PPRTA BOARD OF DIRECTORS SPECIAL MEETING AGENDA ...

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PPRTA BOARD OF DIRECTORS SPECIAL MEETING AGENDA Wednesday, February 8, 2017 – 1:30 p.m. – Regular Meeting CANCELLED Wednesday, February 8, 2017 – 3:00 p.m. Special Meeting (SPECIAL START TIME) PPACG Lower Level Conference Room AGENDA ITEM Call to Order / Establish a Quorum Approval of the Agenda Public Comment Period for Items Not on the Agenda Approval of the Minutes from January 11, 2017 Regular Meeting  Citizen Advisory Committee Monthly Report Financial Reports A. Monthly Financial Reports B. Capital Renewal Project Revisions  7 2017 Capital, Maintenance and Public Transportation Contracts A. City of Colorado Springs  8 Other Reports A. City of Colorado Springs Transit Services Monthly Report  B. Maintenance of Effort Reports  C. City of Colorado Springs: Board Policy #10 Transportation Capacity Reduction  D. City of Colorado Springs Capital Projects Line Item Transfer  9 Administrative Actions and Reports A. Revision to Engagement Letter with Litigation Attorney Peter Forbes  B. Legislative Report  10 Executive Session (if necessary): In accordance with the Colorado Open Meetings Act, the Board, in Open Session, is to determine whether it will hold an Executive Session pursuant to C.R.S. 24-6-402 (4) (b) and 24-6-402 (4) (e) for the purposes of conferencing with an attorney to receive legal advice on specific legal questions and determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and instructing counsel in connection with litigation and proposed legislation regarding collection of Sales/Use tax. The Chair shall poll the Board members, and upon affirmative vote of two-thirds of the members present, may hold a Closed Executive Session. If a two-thirds affirmative vote for the Executive Session is not received, the item may be discussed in Open Session or withdrawn from consideration. 11 Consider Actions Related to Ongoing Litigation in Case #2015CV33347 (as needed) 12 PPRTA Member Announcements 13 Adjournment  Indicates Attachment 1 2 3 4 5 6

El Paso County Directors Commissioner Longinos Gonzalez Commissioner Mark Waller, Vice Chair Commissioner Stan VanderWerf City of Manitou Springs Directors Mayor Nicole Nicoletta Councilmember Jay Rohrer (Alternate)

City of Colorado Springs Directors Council President Merv Bennett, Chair Councilmember Larry Bagley Councilmember Bill Murray Councilmember Don Knight (Alternate) Councilmember Keith King (Alternate) Town of Green Mountain Falls Directors Trustee Tyler Stevens Trustee David Cook (Alternate) Town of Ramah Directors Mayor Dennis Carpenter Trustee Turner Smith (Alternate)

Respectfully Submitted, Rick Sonnenburg, PPRTA Program/Contracts Manager

ACTION Approve Public Comment Approve Accept A. Information B. Approve A. Approve A. Information B. Approve C. Approve D. Approve A. Approve B. Approve Approve

Approve Information Information

PPRTA BOD Agenda Item 4 Page 1 of 3

Colorado Springs  El Paso County  Manitou Springs  Green Mountain Falls  Ramah

PPRTA Board Meeting Minutes Wednesday, January 11, 2017 – 1:30 p.m. Pikes Peak Area Council of Governments Main Conference Room 1. Call to Order/Establish a Quorum Director Bennett called the meeting to order at 1:31 p.m. and established a quorum. 2. Approval of the Agenda Director Murray made a motion to approve the agenda removing items 7B, 9D, 11, 12 and with the addition of item 10C Legislative Request, seconded by Director Bagley. The motion carried unanimously. 3. Public Comment Period for Items Not on the Agenda. There were none. 4. Approval of the Minutes from December 14, 2016 Regular Meeting Director Murray made a motion to approve the December 14, 2016 minutes, seconded by Director Bagley. The motion carried unanimously. 5. Board Appointments and Administrative Actions for 2017 Mr. Rick Sonnenburg, PPRTA Program/Contracts Manager, announced that he had received written confirmation from the City of Colorado Springs that Councilmembers Bennett, Murray, and Bagley would be primary directors for PPRTA with Councilmembers Knight and King serving as alternate directors. El Paso County also relayed confirmation that Commissioners Waller, Gonzalez and VanderWerf would serve as primary directors. Director Nicoletta announced the she and Councilmember Jay Rohrer would continue to serve on the PPRTA Board in 2017. Director Bagley nominated Director Bennett to be Chair of the committee. The motion carried unanimously. Director Bagley nominated Director Waller to be 1st Vice Chair, seconded by Director Murray. The motion carried unanimously. Director Nicoletta nominated Mr. Rick Sonnenburg to be Board Secretary, seconded by Director Bagley. The motion carried unanimously. 6. Citizen Advisory Committee Monthly Report A. Monthly Report Mr. Jim Godfrey, Pikes Peak RTA CAC Chair, presented the Citizen Advisory Committee monthly report and offered an opportunity for Board members to ask questions on discussion and recommendation items. Director Murray moved to accept the monthly CAC report, seconded by Director Bagley. B. Annual Report of CAC Activities Mr. Godfrey reviewed the annual report of CAC activities. Director Murray moved to accept the annual report of CAC activities, seconded by Director Nicoletta. The motion carried unanimously. Pikes Peak Rural Transportation Authority Board of Directors Minutes of January 11, 2017 Meeting


7. Financial Reports A. Monthly Financial Report This was an information item. B. Capital Renewal Project Revisions This item was removed from the agenda. 8. 2016 Capital, Maintenance and Public Transportation Contracts A. City of Colorado Springs Mr. Mike Chaves requested approval of the following contracts: 1) Land Title Guarantee Company as Escrow Agent for Mesa Housing Inc., Capital/PPRTA II, PPRTA Capital: $160,000 2) Land Title Guarantee Company as Escrow Agent for Kathy L. Irwin, Capital/PPRTA II, PPRTA Capital: $485,000.00 3) Matrix, Capital/PPRTA II, PPRTA Capital: $16,894.00 4) Kraemer, Capital/PPRTA II, PPRTA Capital: $100,090.00 5) Anderson Mason Dale Architects, Capital PPRTA II, PPRTA Capital: $842,284.00 Director Bagley moved to approve contracts #1 and #2, seconded by Director Bennett. The motion carried unanimously. Director Bagley moved to approve contracts #3 and #4, seconded by Director Murray. The motion carried unanimously. Director Bagley moved to approve contract #5, seconded by Director Nicoletta. The motion carried 3-2. B. El Paso County Ms. Jennifer Irvine requested approval of the following contracts: 1) Colorado Springs Utilities, Capital (2015-2024), West Colorado Avenue: $1,520,607.90 2) Various Vendors, Maintenance, 2017 Graveling and Chip Seal Program: $230,000.00 3) Various Vendors, Maintenance, 2017 Asphalt Patching Program: $200,000.00 4) Westates, Inc., Maintenance, 2017 Crack Seal Program: $30,000.00 Director Murray moved to approve the contracts as presented, seconded by Director Bagley. The motion carried unanimously. 9. Other Reports A. City of Colorado Springs Transit Services Monthly Report Mr. Craig Blewitt, Mountain Metro Transit, provided the monthly update, including ridership statistics and agency updates. B. City of Colorado Springs Monthly Change Order and Property Acquisition This was an information item. C. Quarterly Reports from Member Governments This was an information item. D. City of Colorado Springs: Board Policy #10 Transportation Capacity Reduction This item was removed from the agenda. 10. Administrative Actions and Reports A. Designation of Posting Places for Meeting Notices Mr. Rick Sonnenburg, PPRTA Program/Contracts Manager, announced that the front bulletin board of the PPACG building and the PPRTA website are proposed to be the official posting locations for PPRTA meeting Pikes Peak Rural Transportation Authority Board of Directors Minutes of January 11, 2017 Meeting


notices. Director Smith made a moved to approve the designated posting locations, seconded by Director Bagley. The motion carried unanimously. B. Staff Field Review Report This was an information item. C. Legislative Request Mr. Sonnenburg requested approval to represent PPRTA at the General Assembly. In 2009, Representative Larry Liston brought forward HB09-1034, which concerns the option of a regional transportation authority, after receiving voter approval, to impose a property tax. Representative Liston asked the Board for support of this bill and the Board requested Mr. Sonnenburg go to the Assembly to aide his efforts. However, HB09-1034 which is not part of the RTA statute has a sunset provision on January 1, 2019 and Representative Liston wants to bring forward another bill, HB17-1018, in the 2017 session to extend the law’s sunset provision ten more years. The Board authorized Mr. Sonnenburg to represent the Board in supporting Representative Liston’s bill. 11. Executive Session (removed from the agenda) 12. Consider Actions Related on Ongoing Litigation in Case #2015CV33347 There was no update on this item. 13. PPRTA Member Announcement Mr. Jim Godfrey thanked Mr. Corey Farkas for providing updates on 2C activities to the PPRTA CAC. 14. Adjournment Director Bennett adjourned the public meeting at 2:19 p.m.

Present

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Attendees – January 11, 2017 Name Agency/Affiliation Director Stan VanderWerf El Paso County Director Longinos Gonzalez El Paso County Director Mark Waller El Paso County Director Nicole Nicoletta City of Manitou Springs Director Jay Rohrer City of Manitou Springs (Alternate) City of Colorado Springs Director Merv Bennett, Vice Chair Director Larry Bagley City of Colorado Springs Director Bill Murray City of Colorado Springs Director Don Knight City of Colorado Springs (Alternate) Director Keith King City of Colorado Springs (Alternate) Director Tyler Stevens Town of Green Mountain Falls Director David Cook Town of Green Mountain Falls (Alternate) Director Dennis Carpenter Town of Ramah Director Turner Smith Town of Ramah (Alternate) Mr. Rick Sonnenburg PPRTA Program/Contracts Manager Ms. Beverly Majewski PPRTA Financial Manager Ms. Jennifer Ivey PPRTA Staff of Member Governments and Citizens

Pikes Peak Rural Transportation Authority Board of Directors Minutes of January 11, 2017 Meeting