Nov 21, 2014 - services, to efforts to resolve the pressing global problems of human survival, ... in Japan, undertaken
LOCAL RECRUITMENT – TOKYO, JAPAN VACANCY ANNOUNCEMENT
PROGRAMME AND ADMINISTRATIVE SERVICES OFFICER (NO-A) Organizational Unit
: United Nations University – Institute for the Advanced Study of Sustainability (UNU-IAS)
Reference Number
: 2014/UNU/IAS/FTA/PASO/66
Applications to
: By Post: UNU-IAS Director United Nations University, Headquarters 53-70, Jingumae 5-chome, Shibuya-ku Tokyo 150-8925, Japan. By Fax: +81 3 3499-2828 By Email:
[email protected] (All applications/nominations will be acknowledged. Only short-listed candidates will be contacted.)
Closing Date
: 21 November 2014
United Nations University Objectives: The UNU is the academic arm of the United Nations system. Its mission is to contribute through collaborative research and postgraduate education, dissemination of knowledge and advisory services, to efforts to resolve the pressing global problems of human survival, development and welfare that are the concern of the United Nations, its Peoples and Member States. The University functions as a think tank for the United Nations system and for UN Member States providing knowledge-based policy advice. For more information, please visit http://unu.edu United Nations University Institute for the Advanced Study of Sustainability (UNU-IAS) UNU-IAS is a new UNU institute, created in January 2014 through the consolidation of the former UNU Institute of Advanced Studies, Yokohama, and the UNU Institute for Sustainability and Peace (UNU-ISP), Tokyo. It is based at UNU Headquarters in Tokyo. The mission of UNU-IAS is to serve the international community through policy relevant research and capacity development focused on sustainability, including its social, economic and environmental dimensions. UNU-IAS builds on a strong tradition of UNU research and capacity development in Japan, undertaken in collaboration with a global network of professionals and scholars, particularly in Africa and Asia. For more information please visit http://ias.unu.edu Page 1 of 3
Responsibilities: Under the guidance and direct supervision of the Director of UNU-IAS, the successful incumbent with carry out the following functions:
Assist the Director to formulate procedures on all administrative management, financial and human resources planning matters. Have operational responsibility in terms of planning, organizing, supervising and managing the functioning of administrative services/logistic support related to finance, budget, human resources, procurement, travel and inventories. Ensure compliance with UN Staff and Financial Regulations and Rules, UNU procedures and the policies of UNU-IAS. Supervise the monitoring of agreements with contractors and donors; oversee donor contributions, including liaison with governments and agencies, other UN agencies, etc. Provide day-to-day office management involving administrative and executive decisions. Serve as a member of UNU-IAS internship committee, local contracts committee, the IT task force and personnel review committee. Serve as a focal point for UNU-IAS asset management. Support all activities related to UNU-IAS personnel recruitment including advertisement, interviews and reporting. Approve payments and obligations as designated by the Director. Manage administrative functions related to promotion and implementation of UNU-IAS’s research, education and training and fund-raising. Prepare reports, minutes, communications and other documents required by the Director. Supervise a number of local staff performing administrative and programme-support tasks. Coordinate the Institute’s biennium programme and budget planning and preparation. Serve as focal point for UN External Audit for UNU-IAS Programme and Budget related matters. Any other duties as may be assigned or required.
Requirements and Qualifications:
Advanced university degree in economics, business administration or related field of study with at least five years of work experience in financial, human resources and programme management, preferably in an international environment. Applicants with a Bachelor’s degree with at least seven years of similar experience will also be considered. Familiarity with the United Nations system and with administrative aspects of research management and working experience in an academic institution would be highly desirable. Strong IT skills; experience in using ERP systems like PeopleSoft system would be advantageous. Excellent organizational, supervisory and planning skills. Ability to establish work priorities and deliver within tight deadlines and handle multiple concurrent activities. Ability to work with minimal supervision and with a high level of resilience. Must be fluent in both oral and written English and Japanese languages with excellent drafting skills. Good team player with strong interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
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Remuneration: Remuneration will be commensurate with the qualifications and experience of the successful candidate and will be within the salary scale of NO-A level of the National Professional Officer salary scale for Japan (duty station) in the UN Common System salary scale, plus benefits. For more information, please visit www.un.org/Depts/OHRM/salaries_allowances/salaries/japan.htm Duration of Contract: This is a full-time position. Initial appointment will be a fixed-term appointment of two (2) years with the possibility of renewal on a rolling fixed-term appointment basis, subject to requirements and excellent work performance. The mandatory age of retirement for United Nations staff is 65 years old. Staff members of the United Nations University are international civil servants subject to the authority of the Rector and may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. This is a locally recruited post. National Professional Officers must be of Japanese nationality where UNU-IAS is located. Suitably qualified women applicants are particularly encouraged to apply. Starting Date: February 2015
Application Procedure: Interested applicants should submit their applications, preferably by email (to
[email protected]) and must include the following:
a cover letter setting out: (1) what are your motivations for applying for the post and (2) how your qualifications and experience match the requirements of the position; a completed and signed UNU Personal History (P.11) downloadable from United Nations University website at http://unu.edu/about/hr. Please avoid using similar forms provided by other United Nations organizations; a curriculum vitae; full contact information for three referees; and an indication of the reference number of the vacancy announcement (2014/UNU/IAS/FTA/PASO/66).
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