Mar 1, 2018 - management (CRM) software and an understanding of fundraising fundamentals would be considered an asset an
POSITION VACANCY COMMUNITY RELATIONS & ACCOUNTING ASSISTANT (Internal & External) All candidates: Please submit cover letter and resume in confidence to Felicia Rozon, 101-749 Pandora Avenue, Victoria, BC, V8W 1N9 or email
[email protected] by Monday, March 12, 2017 at 4:30pm. Please Note: While we would like to connect with everyone interested in this position, only applicants selected for interviews will be contacted. Job Title: Community Relations & Accounting Assistant Vacancy Status: Permanent Full-time (exempt) Program: Central Services
Work Location: 101-749 Pandora Avenue
Work Days: Mondays through Fridays with some evening and weekend hours. This position is also available as backfill for Reception, Finance Officers (Payables & Receivables) – 6-8 weeks per year. Start Time: 8:30am
End Time: 4:30pm
Hourly Wage Rate: $20.16 Benefits: Three weeks annually prorated vacation, paid sick, and statutory holidays. Eligible for 100% employer paid extended health and dental plans and MSP, Life, ASI premiums coverage. Qualifications Completion of Grade 12 and post-secondary accounting/bookkeeping courses or relevant administration courses.
More than two years directly related accounting/bookkeeping experience including large volumes of accounts payables or receivables (+100 invoices per week), cash-handling; more than two years’ experience in administration or fundraising and proficiency with Microsoft Office (Word, Excel, Outlook). Experience with customer relationship management (CRM) software and an understanding of fundraising fundamentals would be considered an asset and a familiarity with non-profit organizations desirable. Job Summary Reporting jointly to the Director, Finance & Administration and the Manager, Community Relations, the Community Relations & Accounting Assistant will work directly with the Finance Officers and Community Relations Department in a variety of support roles including (but not limited to) accounts payable, receivable processing, database management, and community relations operations support. This includes office administration to support day-to-day community relations operations and projects, maintaining donor database records, providing event support, donor communications, downloading online invoices, assisting with accurate processing and coding of invoices and vendor payments, credit card and employee expense reports, and filing. Front desk reception and support, and General data entry is required periodically.
Responsibilities Working with the Community Relations Department, the Community & Accounting Relations Assistant will: Maintain donor records in MS Dynamics CRM database, which includes contacting donors by phone or email; prepare thank you letters and other donor correspondence; and generate donor lists and reports Provide support for fundraising and donor recognition events Conduct funding research for individuals, corporate and foundation sources Provide administrative support for day-to day community relations operations and projects Working with Accounts Payable & Receivable (AP, AR), the Community & Accounting Relations Assistant will: Reconcile credit card, pharmacy and employee expense report disbursements. Ensure appropriate documentation and approvals have been received and that receipts are properly coded. Weekly filing of processed accounts payables Access online vendor accounts for statements and invoices Enter AP and AR batches into general ledger Adhere to proper cash handling controls and processes Periodically provide reception for the Central Services office, including but not limited to: Respond to enquiries and directing individuals seeking resources or services Use a multi-line switchboard and voicemail system Receive payments for services, rents, or donations and cash bag deposits from staff Ensure physical needs of office are met, such as ordering and stocking office and housekeeping supplies Schedule boardroom bookings
