PowerPoint 2010 Keyboard Shortcuts Online Help

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PowerPoint 2010 Keyboard Shortcuts Online Help

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Keyboard shortcuts for using the Help window Key F1

Description Open the Help window.

Key ALT+RIGHT ARROW

ALT+F4

Close the Help window.

UP ARROW, DOWN ARROW

ALT+TAB

Switch between the Help window and the active program.

PAGE UP, PAGE DOWN

ALT+HOME

Go back to PowerPoint Help and How-to table of contents.

SHIFT+F10

TAB

Select the next item in the Help ESC window. Select the previous item in the Help F5 window. Perform the action for the selected CTRL+P item.

SHIFT+TAB ENTER

TAB, SHIFT+TAB

ENTER

TAB

SHIFT+TAB

ENTER

ALT+LEFT ARROW or BACKSPACE

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Description Move forward to the next Help topic (Forward button). Scroll small amounts up or down, respectively, within the currently displayed Help topic. Scroll larger amounts up or down, respectively, within the currently displayed Help topic. Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). Stop the last action (Stop button). Refresh the window (Refresh button). Print the current Help topic.

NOTE: If the cursor is not in the current Help topic, press F6 and then press CTRL+P. In the Browse PowerPoint Help sec- F6 (until the focus is Change the connection state. You tion of the Help window, select the in the Type words to may need to press F6 more than next or previous item, respectively. search for box), TAB, once. DOWN ARROW In the Browse PowerPoint Help sec- F6 Type text in the Type words to tion of the Help window, expand or search for box. You may need to collapse the selected item, respecpress F6 more than once. tively. Select the next hidden text or hyF6 Switch among areas in the Help perlink, including Show All or Hide window; for example, switch beAll at the top of a topic. tween the toolbar, Type words to search for box, and Search list. Select the previous hidden text or UP ARROW, DOWN In a Table of Contents in tree view, hyperlink. ARROW select the next or previous item, respectively. Perform the action for the selected LEFT ARROW, RIGHT Show All, Hide All, hidden text, or ARROW hyperlink. Move back to the previous Help topic (Back button).

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Microsoft Office basics Display and use windows Key ALT+TAB, TAB

Description Switch to the next window.

Key SHIFT+F6

ALT+SHIFT+TAB, TAB

Switch to the previous window.

CTRL+F6

CTRL+W or CTRL+F4 CTRL+F5

Close the active window.

CTRL+SHIFT+F6

Broadcast the open presentation to a remote audience using the PowerPoint web application. Move to the next task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

PRINT SCREEN

Copy a picture of the screen to the Clipboard.

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

F6

Description Move to a pane from another pane in the program window (counterclockwise direction). When more than one PowerPoint window is open, switch to the next PowerPoint window. Switch to the previous PowerPoint window.

NOTE: If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane.

Change or resize the font NOTE: The cursor needs to be inside a text box to use these shortcuts. Key Description Key CTRL+SHIFT+F Change the font. CTRL+SHIFT+> CTRL+SHIFT+P Change the font size. CTRL+SHIFT+
Increase the font size. • Apply character formats Key Description CTRL+T Open the Font dialog box to change the formatting of characters. SHIFT+F3 Change the case of letters between sentence, lowercase, or uppercase. CTRL+B Apply bold formatting.

Key CTRL+EQUAL SIGN

Description Apply subscript formatting (automatic spacing).

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing).

CTRL+SPACEBAR CTRL+K

Remove manual character formatting, such as subscript and superscript. Insert a hyperlink.

• Copy text formats Key Description CTRL+SHIFT+C Copy formats.

Key CTRL+SHIFT+V

Description Paste formats.

• Align paragraphs Key Description CTRL+E Center a paragraph. CTRL+J Justify a paragraph.

Key CTRL+L CTRL+R

Description Left align a paragraph. Right align a paragraph.

CTRL+U CTRL+I

Apply an underline. Apply italic formatting.

Run a presentation You can use the following keyboard shortcuts while you are running your presentation in Slide Show view. • Slide show shortcuts Key Description Key Description

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F5

Start a presentation from the beginning.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE number+ENTER B or PERIOD

Perform the next animation or advance to the next slide.

W or COMMA

S ESC or HYPHEN E H T O M R

Press and hold Right and Left Mouse buttons for 2 seconds A or =

Return to the first slide.

Perform the previous animation or return to the previous slide.

CTRL+P

Change the pointer to a pen.

Go to slide number. Display a blank black slide, or return to the presentation from a blank black slide. Display a blank white slide, or return to the presentation from a blank white slide. Stop or restart an automatic presentation. End a presentation.

CTRL+A CTRL+E

Change the pointer to an arrow. Change the pointer to an eraser

CTRL+M

Show or hide ink markup

CTRL+H

Erase on-screen annotations. Go to the next slide, if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use mouse-click to advance while rehearsing. Re-record slide narration and timing

CTRL+S CTRL+T

Hide the pointer and navigation button immediately. Hide the pointer and navigation button in 15 seconds. View the All Slides dialog box View the computer task bar

SHIFT+F10

Display the shortcut menu.

TAB

Go to the first or next hyperlink on a slide.

SHIFT+TAB

Go to the last or previous hyperlink on a slide. Perform the “mouse click” behavior of the selected hyperlink.

• Media shortcuts during presentation Key Description ALT+Q Stop media playback ALT+P Toggle between play and pause ALT+END Go to the next bookmark ALT+HOME ALT+Up

Go to the previous bookmark Increase the sound volume

CTRL+U

ENTER while a hyperlink is selected

Key ALT+Down ALT+SHIFT+PAGE DOWN ALT+SHIFT+PAGE UP ALT+U

Show or hide the arrow pointer

Description Decrease the sound volume Seek forward Seek backward Mute the sound

TIP: You can press F1 during your presentation to see a list of controls.

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Browse Web presentations The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later. Key Description Key Description TAB Move forward through the ENTER Perform the “mouse click” behavior of the hyperlinks in a Web presentaselected hyperlink. tion, the Address bar, and the Links bar. SHIFT+TAB Move back through the SPACEBAR Go to the next slide. hyperlinks in a Web presentation, the Address bar, and the Links bar.

Use the Selection pane feature Use the following keyboard shortcuts in the Selection pane.

To launch the Selection pane, press Alt, then H, then S, then L, and then P. Key Description Key F6 Cycle the focus through the SPACEBAR or ENdifferent panes. TER SHIFT+F10 Display the context menu. SHIFT+SPACEBAR or SHIFT+ENTER UP ARROW or Move the focus to a single CTRL+SHIFT+F DOWN ARROW item or group. LEFT ARROW Move the focus from an item CTRL+SHIFT+B in a group to its parent group. RIGHT ARROW Move the focus from a group CTRL+SHIFT+S to the first item in that group. * (on numeric key- Expand a focused group and F2 pad only) all its child groups. + (on numeric key- Expand a focused group. TAB or SHIFT+TAB pad only) - (on numeric keypad only)

Collapse a focused group.

ALT+SHIFT+1

Description Select a focused item. Cancel selection of a focused item. Move a selected item forward. Move a selected item backward. Show or hide a focused item. Rename a focused item. Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Collapse all groups. NOTE: The focus must be in the tree view of the Selection pane to use this shortcut. Expand all groups.

SHIFT+UP ARROW Move the focus to an item ALT+SHIFT+9 or SHIFT+DOWN and select it. ARROW To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in Office PowerPoint 2007, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

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