over-utilization of the Program necessitating an

increase in teaching staff or other unforeseen costs, Education Provider may revise its budget to cover such additional expenditures; and upon approval by the Juvenile Board (TEC 37.0081 [g1]) 3


33

on behalf of the County, such additional expenditures shall be authorized and the cost thereof be added to the contract price being paid to Education Provider. Conversely, should under-utilization of the Program or other unforeseen conditions present an opportunity for reduction of teaching staff without diminishing necessary educational service, Education Provider may reduce its teaching staff assigned to the Program, whereupon the contract price to be paid to Education Provider, as well as the per-diem charges to the parties, will be reduced by the net amount of any costs thereby saved. III. Non-Educational Services 3.01. The Chief Juvenile Probation Officer, Juvenile Board (TAC 348.3), and the County of Brazoria shall provide staffing of juvenile probation officers, and such non-educational personnel as deemed by the parties to be necessary and desirable for the Program, which may include a school nurse or medic, counselors (if any), motivational facilitators (if any), security personnel and other non-educational staff, and training thereof, and the physical plant, food service and supplies necessary for personal comfort, safety and security of all participants and personnel, and all other matters reasonably related to the BCJJAEP other than education. The County and/or Chief Juvenile Probation Officer shall prepare a budget of operational and maintenance costs for non-educational services anticipated for full usage of the Program during the 2017 - 2018 school year, which shall be timely reviewed and approved by representatives of all parties prior to commencement of the school year.

Financial accounting of income and

expenses incurred by the County, including the bookkeeping and monthly invoicing for the entire Program, shall be provided by the County Auditor and regularly shared with the school districts, and may be subjected to audit by the County’s annual independent auditor upon request of any party hereto. 3.02.

Throughout the Program, physical maintenance, utility expenses, and facility

standards in compliance with the Americans with Disabilities Act, as well as nondiscriminatory accommodations necessary to comply with Section 504 of the Rehabilitation Act of 1973, shall all

4


34

be the responsibility of Brazoria County, not the Education Provider nor any other participating school district.

5


35

IV. Costs and Charges 4.01.

For the year 2017 - 2018 school year covered by the Agreement, it is anticipated

that the overall cost of the Program, including educational and non-educational services, will be $876,442.00 of which at least $25,000.00 expected to be funded by food-service grants, and outside subsidies other than state reimbursements for mandatory placements; therefore, for a 180-day per school year with capacity to serve 48 students at any given time, in anticipation of an average 31 students/day (180 days of instruction/year), the average total local cost per student should be no more than $100.00 per day. 4.02.

a. It is therefore agreed that participating school districts shall pay to Brazoria

County a per diem charge of $100.00 per operational school day of assignment for each of its students placed in the Program due to discretionary expulsion under sole authority of Texas Education code Section 37.007(b),(c),(f), or (i), so long as the student is not the subject of juvenile court assignment or adjudication of a manditorily expellable offense. Discretionary placements for expulsions for “serious misbehavior” committed while placed in the home district’s DAEP, per TEC 37.007(c), but only for children under the age of 17 or otherwise within the jurisdiction of juvenile authorities. The student’s home district at the initial time of any discretionary placement shall be responsible for payment of all such charges, regardless of any attempt by or on behalf of the student to withdraw or transfer from that district during the assignment, unless and until another participating district actually enrolls the student and expressly accepts responsibility for payment to continue the placement. b. A school district may elect to place a student in the Program who is required by its board of trustees or designee to attend an alternative education program under Subchapter I of the Education Code; however, this MOU does not provide for mandatory placement of all students to whom said Subchapter I would apply, i.e. registered sex offenders as contemplated by TEC 37.309(b). It is understood, desired, acknowledged and agreed by the parties that each school district shall maintain the discretion to place such a student in an appropriate disciplinary alternative education program (DAEP) of that district’s choosing, the choice of which DAEP may 6


36

include but shall not be limited to the Program of the BCJJAEP. In the event a district elects to place such a student into the Program, the district shall pay to Brazoria County a per-diem charge of $100.00 per operational school day pursuant to Subparagraph 4.02(a) hereinabove in which to place the student as if due to a discretionary expulsion, in accordance with TEC 37.310. 4.03 Brazoria County and/or the Juvenile Justice Department shall assume all costs of student placements assigned by court order, but may recover appropriate reimbursements from the State for serving those students whose criminal conduct subjects them to the mandatory provisions of Texas Education Code as provided in paragraph 4.04. 4.04

a. No costs will be charged to the school districts for students placed in the

Program due to mandatory expulsion for criminal conduct per TEC 37.007(a), (d), or (e). State funds available through the Texas Juvenile Justice Department to support and defray the costs of educating the mandatory population of expelled students shall be solicited by the Juvenile Justice Department for the County and applied toward expenses of such assignments, including but not limited to any costs of special education services as contemplated at Article V hereinbelow. In the event of protracted absence or disappearance of an assigned student, per-diem charges will continue to accrue for up to ten consecutive school days, until Brazoria County authorities deem the student an absconder or acknowledge loss of jurisdiction; however, as charges are assessed for each day of assignment, the Juvenile Justice Alternative Education Program staff and juvenile authorities will use their best efforts to enforce the actual attendance of students assigned. If a student is detained in Juvenile Detention, the Brazoria County Juvenile Justice Alternative Education Program will no longer bill for service once the child is temporarily enrolled in Angleton Independent School District as a resident of Juvenile Detention. b. If after a student is placed in the Program due solely to a district’s mandatory expulsion, the TJJD denies payment of state funds for such placement, the home district shall be notified and the parties shall continue to work together to utilize their best efforts to regain the state funding for the placement, so long as it appears in good faith to result from a bone fide and documentable mandatory expulsion pursuant to TEC 37.007(a), (d), or (e), regardless of disposition of criminal charges or juvenile justice. When written notice is received from the TJJD

7


37

denying funding for a particular placement, the home school district shall assume responsibility for payment

for the entirety of the placement as if the expulsion were discretionary, subject to

reimbursement should state funds eventually be forthcoming; and upon receiving such notice of denial of funding by TJJD, or at any time in the event that: (1) the expelled student is not arrested nor referred to juvenile authorities for any offense listed in TEC 37.007(a), (d), or (e), and/or a determination is made that no deferred prosecution or formal court proceedings will be initiated against the student; (2) criminal charges and/or juvenile proceedings against the student result in acquittal or dismissal with prejudice; or (3) regardless of adjudication, no disposition is ordered by the court; the home district shall have the opportunity to review and reconsider the placement and the characterization and term of expulsion in light of such development, and may withdraw the student from the Program without incurring further expense. 4.05. Should additional outside funds (other than County and School District tax dollars) become available to help subsidize the Program, significantly reducing or reimbursing the actual County expenditures and thus lowering the local cost per student below the estimates hereinabove set forth at paragraph 4.01, the per-diem charges under paragraph 4.02 will be reduced and/or reimbursed accordingly. 4.06. “In the event a participating school district sustains an emergency closure and elects to apply for a waiver it shall advise the Program of such application, its progress and of any decision made thereon by the Texas Education Agency. Upon receipt of waiver funding, the district shall pay the per diem charge for any of its students who attended the program during the closure. Each participating district shall appoint and maintain a contact person with whom the Program can communicate during emergency closures.”

V. Special Ed Beyond maintaining one special-ed teacher on staff, to serve the regular BCJJAEP program, nothing herein shall burden the Education Provider, the County, or any school district with the further expense necessary to address or accommodate any particular needs of special

8


38

education services required by the Individuals with Disabilities Education Act (IDEA) or other law, which extraordinary costs shall remain the responsibility of the responsible school district recommending the placement, or in which the student is or was last regularly reenrolled prior to juvenile court order, as the case may be. The Education Provider and the responsible school district will work together to provide necessary and appropriate special education services on a case-by-case basis as the need arises, but all additional expense and liability shall borne and/or reimbursed by the responsible school district, which shall hold Education Provider harmless for such costs and services.

All parties shall endeavor to comply with each special education

student’s current Individual Education Plan (“IEP”) and facilitate the timely convening of federallymandated IEP meetings of the appropriate Admission, Review, & Dismissal (“ARD”) committee. The responsible school district shall provide the Education Provider or designee of the Brazoria County Juvenile Justice Alternative Education Program with reasonable notice of a scheduled ARD meeting and permit a representative of the Brazoria County Juvenile Justice Alternative Education Program to participate in the meeting to the extent that the meeting relates to the potential placement of a student with disabilities who would be entitled to special education services in the Brazoria County Juvenile Justice Alternative Education Program. Should such compliance be deemed by ARD to be impossible or incompatible with the educational mission of Brazoria County Juvenile Justice Alternative Education Program, the student shall return to the student’s home school district for necessary special education services to the extent legally permissible and practicable, unless otherwise agreed by and between the juvenile authorities and that district. The parties shall cooperate reasonably in seeking, obtaining and utilizing state funds (per par.4.04 hereinabove) and/or other subsidies that may be available to defray costs of such special education services. If after placement in the Brazoria County Juvenile Justice Alternative Education Program, the Education Provider and/or BCJJAEP Program coordinator has concerns that the student’s educational or behavioral needs cannot be met in the BCJJAEP, the Education Provider or designee shall immediately provide written notice of those concerns to the district from which the student was expelled. The student’s ARD committee shall meet to review the placement of the student in the BCJJAEP within five (5) business days or as soon thereafter as possible.

9


39

The responsible district shall, in accordance with applicable federal law, provide the Education Provider or designee with reasonable notice of the meeting, and a representative of the BCJJAEP may participate in the meeting, during which the BCJJAEP may seek a new psychological evaluation from an independent provider at the direction and expense of Chief Juvenile Probation Officer and obtain parental consent as legally required, to determine the appropriateness of the student’s placement in the Program prior to a follow-up ARD that will be promptly called to consider the results of such evaluation.

VI. Educational Accountabilities For purposes of accountability under Chapter 39 of the Texas Education Code, a student enrolled in the Brazoria County Juvenile Justice Alternative Education Program shall be reported as if the student were enrolled in a Disciplinary Alternative Education Program of the student’s home district. The participating home district of each such student shall cooperate fully in making such reports and accepting such accountability.

All PEIMS reporting requirements for the

students placed in the program shall remain the responsibility of the home district, and all ADA funding entitlements generated from such data shall also remain with the home district, unless otherwise provided by law or regulation of the Texas Education Agency. Students who are not attending shall be withdrawn from Brazoria County Juvenile Justice Alternative Education Program for non-attendance according to the policy of the district to which the student’s attendance is attributed, subject to applicable Court Order, if any.

VII. Annual Scope Nothing herein shall burden the Education Provider or any other participating school district with responsibility for underwriting or providing services or accommodating student placements beyond the scope of the school year term of this cooperative agreement.

The

BCJJAEP Program may be submitted to the Texas Juvenile Justice Department for approval

10


40

pursuant to Section 37.011 of the Education Code, but should additional obligations be deemed required of the County and/or Juvenile Board for this Program to fully qualify under that statue, or regulations thereunder, the parties to this Agreement are under no contractual duty to share such additional obligations or expand the Program as it relates to non-educational components without mutual consent of all concerned. The JJAEP Student Code of Conduct shall be adopted by the juvenile board and shall describe and define in writing the JJAEP behavior management system. (TAC 348.18)

VIII. Indemnification Only to the extent permitted by the Texas Constitution and other applicable Texas law, but without waiver or expansion of any immunity from liability or limits to exposure established by the Texas Tort Claims Act, each party to this Agreement will indemnify and hold harmless the other parties and their officers, employees and agents, from and against any and all claims proximately caused by negligence, breach, or other act or omission by the indemnifying party or its officers, employees, or agents.

IX. Memorandum of Understanding 9.01.

The Brazoria County Juvenile Board and each of the participating school districts

adopt this Agreement as their Memorandum of Understanding in compliance with the Texas Education Code (TEC Sections 37.010 and 37.011), whereby it is agreed and understood that no Court may order an expelled student to attend school as a condition of probation except by and through assignment to the Juvenile Justice Alternative Education Program as described and allowed under this Memorandum of Understanding and the parties hereby initiate the following operating policy guidelines: 9.02. The daily administration of all aspects of the Juvenile Justice Alternative Education Program other than educational services will be conducted by the Brazoria County Juvenile 11


41

Justice Department under the direction of Chief Juvenile Probation Officer. The general hours of operation of the Brazoria County Juvenile Justice Alternative Education Program shall be 7:30 a.m. to 3:30 p.m., with extra duties and special programs (e.g. study hall, counseling, discipline class) provided after 3:30 p.m. as needed throughout the year. No one will be allowed to drop off students prior to 7:30 a.m., as supervision will not be available. 9.03.

Students assigned to the Program due to expulsion under the mandatory

provisions of TEC 37.007 and/or court order shall generally remain until completing a minimum of 65 successful days, and students who are placed a second or subsequent time into the Program shall generally be required to remain until completing 90 successful days. Students placed by a school district under sole authority of TEC 37.0081 (e.g. expulsion for nonschool Title 5 offenses, delinquent conduct, etc) or TEC 37.309 (removal of registered sex offenders) are eligible for conditional assignments of up to 90 days, subject to capacity, but may be withdrawn at any time by the responsible district. The Brazoria County Juvenile Justice Alternative Education Program will conduct regularly scheduled progress reviews and communicate the progress with the sending district. 9.04.

If a student admitted into the public school of a school district under Section

25.001(b) is expelled from a school for conduct for which expulsion is required under Section 37.007(a), (d), or (e), the juvenile court, the juvenile board, or the juvenile board’s designee, as appropriate, shall: (1)

determine if the student is placed on probation under Section 54.04, Family Code, order the student to attend the Juvenile Justice Alternative Education Program in the county in which the student resides from the date of disposition as a condition of probation, unless the child is placed in a post-adjudication treatment facility;

(2)

determine if the student is placed on deferred prosecution under Section 53.03, Family Code, by the court, prosecutor, or probation department, require the student to immediately attend the Juvenile Justice Alternative Education Program in the county in which the student resides for a period not to exceed six months as a condition of the deferred prosecution; and

(3)

determine the conditions of the deferred prosecution or court-ordered probation, consider the length of the school district’s expulsion order for the student; and

(4)

provide timely educational services to the student in the juvenile justice alternative education program in the county in which the student resides, regardless of the student’s age or whether the juvenile court has 12


42

jurisdiction over the student (subject to exclusion of overage students expelled solely for serious misbehavior, as distinguished per Subparagraph 4.02[a]). 9.05. Subject to exception arising under the foregoing provisions and the procedures set forth herein below, generally a student expelled by a school district and referred to juvenile court will be timely and automatically assigned to the Program for the duration of the term of expulsion, whether or not the provisions of Family Code Section 52.041(d) apply. 9.06.

A student under juvenile court jurisdiction may be assigned and shall be admitted

to the Program without necessity of expulsion, by appropriate court order. 9.07. The parties agree to comply with the following admission and discharge procedures: 1.

If placement is initiated by school district expulsion. (a) The school district in which the student is or was last enrolled shall deliver to the Brazoria County Juvenile Justice Department a copy of the order of expulsion and requesting admission into the Program. Such delivery shall be made no later than the second business day after the date a hearing is held pursuant to Texas Education Code Section 37.009, together with any other notice and information required under Texas Education Code Section 37.010 and Family Code Sections 52.04 and 52.041. (b) If the student’s offense did not result in an arrest or referral, the probation officer assigned shall obtain a report from the appropriate law enforcement agency, if applicable, and secure a directive to apprehend for the student’s immediate detention.

2.

If the student is already under court supervision. (a) The probation officer will decide whether to amend the conditions of probation or incorporate the Program as a condition of release from detention. (b) If the conditions of probation are to be amended, the probation officer will prepare an amendment to the original order, including an order to participate in the Program and the code of conduct. The probation officer will request a court date as soon as practicable and a Juvenile Court Judge will consider the amendment. (c) Otherwise, the probation officer will prepare conditions of release and include an order to participate in the Program and the code of conduct.

3.

If the student is not under prior court supervision.

13


43

(a) The probation officer will determine if a petition should be filed alleging the student is in need of supervision or has engaged in delinquent conduct. (b) If a petition is not filed, the probation officer shall include in the child’s conditions of release an order to participate in the Program and the code of conduct. (c) If a petition is filed, the probation officer shall include with the disposition order an order to participate in the Program and the code of conduct. 4.

Admission requirements. (a) Upon referral of a student to the JJAEP by a school district, the sending district shall forward to the JJAEP administrator or designee the same records generally required to forward to another school when a student moves from one district to another. No student shall be admitted into the Program until all of the student’s records have been received. Records that should be provided included without limitation the following: > Order of Expulsion > Complete Police / Offense Report > Immunization records > Copy of Birth Certificate > Copy of Social Security Card > Withdrawal grades, current class schedule > Scholastic Achievement Record/Transcript incl. grade classification (imperative for high school) > STARR scores > Attendance records > Discipline records > Special Education Records, incl. Manifestation Determination and most recent IEP and placement ARD > Graduation Plan > Copy of Free or reduce meal application (b) The probation officer will conduct an admission conference with the student and a parent or guardian to review all the Program requirements and answer any questions. (c) Brazoria County juvenile personnel will schedule a physical examination for the student through the Brazoria County Juvenile Justice Department. The student may be admitted to the Program prior to completion of the exam, but will not participate in the physical training aspect of the Program until exam results are received. Students with reduced activity ability will be placed on a modified physical training regimen.


(d) A school district shall not make a discretionary assignment of a severely emotionally-disturbed student for whom one-onone in-school supervision has been necessary within the past year, unless the school district provides (at the school district’s expense) a staff member to supervise that student one-one-one while in the Juvenile Justice Alternative 14

44

Education Program. Severely emotionally-disturbed students assigned through Court placement or as a result of mandatory expulsion shall be served through the Juvenile Justice Alternative Education Program without such additional obligation of the school district. (e) A mentally-retarded student who is found by judicial determination or ARD committee to lack responsibility for the pertinent misconduct, due to a substantial incapacity either to appreciate the wrongfulness of his conduct or to conform his conduct to the requirements of law (per Texas Family Code Section 55.51 or 20 USC 1415), shall not be assigned to the Juvenile Justice Alternative Education Program for such misconduct, but may be subject to proceedings under Family Code Sections 55.52. 5.

Discharge requirements. (a) At least three working school days prior to the completion of the student’s placement in the Program, and no later than five working school days prior to any consideration of recommendation for early release, administrators for both the educational and non-educational services of the Program shall confer and coordinate between themselves and communicate with the student’s school district regarding the impending or contemplated return of the student and any services necessary or advisable for successful transition.

9.08. The parent/guardian shall be responsible for ensuring their child arrives on time to the Juvenile Justice Alternative Education Program each morning and for getting their child in the evening at the Juvenile Justice Alternative Education Program. For purposes of the transportation plan required under TEC 37.011(k)(6), an expelled student’s school district will coordinate provision of transportation services to the Program site in event of extreme hardship, as determined by the district, that hinders the parent/guardian’s involvement. Brazoria County Juvenile Justice Alternative Education Program staff will be available to receive student arrivals at 7:30 a.m. The student shall be picked up at the end of the regular school day or in any event no later than 5:00 p.m. Court assignment to the Brazoria County Juvenile Justice Alternative Education Program for any student may result in a concurrent assignment of a minimum of 5 hours in a parenting class for the assigned student’s parent(s) or guardian(s). Such class shall be held at the Brazoria County Juvenile Justice Alternative Education Program site in a manner that will not intermingle any adults with minors nor otherwise violate TJJD or FERPA regulations. Classes will include assistance in dealing with the assigned student’s behavior and parent support

15


45

structures. Parents/Guardians who fail or refuse to comply with parenting class assignment and attendance may be subject to a contempt of court order. 9.09. The parties agree to meet at least once every semester to discuss the progress of the Program and revise applicable Program guidelines to address any additional needs.

16


46

X. Review and Renewal 10.01. This interlocal cooperation agreement and memorandum of understanding for the Brazoria County Juvenile Justice Alternative Education Program shall come under automatic reviews among representatives of all parties during January and March of each year. The review shall include, but not be limited to, any funding formulas or obligations by the school districts or Brazoria County. 10.02.

The term of this Agreement and MOU shall be for the 2017 – 2018 school year only,

renewable thereafter on a year-to-year basis by written consent of all parties on or before August 1 of the following year. This agreement hereby executed as authorized by action of Brazoria County Commissioner’s Court, the Juvenile Board, and the Board of Trustees of each of the undersigned Independent School Districts, by and through their respective officials as subscribed below.

The Honorable Matt Sebesta, Jr. County Judge

Date Signed

The Honorable Marc Holder County Court at Law No. 2 Juvenile Board

Date Signed

__________________________________ Dr. James Gilcrease, Superintendent Alvin Independent School District

________________________________ Date Signed

__________________________________ Dr. Pat Montgomery, Superintendent Angleton Independent School District

________________________________ Date Signed

__________________________________ Danny Massey, Superintendent Brazosport Independent School District

________________________________ Date Signed 17


47

__________________________________ Steven Galloway, Superintendent Columbia-Brazoria Independent School District

________________________________ Date Signed

_________________________________ Dr. Donald P. Rhodes, Superintendent Damon Independent School District

________________________________ Date Signed

_________________________________ Greg Anderson, Superintendent Danbury Independent School District

________________________________ Date Signed

__________________________________ Dr. John P. Kelly, Superintendent Pearland Independent School District

________________________________ Date Signed

__________________________________ Dr. Tory C. Hill, Superintendent Sweeny Independent School District

________________________________ Date Signed

18


48



☐ ☐ ☒ ☐



Subject: Consider to Approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for Services Related to the Dawson High School 2016 Bond Project Executive Summary: The board of trustees approved Stewart Builders, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages A and B through a formal Request for Qualifications process at the March 21, 2017 regular board meeting. A contract for preconstruction services was subsequently executed providing for design and bidding phase services by Stewart. On June 13, 2017 the Board of Trustees approved an early GMP for $660,661 for construction related to portable buildings in preparation for the main construction phase. This GMP, for your consideration, is the main GMP for the project to provide construction phase services for the remainder of the Dawson High School project. The GMP amount is based on the attached proposal from Stewart Builders and recommendation letter from PBK Architects, and is within the budget allocated in the bond for this project. Stewart Builders solicited proposals from subcontractors based on the drawings prepared by PBK Architects, Inc., and the GMP contract was prepared based on the bids from the selected subcontractors. The resulting GMP is $10,778,664 less than originally budgeted.

Fiscal Impact: Cost: ☐ Recurring ☒ One-Time ☐ No Fiscal Impact

Funding Source: ☐ General Fund ☐ Grant Funds ☒ Other Funds (Specify) 2016 Bond Funds


Superintendent’s Recommendation: That the board of trustees approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. for a sum not-toexceed $23,971,591 for services related to the Dawson High School 2016 Bond Project and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.

49

Department Submitting: Facilities/Don Tillis

Requested By: Don Tillis

Cabinet Member’s Approval: Cary Partin Board Approval Required:

☒Yes

☐No

50

11 Greenway Plaza, 22nd Floor Houston, Texas 77046 Phone: 713-965-0608 Fax: 713-961-4571 www.pbk.com

November 10, 2017

VIA: Email

Mr. John Posch Director of Bond Programs Pearland Independent School District 1704 Mykawa Pearland, Texas 77581

RE:

Guaranteed Maximum Price Recommendation for Dawson Elementary School Additions and Renovations Pearland Independent School District PBK Project Number: 16292

Dear Mr. Posch: On Friday October 20th, 2017 Stewart Builders Construction Inc. received sub-contractor and vendor proposals for the Dawson High School Additions and Renovations for the Pearland Independent School District. Based on a review and analysis of the submitted sub-contractor and vendor proposals, PBK hereby recommends the acceptance of the Guaranteed Maximum Price per the attached letter from Stewart Builders in the amount of $23,971,591.00. The Guaranteed Maximum Price for Dawson High School is as outlined below. •

Guaranteed Maximum Price:

$23,971,591.00

We would like to express our sincere thanks to you, the Board of Trustees, Dr. Kelly and all of the Pearland Independent School District staff for your assistance during the planning phase of these projects. If you have any questions concerning the proposed guaranteed maximum price or our recommendations for acceptance, please do not hesitate to contact us at any time.

Sincerely, PBK Architects, Inc.

Phillip W. Rutter, AIA Principal

51

52

53

2016 BOND PACKAGE A - DAWSON HIGH SCHOOL BOND SCOPE RECAP BOND SCOPE: ITEM:

SCOPE Notes: FULFILLED?

Classroom Addition and Cafeteria Expansion: l 28 Total Classrooms (6 Science, 2 Computers 20 Academic) l Office Suite (2 AP's and 2 Counselors) l Text Book Room l LGI Room (80 Students) l Career Center (Same size as LGI) l Cafeteria Expansion l Add Two Serving Lines

      

Other Additions: l ROTC l Weight Room l Fine Arts Multi-Purpose l Dance

   

Renovations: l Convert Existing Weight Room and Dance Room to Classrooms l Convert 4 Classrooms into Computer Labs l Add Physical Therapy Classroom l Add Sound Walls at Band, Choir, Orchestra l Add 1500 Seats at Football Home and Visitor Sides l Renovate Culinary Arts Facility

     

ADJUSTMENTS: 1 Added 3 academic classrooms (23 total) 2 Kept existing weight room and dance rooms as is 3 Added only 1,100 bleacher seats (fulfilled need) 4 Purchased 6 portable buildings in conjunction with construction

54

See note 1 below

See note 2 below

See note 3 below

2016 BOND BUDGET AND PROJECTIONS Updated: November 10, 2017 1 2 UNDER/(OVER) PROJECT BUDGET PROJECTION $ 40,038,120 $ 28,917,252 $ 11,120,868

PACKAGE A

construction 3 $ 4 soft costs $

35,410,916 $

24,632,252 $

10,778,664

4,627,204 $

4,285,000 $

342,204

$

41,211,824 $

40,697,569 $

514,255

construction

$

37,500,211 $

36,985,956 $

514,255

soft costs

$

3,711,613 $

3,711,613 $

0

$

28,979,565 $

25,859,205 $

3,120,360

construction

$

25,592,715 $

22,472,355 $

3,120,360

soft costs

$

3,386,850 $

3,386,850 $

$

55,419,245 $

51,987,140 $

TOTAL

$

36,589,083

33,865,944

construction

$

soft costs

$

TOTAL

$

18,830,162

construction

$

16,633,196 $

soft costs

$

2,196,966 $

$

24,996,676 $

24,996,676 $

construction

$

22,091,350 $

22,091,350 $

-

soft costs

$

2,905,326 $

2,905,326 $

-

$

10,009,570 $

7,977,640 $

2,031,930

construction

$

8,900,530 $

7,000,000 $

1,900,530

soft costs

$

1,109,040 $

977,640 $

131,400

I.T.

$

19,345,000 $

19,345,000 $

TOTAL:

$

220,000,000 $

Dawson

B Pearland HS

C Turner

D JHW/Sab/ Jamison

Jr. High East

E

Elem.

F Security

$

3,432,105 2,723,139

32,311,929 $

30,000,000 $

2,311,929

4,277,154 $

3,865,944 $

411,210

18,121,196

$

16,121,196 $ 2,000,000

$

PHS, incl. The Rig

Turner HS

-

$

$

SCHOOLS Dawson HS

JHW,Sab,Jamison

708,966 Junior High East 512,000 196,966 Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon

-

-

Security Upgrades at all campuses

Infrastructure and Equipment

199,780,483 $ 20,219,518

Notes: 1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies 2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work. It is subject to fluctuation as the design progresses and costs are better defined. 3. CONSTRUCTION is the total of GMP's and other packages (see page 2), including contingencies 4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff

Page 1

55

2016 BOND GMP SCHEDULES Updated: November 2017 Shaded Cells indicate GMP's that have been received. OTHER PACKAGE

1

EARLY GMP

MAIN GMP

2

TOTAL 3

4

PACKAGES

CONSTRUCTION

A Dawson

$

660,661 June 2016

$

23,971,591 Nov. 2017

$

-

$

24,632,252

Pearland HS

B Pearland HS

None

$

29,983,287 Feb. 2018

PHS The Rig

None

$

6,267,000 Sep. 2018

None

$

$

735,669

29,983,287 Excludes The Rig, baseball, and softball projects

$

7,002,669 PHS - The Rig, baseball, softball

Turner HS

C Turner

None

$

22,472,355 Feb. 2018

$

-

$

22,472,355

JHW/Sablatura/Jamison

D JHW/Sab/Jamison

Schools in Package Dawson HS

$

312,874 Sep 2017

$

28,112,756 Dec. 2017

$

1,574,370

$

30,000,000

$

15,852,563 Apr. 2018

$

268,633

$

16,121,196

Jr. High East Jr. High East

None

Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon

E Elementaries

TBD

$

21,485,044 Jun. 2019

$

606,306

$

22,091,350

Yes - amt. TBD $ Feb. 2018

6,643,654 Apr. 2018

$

356,346

$

7,000,000

Security Upgrades at all campuses

F Security

Ongoing

I.T. TOTAL:

$

973,535

$

154,788,251

Infrastructure and Equipment $

3,541,324

$ 159,303,110

Notes: 1. EARLY GMP is a small package for work needed in preparation for construction (Dawson portables, JHW utility relocation, etc.) Separating out this work saves overall construction time, as it can be performed while the main construction documents are still being completed and bid. This practice is typical on most CM@R projects. 2. MAIN GMP is for the remainder of the CM@R contract. Where the date is in the future, this amount is an estimate. 3. OTHER PACKAGES are bond scopes that have been broken out and are being managed by Maintenance (field lighting, chiller replacement, etc.). Board approval is done separately from GMP's. 4. TOTAL CONSTRUCTION is the total of all three.

Page 2

56

PEARLAND ISD 2016 BOND $220 MILLION

Actual Expenditures $12,146,795.65 5%

Encumbrances $7,987,819.51 4%

57 Available Funds $199,865,384.84 91%



☐ ☐ ☒ ☐



Subject: Consider to Approve Additional Personnel Executive Summary: Pearland ISD currently serves 2,245 students through our Dual Language, Bilingual, and English as a Second Language (ESL) programs. As this number continues to grow, so does the amount of responsibility we have to provide the best education possible. With the addition of a Director of Bilingual Education, Pearland ISD will be more closely aligned with area districts of our size and have a new level of leadership to enhance the vision of this ever-growing department. Administration is recommending the addition of one (1) personnel position to be approved at the November 28, 2017 board meeting. This position is especially critical for helping struggling LEP students at the secondary level. The board’s approval of this position begins to address Strategic Plan action item 1.4: improve the academic performance of all student populations, by placing additional support at the hands of campus and district personnel. One (1) Director of Bilingual Education

$

102,613

TOTAL BUDGET IMPACT FOR 2017-2018

$

102,613

Fiscal Impact: Cost: ☒ Recurring ☐ One-Time ☐ No Fiscal Impact

Funding Source:

Fiscal Year:

☐ General Fund ☒ Grant Funds ☐ Other Funds


Superintendent’s Recommendation: That the board of trustees approves the staffing recommendation for the 2017-2018 school year and subsequent years. Department Submitting: Bilingual Education and Human Resource Services

Requested By: Sonia Serrano and David Moody

Cabinet Member’s Approval: Sonia Serrano and David Moody Board Approval Required:

☒Yes

☐No

58

PEARLAND INDEPENDENT SCHOOL DISTRICT ESTIMATED BUDGET IMPACT

Position:

DIR DUAL LANG AND BILINGUAL SVC

# Requested:

1

Location:

CENTRAL ADMINISTRATION

Days:

230

Pay Grade:

AE108-230 DAYS

% of Day:

100

Date:

11/1/2017

Months:

12

Estimated Budget Impact Calculations Minimum Salary Estimate 230 Days

X

$392.00 X Daily Rate

100%

=

% of Day

$90,160 Base Salary *

District Payroll and Benefits Estimate 10.8%

X

% Payroll **

$226.30

$90,160

=

Total Salary

12

X

Benefit Cost ***

Months

$9,737 Total

=

$2,716 Total

Estimated Cost for One Position $102,613

LOCAL BUDGET IMPACT

$102,613

* Minimum base pay for potential employee ** 10.8% additional employee payroll costs: Medicare Teacher Retirement/TRS-Care Workers Compensation *** Insurance Costs: Basic Life Insurance Medical Insurance

Human Resource Services - 10/26/2017

59

JOB TITLE: Director of Bilingual Education

STATUS: Exempt

REPORTS TO: Asst. Superintendent for Intermediate Education

TERMS: 230 days/ Non-Contract

DEPARTMENT: Bilingual Education

PAY GRADE: AE108

PRIMARY PURPOSE: Direct and oversee the district's bilingual, dual language and ESL programs Pre-K through 12. Providing staff development for teachers of ELLs. Mentor bilingual, dual language and ESL teachers in bilingual education instruction through modeling effective instructional strategies based on best practices. QUALIFICATIONS: Education: Master’s Degree Mid-Management Certificate or Principal Standard Certificate, preferred Texas-Teacher Evaluation and Support System Training (T-TESS), preferred Special Knowledge/Skills: Strong knowledge base of "best practices" in curriculum, instruction, and assessment for ELL learners Strong organizational, communication and interpersonal skills Demonstrated supervisory experiences and leadership abilities Demonstrate knowledge of Bilingual and Dual Language programs Experience: Experience in the supervision of teachers in bilingual, dual language, and/or ESL education Minimum two years supervisory experience Five years of successful teaching experience as a bilingual/ESL classroom teachers MAJOR RESPONSIBILITIES AND DUTIES: 1.

Direct the implementation of curriculum and instructional programs for bilingual, dual language and ESL programs in the district.

2.

Work with bilingual education department staff and campus principals on implementing instructional strategies designed to accelerate English language skills.

3.

Conduct a yearly evaluation of bilingual dual language and ESL programs.

4.

Coordinate and provide staff development training for bilingual, dual language and ESL teachers as well as for all teachers of ELLs.

5.

Complete required reports on ELL’s for the Texas Education Agency and Federal Programs.

6.

Coordinate and oversee LPAC and Oral Language Proficiency training.

7.

Train appropriate department/campus staff in LEP PEIMS data requirements reporting.

8.

Compile and track district and campus bilingual, dual language and ESL program data.

9.

Update and maintain bilingual/ESL data for student database.

10. Provide ongoing training and updates to entire bilingual/ESL staff and administrators regarding Chapter 89: Commissioner's Rule requirements regarding LEP students. 11. Monitor bilingual/ESL teachers and student referrals to special education. 12. Assist campus principals in interviewing and screening bilingual and ESL applicants.

60

13. Maintain the district bilingual budget; assisting with Title III and 10% bilingual allotment budgets. 14. Perform other duties as assigned. MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. I have read and understand the responsibilities and duties required for this position as outlined above.

_______________________________________________ Printed Name ________________________________________________ Signature ________________________________________________ Date

61



☐ ☐ ☒ ☐



Subject: Consider to Adopt a Resolution Casting Votes for Directors of the Brazoria County Appraisal District

Executive Summary: Thirty-four governmental entities within Brazoria County have the opportunity to cast votes for candidates nominated to serve on a five-member governing board of the Brazoria County Appraisal District. All five members of the governing board serve the same two year period. There are five nominees for this current election, presumably ensuring all five (5) will be elected.. Rubye Jo Knight was nominated by Pearland ISD and City of Pearland. There are a total of 5,000 votes apportioned to the governmental entities based on each entity’s percentage of taxable value within Brazoria County. Pearland ISD is entitled to 757 votes. Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☒ No Fiscal Impact

Funding Source:

Fiscal Year:



Superintendent’s Recommendation: That the resolution be adopted casting 757 votes for Rubye Jo Knight as nominee to serve on the Board of Directors of the Brazoria County Appraisal District. Department Submitting: Administration



☒Yes

☐No

62

BRAZORIA COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS ELECTION 2018-2019 OFFICIAL BALLOT

NOMINATIONS/CANDIDATES

VOTE(S) CAST

1.

Tommy King

1.

2.

Rubye Jo Knight

2.

3.

Gail Robinson

3.

4.

Glenn Salyer

4.

5.

Susan Spoor

5.

757

PLEASE ATTACH YOUR RESOLUTION TO THIS FORM SUBMITTED BY:

Pearland Independent School District

VOTES ENTITLED TO:

757

VOTES CAST:

757

63

PEARLAND INDEPENDENT SCHOOL DISTEICT RESOLUTION BOARD OF DIRECTORS OF THE BRAZORIA COUNTY APPRAISAL DISTRICT

WHEREAS, the official ballot containing the names of the duly nominated candidates for the Board of Directors of the Brazoria County Appraisal District has been received from the Chief Appraiser of the Brazoria County Appraisal District; and WHEREAS, the Pearland Independent School District wishes to cast its votes thereon; NOW, THEREFORE, BE IT RESOLVED, the Pearland Independent School District does hereby determine and cast its votes for the candidates for the Board of Directors of the Brazoria County Appraisal District as follows:

Rubye Jo Knight

757

BE IT FURTHER RESOLVED that the official ballot be marked in accordance with this resolution and returned to the Chief Appraiser of the Brazoria County Appraisal District with a copy of this resolution attached hereto prior to December 15, 2017. PASSED AND APPROVED this 28th Day of November, 2017.

______________________________________ Presiding Officer

ATTEST:

________________________________ Secretary

64

Board of Trustees Agenda Item Information Meeting Date November 28, 2017 Meeting Type ☒ Regular Meeting ☒ Special Meeting/Workshop ☐ Hearing


☐ ☐ ☒ ☐



Subject: Consider and Possible Approval of Resolution Authorizing an Adjustment to the Boundaries of Alvin ISD and Pearland ISD in the Area Known as Massey Ranch Located Near Harkey and McKeever Roads Executive Summary: In past months, the board has been periodically updated on a request from the previous land owner and the current owner/developer related to the land envisioned to become the Massey Oaks subdivision. Essentially the request of the owner/developer is to consider allocating the land in question back to Alvin ISD, as was originally the case before 1996. The rationale for doing so is to avoid two school districts splitting neighborhoods in order to service the children who will reside in this subdivision. Alvin ISD expressed interest in re-absorbing this tract of land. Thus, Pearland ISD and Alvin ISD both utilized the services of Micki Morris, attorney for Rogers, Morris & Grover, L.L.P, to evaluate the request and prepare documents accordingly. See attached. Alvin ISD took up this matter at their November 14, 2017 meeting. They unanimously approved the boundary agreement. It is now subject to approval/disapproval by Pearland ISD. Since this request involves discussion of the exchange and value of real property, the board may choose to first discuss this issue in Executive Session before discussion and action takes place in Open Session. But any action to approve/disapprove must be taken in Open Session. Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☐ No Fiscal Impact

Funding Source: ☐ General Fund ☐ Grant Funds ☐ Other Funds (Specify)

The additional revenue generated by new students residing in this area might be offset by the requirement to add new personnel and facilities. This cost cannot be adequately estimated at this time.

65


Superintendent’s Recommendation: That the board should consider the request of the developer. If inclined, the board may approve the resolution as drafted (and attached.) Department Submitting: Superintendent

Requested By: Massey Oaks Development, LP (with concurrence from Alvin ISD Board of Trustees)

Cabinet Member’s Approval: N/A Board Approval Required:

☒Yes

☐No

66

RESOLUTION OF THE BOARD OF TRUSTEES OF PEARLAND INDEPENDENT SCHOOL DISTRICT CONCERNING A MINOR ADJUSTMENT OF DISTRCT BOUNDARIES The Board of Trustees of Pearland Independent School District hereby makes the following findings in connection with that tract of land being out of the 213-acre H. Stevens Survey, Abstract 593, Brazoria County, Texas, known as Massey Ranch, and further described by metes and bounds in the exhibits to the Petition attached hereto as Attachment 1 (the “Property”): 1. The current boundaries of Pearland Independent School District (PISD) and Alvin Independent School District (AISD) are contiguous; 2. There are no children residing on the Property who are currently enrolled in PISD; 3. The taxable value of the Property does not exceed one-tenth of one percent of the total taxable value of all property within PISD; and 4. Contingent upon the agreement of the AISD Board of Trustees, the PISD Board of Trustees is willing to detach and allow the Property to be annexed into the boundaries of AISD.

THEREFORE, BE IT RESOLVED, (1) that the Pearland Independent School District Board of Trustees approves the Agreement for Minor Boundary Adjustment attached hereto as Attachment 2; and (2) that the Pearland Independent School District Board of Trustees authorizes the Board President to execute the Agreement for Minor Boundary Adjustment and any other documents necessary to effectuate the adjustment. Passed the 28th day of November, 2017. _____________________________ President, Board of Trustees Pearland Independent School District Attest: __________________________ Secretary, Board of Trustees Pearland Independent School District Attachment 1 – Petition for Minor Boundary Adjustment Attachment 2 – Agreement for Minor Boundary Adjustment

67

Attachment 1

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

83

84

85

86

87

88

89

90

91

92

93

Attachment 2

94

THE STATE OF TEXAS COUNTY OF BRAZORIA

§ §

AGREEMENT FOR MINOR BOUNDARY ADJUSTMENT This Agreement is entered into by and between the Alvin Independent School District ("AISD") and the Pearland Independent School District ("PISD"), acting by and through their respective Board of Trustees, as follows: 1.

This Agreement is entered into pursuant to Tex. Educ. Code § 13.231, to adjust

the common and contiguous boundary of AISD and PISD, by detaching that certain tract of approximately 119.7 acres of land out of the 213-acre H. Stevens Survey, Abstract 593, Brazoria County, Texas, as more fully described in Exhibit "A" attached hereto (hereinafter the "Subject Property"), from PISD, and annexing same to AISD. 2.

The AISD Board of Trustees, by Board Resolution dated November 14, 2017,

and the PISD Board of Trustees, by Board Resolution dated November 28, 2017, found that the following requirements of Tex. Educ. Code §13.231 for minor boundary adjustments have been established: a.

No child who resides on the Subject Property is enrolled in PISD; and

b.

The taxable value of the Subject Property does not exceed one-tenth of one

percent of the total taxable value of all property within PISD. 3.

AISD and PISD hereby agree to the detachment of the Subject Property from

PISD and its annexation to AISD, and to the adjustment of their common and contiguous boundary as so affected.

1

95

4.

The parties agree that in the event the agricultural exemption which is presently

applied to the Subject Property is ever removed, any back taxes then owed shall be paid to PISD for any applicable years during which the Subject Property was within PISD's jurisdiction, in accordance with applicable provisions of the Texas Tax Code and Texas Education Code. 5.

The parties agree that in the event any bond indebtedness currently exists as

to the Subject Property, such indebtedness shall not transfer with the property, and AISD shall in no manner be liable for such indebtedness. 6.

The parties agree to do all things necessary to effectuate this Agreement,

including the filing of all necessary documents with the Brazoria County Appraisal District, the Brazoria County Clerk and the Texas Education Agency. 7.

This Agreement shall be effective on the last date of execution below written.

ALVIN INDEPENDENT SCHOOL DISTRICT

PEARLAND INDEPENDENT SCHOOL DISTRICT

By:

By: President, Board of Trustees

President, Board of Trustees

Date:

Date:

2

96

EXHIBIT "A"

3

97

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DESCRIPTION OF INTERIOR HOMEPLACE OF MASSEY-SMITH AND SUMMERS FAMILY IN ABSTRACT 593, BRAZORIA COUNTY A tract of land out of the 213-acre H. Stevens Survey, Abstract 593, Brazoria County, Texas, described by metes and bounds as follows: From the northwest corner of Abstract 593, proceed easterly along the north line of said Abstract (in County Road 100), a distance of 420.9 feet to a point approximately on the edge of gate entrance to private road, for PLACE OF BEGINNING, which will be the northwest corner of the tract herein described; THENCE southerly, parallel to the east and west lines of said Abstract, a distance of 3,468.8 feet, for the west side and southwest corner of this tract; THENCE easterly, parallel to the north and south lines of said Abstract, a distance of 1,503.6 feet, for south side and southeast corner of this tract; THENCE northerly, parallel to the east and west lines of said Abstract, a distance of 3,468.8 feet to a point on the north line of Abstract 593, for east side and northeast corner of this tract; THENCE westerly along the north line of said Abstract (in County Road 100) a distance of 1,503.6 feet, to the northwest corner of this tract and PLACE OF BEGINNING; Said tract containing approximately 119.7 acres, constituting the Massey-Smith and Summers homeplace.

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Board of Trustees Agenda Item Information Meeting Date: November 28, 2017 Meeting Type ☒ Regular Meeting ☐ Special Meeting/Workshop ☐ Hearing


☐ ☐ ☒ ☒



Subject: Discussion and Possible Approval of District’s Investment Strategy Statement and Guidelines Executive Summary: The District invests its funds in accordance with the Public Funds Investment Act, Texas Government Code section 2256.025 and local policies. The attached investment policy statement and guidelines are aligned to legal and local policies and intended to outline general rules for the district investment officers to follow regarding the investment of funds. This statement provides the general investment goals and objectives of the district and describes the strategies that the investment officers will employ to meet the objectives. This board item is generated in response from a trustee’s query as to whether district investments can improve yield without sacrificing the safety of such funds.

Fiscal Impact: Cost: ☐ Recurring ☐ One-Time ☒ No Fiscal Impact

Funding Source:

Fiscal Year:


Amendment Required? ☐ Yes ☒ No

Superintendent’s Recommendation: That the board approve the recommended Investment Strategies as presented. Department Submitting: Business Office



☒Yes

☐No

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Investment Strategy Statement and Guidelines November 2017 Executive Summary This investment strategy statement has been prepared by the Business Office in order to design an effective and prudent investment program that complies with both state law and the District’s investment policy. This strategy aims to provide additional guidelines and limitations for investment officers to follow in the administration of the District’s investment program. Background/Current Process Current investments made by the Pearland Independent School District (the District) comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules and regulations. Alignment to Investment Policy CDA(LOCAL) Goals The primary goal of the District’s investment policy CDA (Local) is to ensure safety of principal, maintain liquidity, and maximize financial returns within current market conditions. These investment guidelines have been designed in order to comply with the District’s investment policy as follows: 

Approved Investment Instruments – The District is permitted to invest in all instruments specifically listed in local policy (and allowed by Government Code 2256); at present time, the District invests 10-15% in Demand Deposits at Wells Fargo and the remainder 85-90% in the TexPool local government investment pool (LGIP). The Business Office recommends adding additional LGIPs, including those that are comprised of commercial paper and certificates of deposit.



Liquidity and Maturity – The maximum dollar weighted maturity allowed is 180 days per fund group; maximum maturities of individual investments shall not to exceed one year from time of purchase. Longer maturities require Board approval or change to policy. Funds invested in LGIPs and demand deposits have same-day availability and investments in CDs will be limited to maturities of one year or less.



Diversity – The investment portfolio shall be diversified in terms of investment instruments, maturity scheduling, and financial institutions (issuers). The Business Office recommends adding up to two LGIPs, participating in a fixed-rate/fixed-term commercial paper investment pool, and purchasing CDs with maturities of one year or less through a broker to ensure diversification of funds and reduce risk.



Monitoring Market Prices – Required to be done on a quarterly basis via various information sources. Market prices are monitored frequently since brokers/agencies send daily performance information. 1

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

Monitoring Rating Changes – Investments dropping in ratings shall be liquidated in a timely basis. The Business Office will only invest in short term investments that have a minimum rating of A-1 or P-1 or equivalent and long term investments rated AAA or AAA-m or equivalent.

FUNDS STRATEGIES General Operating Fund The District will segregate the General Operating Fund into two separate buckets: 1. A primary portfolio consisting of a balance that is not needed during the annual operating/budget cycle and which may be invested in longer maturities in order to take advantage of higher rates and increase investment earnings. The Business Office will initially invest in CDs with maturities of one year or less in addition to LGIPs. The Business Office will consider investing in a mixture of callable and non-callable agency securities, U.S. Treasuries, and other authorized instruments with maturities up to two years once a thorough cost/benefit analysis is performed to determine whether the rate of return is considerably greater than the cost of going through a broker/dealer and/or the costs associated with safekeeping services. 2. A cyclical portfolio which peaks with property tax collections in December/January and then spends down in a regular pattern through November. For these funds, the District will seek to structure a simple laddered portfolio with investment maturities matched to anticipated expenditures. These will primarily consist of investments in local government investment pools (LGIP) for liquidity, including those comprised of commercial paper. Agency Funds Agency funds shall be invested in local government investment pools and money market accounts. Debt Service Fund The District’s debt service schedule requires payments in February and August. Investment maturities will be targeted to coincide with the debt service payment schedule. Upcoming payments shall be fully funded before maturities may be extended to subsequent payment dates. Investments may consist of local government investment pools, money market mutual funds, and certificates of deposit with maturities up to one year. Capital Projects Fund The District will seek to structure a laddered investment portfolio with maturities matched to anticipated construction expenditures as provided by the District’s project managers. Investments will consist of the type listed under the General Operating Fund primary portfolio.

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GUIDELINES AND LIMITATIONS BEYOND THOSE SPECIFIED IN THE DISTRICT’S INVESTMENT POLICY Immediate consideration of investment instruments: Investment Maximum Percent of Portfolio

Per Issuer Maximum Percent of Portfolio

1 Year

Not Applicable

40%