by Friday, February 3, 2017 at 4:30pm. ... downloading online invoices, assisting with
POSITION VACANCY (Internal & External) Please forward letter of interest and resume in confidence to Hope Roberts, 102-749 Pandora Avenue, Victoria, BC V8W 1N9 or email
[email protected] by Friday, February 3, 2017 at 4:30pm. Job Title: Accounting & Office Assistant Vacancy Status: Permanent Part-Time (exempt) Program: Central Services Work Location: 102-749 Pandora Avenue Work Days: Thursday (temporary until March 31, 2017), Friday (permanent). This position is also available as backfill for Reception, Finance Officers (Payables & Receivables) – 6-8 weeks per year.
Start Time: 8:30am
End Time: 4:30pm
Hourly Wage Rate: $16.81 - $19.58 Benefits: Three weeks prorated vacation annually, paid sick and statutory holidays. Qualifications Completion of Grade 12 and post-secondary accounting/bookkeeping courses or relevant administration courses. More than two years directly related accounting/bookkeeping experience including large volumes of accounts payables or receivables (+100 invoices per week), cash-handling; and more than two years general office administration including clerical and reception. An understanding of fundraising fundamentals would be considered an asset and a familiarity with non-profit organizations desirable. Job Summary Reporting to the Director, Finance & Administration, the Accounting & Office Assistant will work directly with the Finance Officers’ and Community Relations Department in a variety of support roles including (but not limited to) accounts payable, receivable processing, database management, and donor relations support. This includes data entry for donor database, downloading online invoices, assisting with accurate processing and coding of invoices and vendor payments, processing credit card and employee expense reports, and filing. Front desk reception and support, and general data entry is required periodically. Responsibilities Working with the Finance Officer – Payables and Receivables (AP, AR), the Accounting & Office Assistant will: • Reconcile credit card, pharmacy and employee expense report disbursements • Ensure appropriate documentation and approvals have been received and that receipts are properly coded • Weekly filing of processed accounts payables • Access online vendor accounts for statements and invoices • Enter AP and AR batches into general ledger • Adhere to proper cash handling controls and processes Working with the Community Relations Department, the Accounting & Office Assistant will: • Enter and audit data in MS Dynamics CRM donor database • Draft correspondence such as thank you letters as needed • Set up and update donor records which may include confirming information by phone • Provide administrative support to the community relations department Periodically provide reception for the Central Services office, including but not limited to: • Respond to enquiries and directing individuals seeking resources or services • Use a multi-line switchboard and voicemail system • Receive payments for services, rents, or donations and cash bag deposits from staff • Ensure physical needs of office are met, such as ordering and stocking office and housekeeping supplies; and • Schedule boardroom bookings
