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RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT PT. TUVNORD Indonesia System Certification Management Has assessed
PT. SALIM IVOMAS PRATAMA Sungai Dua Factory and its supply bases for Compliance to RSPO Principles and Criteria for Sustainable Palm Oil Production
Date of assessment: November 18-23, 2013 Report Number: P&C-K-133
Head office System Certification Management Perkantoran Hijau Arkadia Tower F, 7th Fl Suite 706 Jl. Let. Jend. TB Simatupang Kav. 88 Jakarta 12520 - Indonesia Tel : +6221 7883 Fax : +6221 7883 7336
Laboratory Division Branch office Jl. Jababeka XVII E Blok U No. 27BGraha Pangeran 7-H1 Fl Kawasan Industri Jababeka I CikarangJl. Jend. A Yani 286 Bekasi 17530 - Indonesia Surabaya 60234 - Indonesia Tel : +6231 8292602 Fax : +6231 8292723
President Director: Mr. Robert Napitupulu Email:
[email protected] Website : www.tuev-nord.de
CONTENTS 1.
Scope of the Certification Assessment.
3
1.1
National Interpretation used for the assessment
3
1.2
Assessment type. (mill, plantation and mill, plantation only etc. etc)
3
1.3
Location map
3
1.4
1.3.1 Location map of PT Salim Ivomas Pratama
3
1.3.2. Map of Estate‟s Land Tittle
4
1.3.3. Map of Estate‟s Block
5
Description of mill and its supply base
6
1.4.1 Description of mill
6
1.4.2 Description of the supply bases
6
1.5
Date of planting and cycle 1.5.1 Date of planting and replanting
7
1.5.2 Time bound plan for other management units and justifications.
7
1.6
Other certifications held
9
1.7
Organizational information/contact person
9
1.8
Tonnages certified
9
2.
Assessment Process
2.1
Assessment methodology (program, site visits)
10
2.2
Date of next surveillance visit
13
2.3
Lead assessor/assessment team
13
2.4
Certification body
15
2.5
Outline of how stakeholder consultation was managed
15
3.
Assessment Findings
3.1
Lead auditor‟s summary and recommendation for certification
18
3.2
Summary of findings and noteworthy positive components
28
3.3
Issues raised on public consultation meeting
30
4. Certified organization‟s acknowledgement of internal responsibility Attachment A: List of Abbreviations Attachment B: Draft of Certificate Attachment C: Module E- Mass Balance Supply Chain
1. SCOPE OF THE CERTIFICATION ASSESSMENT. 1.1 National Interpretation used The management of the palm oil mill and associated suppliers of FFB were assessed for compliance against the Indonesian National Interpretation of RSPO Principles and Criteria (RSPO INA-NIWG) version May 2008 and the RSPO Principles and Criteria April 2013 1.2 Assessment type The assessment of this report regard to the mill and plantations, i.e Sungai Dua Factory and Sungai Dua Estate Balam Estate and owned by PT. SALIM IVOMAS PRATAMA (herein after refer to SIMP). The other supply base for the mill is Sungai Rumbia 1 Estate, owned by PT Gunung Mas Raya (GMR). Both of PT. SIMP and PT. GMR are under the Indoagri. Location of them are mentioned below. 1.3 Location and GPS coordinate Name of Mill and Plantation
Location Balai Jaya Kota Village, Bagan Sinembah Subdistrict, Rokan Hilir District, Riau Province of Indonesia.
E: 100°35'27.85" N: 01°45'05"
Sungai Dua Estate (SDE)
Balai Jaya Kota Village, Bagan Sinembah Subdistrict, Rokan Hilir District, Riau Province of Indonesia.
E: 100°34'31.12" N: 01°44'47.31"
Sei Rumbia 1 Estate (SRE1)
Balai Jaya Kota Village, Bagan Sinembah Subdistrict, Rokan Hilir District, Riau Province of Indonesia.
E: 100°38'25.90" N: 01°48'55.80"
Balam Estate (BLE)
Balam Sempurna Village, Bagan Sinembah Subdistrict, Rokan Hilir District, Riau Province of Indonesia..
E: 100°39'57.85" N: 01°48'37.51"
Sungai Dua Factory (SDF)
Figure 1.1 Location of PT SIMP and PT GMR, Riau Province of Indonesia
GPS Coordinate
1.3.2.a Map of Land Use Tittle (Hak Guna Usaha) Sungai Sungai Dua & Balam Estate
1.3.2.b Map of Land Use Tittle (Hak Guna Usaha) Sungai Rumbia 1 & Sungai Rumbia 2 Estate
1.3.3 Map of Plantation Block
Figure 1.2 Map of Plantation Block of Sungai Dua Estate
Figure 1.3 Map of Plantation Block of Balam Estate
Figure 1.4. Map of Plantation Block of Sungai Rumbia -1 (SRE-1)
1.4 Description of mill and its supply base 1.4.1 Description of mill Name of Plantation and Other
Location
GPS(1)
Balai Jaya Kota Village, Bagan Sinembah E: 100°35'27.85" Subdistrict, Rokan Hilir N: 01°45'05" District, Riau Province of Indonesia. (1) GPS coordinates were in front of mill office. Sungai Dua Factory
Mill Capacity (Ton/hr)
45
Total production (ton/year) 2011 (actual) CPO PK
39,616
10,041
2012 (actual) CPO PK
42,479
10,888
2013 (budgeted) CPO PK
40,773
10,451
1.4.2 Description of supply bases (fruit sources ) Name of Plantation
Location
GPS
(1)
Sungai Dua Estate (SDE)
Balai Jaya Kota Village, E: 100°34'31.12" N: 01°44'47.31" Bagan Sinembah Subdistrict, Rokan Hilir District, Riau Province of Sungai Rumbia 1 Indonesia. E: 100°38'25.90" Estate (SRE 1) N: 01°48'55.80"
Balam Estate (BLE)
Balam Sempurna Village, Bagan E: 100°39'57.85" Sinembah Subdistrict, N: 01°48'37.51" Rokan Hilir District, Riau Province of Indonesia. TOTAL
(1) GPS coordinates were in front of estate office. *) All FFB from SDE are processed by SDF **) FFB received from SRE1 ***) FFB received from BLE
Planted Ha Total FFB production (ton/year) (as per Octo ber 2013) 2011 2012 2013
4.369
Total FFB supplied to Sungai Dua Factory(ton/year) 2011
2012
2013
130,096
128,605
121,043 130,096 128,605
123,043*
4,722
101,649
102,537
103,528
46,593
44,662
43,949**
5,823
150,472
156,936
143,458
41,290
40,708
38,393***
15,687
382,217
388,078
368,029 217,978 213,975
205,385
1.5 Description of planting and replanting cycle 1.5.1 Areal Statement for Sungai Dua Estate and Sungai Rumbia 1 Estates as per October 2013 Planted area in each estate (Ha) Year of planting
SRE1
1984 1985 1986 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Total
SDE
1.366 364 65 127 184 294 220 245 122 149 208 331 334 52 223 62 23 4,369
BLE
99 2.051 1.761 464 394 680 36 5,485
Total Ha
1.558 1.716 655 195 699 139 49 75 138 403 122 74 5,823
99 2.051 1.761 1.568 3.546 1.413 260 1.506 323 343 295 383 561 122 149 282 331 334 52 223 62 23 15,687
1.5.1 Replanting program for Sungai Dua Estate, Sungai Rumbia 1 Estates, and Balam Estate Total Ha Year of Planting 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Total
2015 BLE
SDE 99 2.043 1.759
SRE1
454 393
34
1.355 375 65 127 184 294 220 244 119
5.458
149 214 331 379 52 223 411 32 4.774
676
2016 BLE
SDE 99 725 201 1.558 1.716 655 195 699 139 49 75 138 403 122 74
SRE1
BLE SDE
SRE1
482 76
BLE SDE
355 676
438 89
SRE1
394 63
2019
BLE SDE
637 296
SRE1
2020
2023
BLE SDE
SRE1
SDE
SRE1
BLE
SDE
SRE1
BLE
326 586
593 66
Year of Replanting Program 2018
2017
483 62
312 161
204 90 94 91 121 62
33
203 58
441 260
122 307
368 87
375 95
62 64
396 61 30
94 91 121 62
278
25 284
93 83 34 88
65 156 92 63
55
5.823
1.025
527
496
1.13
457
593
995
473
573
1.484
352
701
825
368
455
340
362
470
431 -
309
1.5.1.a Block Map of replanting program for Sungai Dua Estate
2020
2020 2019
2020
2018
2016 2017 2015
2016
1.5.1.b Block Map of replanting for Sungai Rumbia 1 Estate
1.5.1.c Block Map of replanting program for Balam Estate
1.5.3 Mill and Plantation facilities not included the RSPO Certification at this time: a. Mill not included during this RSPO Certification Annual Output Year (ton)
Name of Mill
Location
Balam Factory
Rokan Hilir - Riau
Mill Capacity (ton/hr)
Time bound timetable for certification
CPO
Kernel Oil
50.604
11.209
45
2013 2014 2014
Lubuk Raja Factory
Pelalawan - Riau
78.225
15.825
75
Napal Factory
Indragiri Hulu - Riau
19.867
4.773
30
b. Plantation not included during this RSPO Certification: Name of Plantation
Location
Area Summary (ha)
FFB Production (ton/year)
Time bound timetable for certification
Total
Planted
Kayangan Estate
Rokan Hilir - Riau
6.620
4.722
102.151
Certified in 2012
Kencana Estate
Rokan Hilir - Riau
4.338
5.104
73.000
Certified in 2012
Cibaliung Estate
Rokan Hilir - Riau
5.046
4.816
132.292
2013
Sungai Bangko Estate
Rokan Hilir - Riau
2.983
2.799
69.026
2013 2014
Lubuk Raja Estate
Pelalawan-Riau
7.137
6.824
129.729
Bukit Raja Estate
Pelalawan-Riau
5.337
5.101
118.607
2014
Napal Estate
Rokan Hulu-Riau
5.500
5.111
40.827
2014
1.6 Other certifications or awards held by the company Certification Name Proper Riau Province 2011 Indonesia Environment Week „09 Zero Accident (Days Work Without Lost Time Injury)
Certificate Number No. Kep:.02/Men/I/2005
Date of Certification June 3, 2011 May 31, 2009 January 3, 2005
Valid until July 2012. -
1.7 Organisational information contact person Company Name
PT SALIM IVOMAS PRATAMA
RSPO Member 1-10041-07-000-00 Principle Contact person: IB Mayun Business address: Sudirman Plaza Lt. 11 & 12, Jl Jendral Sudirman Kav. 76-78, Jakarta, Indonesia Group name if applicable: Salim Group Office telephone: 021-57958822 Mobile telephone: 0811759990 Fax: 021-57937504 e-mail: Web site:
[email protected] www.simp.co.id
1.8 Tonnages to be certified Name of Mill
Sungai Dua Factory
Name of Plantation
Sungai Dua Estate Sungai Rumbia 1 Estate Balam Estate
CPO PK
40,773 (ton) budgeted in 2013 10,451 (ton) budgeted in 2013
2. ASSESSMENT PROCESS 2.1 Assessment methodology (program, site visits) 2.1.1 General overview. The assessment was carried out refer to TUV NORD Indonesia Certification Procedure, PRSPOTNI-01, Rev.0, dated 01.06.2008.This procedure described the assessment process, which consist of three stages, such as audit preparation, pre audit, certification audit, and issuance of the certificate. Audit preparation included sending questionnaire relevant to the strandard equiement and review its, as well as review of client document's such as RSPO manual, procedures, and working instructions. This preparation was conducted on July 2013. Based on this document review the auditors were able to perform the audit schedule for pre audit. Pre audit was required to assess the client's readiness toward the certification audit. This includes review of management system documentation and implementation on site. Pre audit was performed August 26-29, 2013 Based on findings and recomendation from pre audit, auditor team will ask client to prepare correction and its evidences, and when it is confirmed the auditor will issue notification for certification audit to RSPO Executive Board to be published at RSPO website. The notification was published in the RSPO website on October 18,2013. Following the web notofication, the certification audit was conducted on November 18-23, 2013. This certification is applicable for Sungai Dua Factory (SDF) and three of its supply bases, i.e Sungai Dua Estate, Sungai Rumbia 1 Estate, and Balam Estate. Another certification for Balam Factory (BLF) was carried out by the other team in paralel. The team of Sungai Dua factory only audited Sungai Dua Estate and Sungai Rumbia 1 Estate, while the Balam Estate was audited by the other team.The auditor team carried out field and document assessments to verify the compliance for all the RSPO principles and criteria. Interview with managers and workers were conducted both for mill and plantations and all evidence was recorded accordingly.
2.1.2 Assessment Agenda Main assessment or certification audit was performed on March 6-8, 2012. The audit covered the Sungai Dua Factory (SDF), Sungai Dua Estate (SDE) and Sungai Rumbia I Estate (SRE1) as supply bases. For another supply base of Sungai Balam Estate (SBE) was audited by other team and reported as another single report. The schedule available as below. Client:
PT Salim Ivomas Pratama & PT Gunung Mas Raya (Salim Group)
Address:
Sudirman Plaza Lt. 11 & 12, Jl Jendral Sudirman Kav. 76-78, Jakarta
MR Name, Pos.:
Mr. IB Manyun
Number of Mills:
1
Standard:
RSPO P&C (Principles & Criteria) May 2008 & RSPO SCC for Mills ver. November 2011.
Type of audit:
Certification Audit Stage 2
Lead Auditor:
Anita Masduki (AM)
Number of estate(s): 2
Order No.
-
Audit date:
Business No. -
November 18 - 22, 2013 Suprijatno (SJ) as agronomi expert
Trainee/Expert: Auditor(s):
Dede Aditya (DE)
Tim Auditor
Mill Sungai Dua Factory
Date / Time1)
Site / Shift / Organizational Unit
18.11.2013
Day one: Travelling
16.00 - 17.00
Opening meeting
17:00
End of day one
19.11.2013
Day two
Rizal Bahtiar (RB) as social expert Estate Sungai Dua Estate (SDE) Sungai Rumbia Estate 1 (SRE I)
Auditor (Abbrev.)
All auditor team
P&C
RSPO team
AM, DE, RB
AM, DE, RB
Public Consultation
-
-
Sungai Dua Estate
12:00
Break
13.00 - 17.00
Estate Office
17:00
End of day two
20.11.2013
Day Three
Brief explanation from RSPO Team on General Information for RSPO Confirmation of audit schedule
Field Operations - Herbicide application programmes. - Harvesting sites and efficiency. Fertilising operations. SOP‟s. - Soil maps. Soil erosion. Land preparation. GIPM. First aiders and boxes. Ground cover. Field observations of all operations. Worker interviews. OSH. Sexual, religious, racial harassment.Pay and contracts. Child labour. First aid. Awareness. Road maintenance. Run off. POME and EFB application – site verification and records HCV’s. HCV Identification. Management plans. Environmen talImpact Assessments. Implementation. Riparian zones. Width. Current and future management. Non maint enance regimes. Local communities. Contributions made. Employment opportunities. So cial impacts. Complaints procedures. Water management. Water courses. Water monitoring Social Impact Assessments. New planting sites. Zero burn
-
08.00 - 12.00
Explanation
P 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, P 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11
Date / Time1)
Site / Shift / Organizational Unit
Auditor (Abbrev.)
P&C -
-
08.00-17.00
Sungai Rumbia I Estate
17.00
End of day three
21.11.2013
Day Four
Explanation
P 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, P 5.1, 5.2, 5.3, 5.4, 5.5, 5.6
-
P 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.11
-
P 4.1, 4.6. 4.8 P 5.3, 5.6 P 6.5, 6.7, 6.10
AM, DE, SJ
-
AM, DE
4.4, Mill 4.7, SOP‟s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Ma 5.4, ss balance. Diesel tanks. PPE. Fire extinguishers. F irst aiders and boxes. Fuel and water usage. 6.6, Workshops. 6.9, Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management. OSH Co mmitee. Training. Management structure. First aiders. Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PP E. Ventilation. Security. Waste Treatment Interviews with householders. Inspection of water di scharge points. Water improvement plans. Waste di sposal Energy Eficiency. Energy use and use of renewable energy.
08.00 - 17.00
Sungai Dua Factory
17.00
End of day four
22.11.2013
Day five
08.00-16.00
Audit Review
17.00
End of day 5
23.11.2013
Day Six
08.00
Closing Meeting
14.00
End of certification audit stage 2 and travelling to Jakarta
AM, DE, RB, SJ
All auditor
Field Operations - Herbicide application programmes. - Harvesting sites and efficiency. Fertilising operations. SOP‟s. - Soil maps. Soil erosion. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Field observations of all operations. Worker interviews. OSH. Sexual, religious, racial harassment.Pay and contracts. Child labour. First aid. Awareness. Road maintenance. Run off. POME and EFB application – site verification and records HCV’s. HCV Identification. Management plans. Environmen talImpact Assessments. Implementation. Riparian zones. Width. Current and future management. Non maint enance regimes. Local communities. Contributions made. Employment opportunities. So cial impacts. Complaints procedures. Water management. Water courses. Water monitoring Social Impact Assessments. New planting sites. Zero burn
RSPO team
2.2 Date of next surveillance visit The surveillance audit will be scheduled later on, at least nine (9) months up to one (1) year after the issuance of certificate. 2.3 Lead assessor/assessment team. 2.3.1 Lead assessor: Anita Masduki RSPO REQUIREMENT A minimum of post high school (post secondary school) training in either agriculture/forestry, environmental science or social sciences;
QUALIFICATION Chemical Engineer, Bandung Indonesia, passed 1987
Institute
of
Technology-
COMPLIANCE Yes
Diploma of Biological Treatment Management, Hiroshima University-Japan, 199-1992 Diploma of Environmental Management, Institute of Environmental Management and Assessment, LondonUnited Kingdom, 1999 Magister on Education, Ibnu Khaldun University,BogorIndonesia, 2007-2009
Doctoral Program on Education, Ibnu Khaldun University,Bogor-Indonesia, 2010-now Training in the practical application of the RSPO Lead Auditor Training by Wild Asia, April 11-15, 2011, Kuala RSPO criteria, and RSPO certification Lumpur, Malaysia systems; Training in the practical application of the RSPO Lead Auditor Training by Wild Asia, April 11-15, 2011, Kuala RSPO criteria, and RSPO certification Lumpur, Malaysia systems; Successfully completion of an ISO 9001, Certified Lead Auditor ISO9001:2000, by SGS International ISO 14001, OHSAS 18001 lead Certification Services, 2002, Jakarta-Indonesia assessors course; SA 8000 Certifiied Lead Auditor of Environmental Management System (ISO 14001:1996), by EARA -RIET - REDECON Jakarta
Yes
Yes
Yes
Certifiied Lead Auditor of Environmental Management System (ISO 14001:1996), by Institute of Environmental Management and Assessment, London- United Kingdom, 1999 Certified Lead Auditor of Ocupational Safety and Health Audit Scheme (OSHAS) 18001, by SGS-Jakarta 2002 Social Accountability (SA 8000) Course, Korean Productivity Consultant, 2004 At least 5 years professional experience in 1992-1995:; area of work relevant to the assessment Assessment the environmental impact for several industries of pulp (e.g., palm oil management; and paper , wood product , pharmacy, at Java, Sumatera, and agriculture/forestry; ecology; social Kalimantan 1996: science); Cleaner Production Division for GTZ-Germany and Environmental Impact Control Agency -Indonesia) and SwissContact; responsible for research and develop program to integrate cleaner production in the strategic planning of industrial development program, including identifying candidates for implementing cleaner production program in Indonesia. The project include of information dissemination, assist on pilot projects, develop guidance manual for cleaner production integration, develop cleaner production training workshops, deliver training for trainer, etc. This project based on social services provided by GTZGermany and Environmental Impact Control Agency of Indonesia as an Awareness for Indonesian Cleaner Production Program. 1997- 1998: Global Climate Division of State Ministry of Environment, Jakarta and World Bank - Washington; responsible for preparing Investment Project Proposal for Ozone Depleting Substances Phaseout in Indonesia to be granted by Montreal Protocol Multilateral Fund through World Bank. This project focused on research in identifying industries as candidates for investment project. The project covered dissemination of information, assist on pilot projects, develop guidance manual for cleaner production integration, develop investment project proposal, delivered training, workshops for trainer, public training, etc. 1998-2011 Audit and consultancy experiences for more than 80 companies for ISO 9001, ISO 14001, OHSAS 18001, SA 8000, since 1996 up to 2011 in wide range of audit scope, such as plantations, oil and gas, pulp and paper, electronic manufacturing, school and university, contractors, etc
Yes
RSPO REQUIREMENT QUALIFICATION Practical assessmenting against the RSPO Having experiences >15 days assessment in RSPO assessment criteria or similar sustainability standards, (Jan 2011 – Oct 2013). See experiences below with a minimum of 15 days assessment Experience
1.
RSPO PNC Auditor for Main Audit of Mill and Estates London Sumatera Musi Banyuasin, Palembang-Indonesia, Feb. 21-25, 2011 (5 days) 2. RSPO PNC Auditor for Pre Audit-1 of Salim Ivomas PRATAMA Mill and Estate, Riau-Indonesia, April 25-28, 2011 (4 days) RSPO Supply Chain Lead Auditor for Main Audit of Wilmar Group, 2 mills and 2 refineries, Sumatera and Kalimantan-Indonesia, May 23-25,June 13-17, 2011 (7 days) 3. RSPO PNC Auditor for Main Audit of Mill and Estates London Sumatera, Site North Sumatera-Indonesia, June 20-28, 2011 (9 days) 4. RSPO PNC Auditor for Tapian Nadenggan-SMART Group, July 4-8, 2011 (5 days) 5. RSPO PNC Lead Auditor for Pre Audit of PT SIMP Agri Binanga Mill and Estates, Site SALIM IVOMAS PRATAMA & Tungkal Ulu, North Sumatera -Indonesia, Juli 18-20, 2011 (3 days) 6. RSPO PNC Lead Audit for Main Audit of Inti Indosawit Plasma Estates, Site SALIM IVOMAS PRATAMA and Tungkal Ulu-Indonesia, Sep 12-14, 2011 (3 days) 7. RSPO PNC Lead Auditor for Pre Audit -2 of Salim Ivomas PRATAMA Mill and Estates, Riau-Indonesia, September 2630, 2011 (5 days) 8. RSPO PNC Lead Auditor for Main Audit of PT SALIM IVOMAS PRATAMA Mill and Estates, Site SALIM IVOMAS PRATAMA & Tungkal Ulu, North Sumatera -Indonesia, October 11-14, 2011 (4 days) 9. RSPO Supply Chain Lead Auditor for Main Audit of Dr. Oetker Foods Industry, Oerlinghosen-Germany, November 7-11, 2011 (5 days) 10. RSPO PNC Lead Auditor for Pre Audit of Austindo Nusantara Jaya Agri Mill and Estates, Site Binanga, North Sumatera Indonesia, November 28-December 2, 2011 (5 days) 11. RSPO PNC Lead Auditor for Main Audit of Salim Ivomas PRATAMA Mill and Estates, Riau-Indonesia, December 19-23, 2011 (5 days) 12. RSPO PNC Lead Auditor for Pre Audit of UPOIC Thailand, Feb 8-9, 2012 (2 days) 13. RSPO PNC Lead Auditor for Pre Audit of Perkebunan Nusantara !V Mill and Estates, North Sumatera -Indonesia, Feb. 20- 24, 2012 (5 days) 14. RSPO PNC Lead Auditor for Main Audit of Austindo Nusantara Jaya Agri Mill and Estates, Site Binanga, North Sumatera Indonesia, March 5-9, 2012 (5 days) 15. RSPO Supply Chain Lead Auditor for pre audit of Lam Soon Thailand, March 13-15, 2012 (5 days) 16. RSPO Supply Chain Lead Auditor for Main Audit of Lam Soon Thailand, April 29-May 5, 2012 (6days) 17. RSPO PNC Lead Auditor for Surveillance Audit of PT Sahabat Mewah Makmur, North Sumatera -Indonesia, August 2012 (5 days) 18. RSPO PNC Lead Auditor for Main Audit of 3 mills of PT Perkebunan Nusantara 4, North Sumatera -Indonesia, September, 2012 (15 days) 19. RSPO PNC Lead Auditor for Surveillance Audit of PT Aek Tarum Sampoerna Agro, South Sumatera -Indonesia, March t 2013 (5 days) 20. RSPO PNC Lead Auditor for Surveillance Audit for Austindo Nusantara Jaya Agri Mill and Estates, Site Binanga, North Sumatera -Indonesia, September 2-6, 2013 (5 days)
COMPLIANCE Yes
Yes
2.3.2 Assessment team. RSPO REQUIREMENT
ASSESSOR
Fluent in main local languagesand Rizal (RZ), English. Suprijatno (SJ) Dede Aditya (DE) Field working experience in the palm Suprijatno (SJ) oil sector, or a demonstrable equivalent. Good agricultural practices(GAP), Suprijatno (SJ) integrated pest management (IPM), pesticide and fertilizer use.
Dede Aditya (DE)
QUALIFICATIONS
Compliance
Citizen of Indonesia, fluent in English
Yes
More than 10 years working experience as consultant in palm oil plantation
Yes
Doctorate in Plantation Ecology with considerable experience in several areas of oil palm plantation activities, such as expert auditor in RSPO Implementation, ISO 14000, feasibility studies, and has carried out research in Plantation Best Management Practices More than 10 years working experience in oil palm plantation which includes GAP, IPM,pesticide and fertilizer use
Yes
Health and Safety assessment on the farm and in processing facilities. (For example OHSAS 18001 or occupational. Health and safety assurance system). Workers welfare issues and social assessment experience. (For example with SA8000 or related social or ethical accountability codes).
Anita Masduki (AM)
More than 5 years of auditing experience in OHSAS for plantations, contractors, power plant, etc
Yes
Anita Masduki (AM)
Yes
Environmental and ecological assessmenting. (For example experience with organic agriculture, ISO 14001 or environmental management systems).
Anita Masduki (AM)
Having experience in SA 8000 assessment in 2 (two) companies ini Indonesia, in 2009 Having experience in CSR project as assessor for oil palm company over the past 3 years. More than 15 years for preparing the environmental impact assessment and ISO 14001. Preparing ISO 14001 for plantations, contractors, power plant, etc More than 15 years for preparing the environmental impact assessment and forestry assessment Having experience in CSR project as assessor for oil palm company over the past 3 years.
Yes
Rizal (RZ),
Dede Aditya (DE)
Economic issues
Rizal (RZ)
Yes
Yes
Yes
2.4 Certification Body PT. TÜV NORD Indonesia is a subsidiary of the German TÜV NORD Group. Our company is a market leader in Indonesia for inspection, testing and certification services. Through more than 800 clients, we offer not just a high added value service but also the trust and confidence embedded in our issued certificates / reports. We satisfy not only our direct customers but also other stakeholders, like regulators and interested society including NGOs, through our competent auditors, inspectors and analysts. PT. TÜV NORD Indonesia, through its HQ in Germany, is a member of International Accreditation Forum (IAF) and accredited by DAR-German and locally by the Indonesian Accreditation Committee (KAN). Services provided by the Strategic Business Unit Systems Certifications are: Food Safety Management System ISO 22000, Information Security Management System ISO 27001, Social Accountability SA 8000, Food Hygiene HACCP, Medical Device Directive MDD, ISO 13485, Occupational Health and Safety OHSAS 18001, Product Certification: GS-Mark, CE-Mark, SNI Mark, Inspection for ISPS Code, Clean Development Mechanism (CDM) Validation & Verification, British Retail Consortium, BRC Issue 5. 2.5 Outline of how stakeholder consultation was managed 2.5.1 Summary. As part of document review, auditor team has reviewed list of local stakeholders provided by PT SALIM IVOMAS PRATAMA. The company has identified all relevant stakeholders and they were invited in the stakeholders meeting which was scheduled regularly once in a year, according to Prosedur Komunikasi, Partisipasi, dan Konsultasi Communication Procedure (SOP SIMP-PROS-04, 02.01.012 The meeting was held on October 19, 2013 and the topic about socialization of sustainable palm oil to stakeholders PT. SALIM IVOMAS PRATAMA. The meeting was aimed to explain the RSPO program. PT. SALIM IVOMAS PRATAMA want to make palm oil plantations in the internationally
recognized, especially by local people, and explains the background of the RSPO, the development of oil palm plantations in Indonesia, positive and negative impacts of oil palm development, mission and vision RSPO and the impact of RSPO P & C to community. Another meeting was about HCV held on November 2011, which explained about Public Consultation and Socialization of High Conservation Value to Stakeholders. It was expected that all stakeholders could have good understanding about HCV. Auditor has verified that the minute of these meeting are available and found all of them are properly maintained Based on list of stakeholder and the stakeholder's minute of meeting above, auditor team asked company to organize the public consultation meeting, which was scheduled on November 19, 2013 at SIMP‟s auditorium. All stakeholders were sent a letter which included the agenda of the meeting. They were invited to make any comments on several issues related to them, such as: Information about RSPO to the public and stakeholders Company approach to community development. Environmental protection and biodiversity conservation. Opportunities for employment. Provision of housing, sanitation, amenities and educational support. Participation in decision making. If there any complaints and grievance, land conflict Any other issue, both positive and negative that relevance to the assessment. There were 35 persons attended the public consultation meeting from various institution listed in stakeholder list and discussed the above matters.They were freely to express their opinions and sugestions without the presence of the company. Minute of meeting of the public consultation was mention in part 3.3 2.5.2 List of stakeholders contacted Public consultation meeting was held at Auditorium Sungai Dua Estate, and below were the stakeholder list and the attenders of public consultation meeting. - List of stakeholder Statutory Bodies
Contact Name
Phone Number
Address
PROVINSI RIAU Gubernur Sekda
H.M. Rusli Zainal, SE Drs. H. Wan Syamsir Yus
0761-33684 0761-33749 / 40302
Jl. Jend. Sudirman Jl. Jend. Sudirman No. 460
Kepala DPRD Kadis Perkebunan Kadis Kehutanan Kepala BLH Kadis Depnakertrans
Drs. H.M Djohar Firdaus, MSi M. Yafiz Ir. Fadrizal Labay, MP H.R. Lukman Mat, S.Sos
0761-857161 0761-23815 / 47153 0761-21630 / 31631 0761-45948 / 34148 0761-21733
Jl. Jend. Sudirman Jl. Cut Nyak Dien No. 6 Jl. Jend. Sudirman No.468 Jl. Thamrin No. 93 Jl. Pepaya No. 57 - 59
Kejaksaan Tinggi
Teuku Sofyan Oebit, SH, MH
Danrem
Kolonel Inf Zaedun, S.Sos
Jl. Mayor Ali Rasyid No. 1
Kapolda
Brigjen Pol Suedi Husein
Jl. Jend. Sudirman
KABUPATEN ROKAN HILIR Bupati
H. Annas Maamun
Kepala DPRD
Nasruddin
Sekda Kadis Perkebunan
Telp. (0767) 24287, 21011. Jl. Merdeka No. 58, Bagan Fax. (0767) 21801 Siapi-api - Riau. 0767-24567 Telp. (0767) 24287, 21011. Jl. Merdeka No. 58, Bagan Fax. (0767) 21801 Siapi-api - Riau.
Bakhtiar, ST
Kadis Kehutanan Kadis Bapedal
Drs. H. Surya Arfan, MSi
0767-24928
Jalan Lintas Bagansiapiapi Batu 6 Bagan Punak
Kadis Pendapatan Drs. H. Wan Achmad Syaiful, MSi 0767-22061 Daerah Kadis Depnakertrans
Jalan Lintas Bagansiapiapi Batu 6 Bagan Punak
Dandim
Letkol Inf Sonny Aprianto, SE
Jl. Sultan Syarif Qasim
Kapolres
AKBP Bambang Sudarmaji
0813-19051888
Ujung Tanjung
Email
-
Attendance list of stakeholder meeting
2.5.3 Information on stakeholder meeting Stakeolder meeting was held on 19.10 2013, and agenda of stakeholder meeting was about Information of Sustanable Palm Oil Sustanable Palm Oil Policy of PT SIMP & Subs Working Program implementation of Sustanable Palm Oil Policy of PT SIMP & Subs Stakeholders were informed about the RSPO and its benefit for them. The SIMP management has communicated the conflict settlement procedures to stakeholders and so far there was no complaint from stakeholders during company's operations. The stakeholder requested for some help and financial support to renovate school buildings and other infrastructure. There was no dispute on land issue. SIMP management maintained and consistently monitored the environmental impact and so far there was no significant impact on environment to stakeholders' living areas. So far, they have no complaint about the company's operations. They always invited by the company to discuss general programs for the local community in respect of freee medical services, donations for some villages for road maintenance, school renovation, preschool yard, playing fields for children and public, etc. 3.1 Lead auditor‟s summary and recommendation for certification The assessment team conducted a thorough assessment of all the principles, criteria and indicators. Evidence was sought for conformity with the RSPO NI of both systems and their implementation. The findings column reflects the findings in accordance with each criteria and indicator and the comments column includes some of the evidence found. (The full and complete checklist contains some confidential information and is an extensive document used for peer review and by the certification decision panel and certifier). Where non conformity was found, a summary of the non-conformity is included. AUDIT RESULT
COMPLIANCE
Criterion 1.1 Provide adequate information to other stakeholders on environmental social and legal issues relevant with RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision-making Yes SIMP has prepared a system on how to provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO, through procedure SOP 04, Prosedur Komunikasi, Partisipasi dan Konsultasi (Communication, Participation, and Consultation Procedure) Rev 01 dated on 02.01.2012. Auditor team assessed the implementation of this procedure and found that all information received from related parties and its responses was performed in “Log book Permintaan dan Tanggapan atas Permintaan Informasi” (Request and Responses Log Book). The book contain information of date, name, organization, information requested, action taken to request , person in charge, follow up, and other references i.e. letter. Auditor take a sample of record between Aug-October 2013 and found that most of request was about asking for assistances of infrastucture such as road repairing, school renovation, and other social event financing. This log book and other references as records were maintained for at least two years as stated in “Formulir Daftar Induk Rekaman (FORM/PROS-32/01)". Records were maintained under procedure SOP 05 Pengendalian Rekaman, Revisi 01, 2 JanuarI 2012 (Procedure of Record Control) and according to this procedure all records are maintained for at least five years. Criterion 1.2 Management documents are publicly available, except where these are prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes PT Salim Ivomas Pratama has a policy of no objection for documents to be made publicly available, such as legal, social and environmental documents. Only documents which contain confidential and sensitive information are not publicly available and this has been verified by the auditor team. Mechanism of handling public request for documents is also mentioned in the same procedure as above in SOP 04, Prosedur Komunikasi, Partisipasi dan Konsultasi (Communication, Participation, and Consultation Procedure) Rev 01 dated on 02.01.2012. Auditor team has verified that these documents were available for public viewing upon request, such as: SOP 04, Prosedur Komunikasi, Partisipasi dan Konsultasi (Communication, Participation, and Consultation Procedure) SOP No : CR-AGR -102-GRL. 06.11-1:Prosedur Pembebasan / Ganti Rugi Lahan (Land Release Procedure) SOP No : CR-AGR -103-HGU. 06.11-1: Prosedur Perizinan Dalam Rangka Mendapatkan HGU (Hak Guna Usaha) (Procedure of How to Get Land Tittle Permit) SOP Agronomi No : CR-AGR -104-PKE. 06.11-1 Tentang Prosedur Penanganan Konflik Eksternal Perusahaan, Procedure for Handling of External Conflict and Dispute. AMDAL (environmental impact assessment ) Laporan Pemantauan RKL/RPL (Environmental Management and Monitoring Reports). Dokumen Izin Lokasi (Site Permit documents) Dokumen Hak Guna Usaha/HGU (Land Use Title, Land titles/user rights documents) Plantation Operation Permit (Izin Usaha Perkebunan). Identifikasi HCV (HCV identification), License to use water, (underground water use permit), The Health and Safety Manual and Program. Current and past FFB prices Compensation claims mechanism procedure
Yes
Criterion 2.1 There is compliance with all applicable local, national and ratified international laws and regulations Yes The organization has mechanism on how to comply with all applicable laws and regulations through procedure SOP SMLK3 Prosedur 02 Identifikasi & Evaluasi Kepatuhan Penerapan Peraturan Perundangan & Persyaratan Lainnya. Revisi 01 Tanggal 2 Januari 2012 (Procedure of Identification dan Evaluation of Legal Requirement). Implementation of this procedure was followed up by providing Daftar Identifikasi Dan Evaluasi Peraturan Dan Perundang-Undangan (List Of Regulations And Legal Requirements) for 2013. This list of law and regulation including Land Titles, Environmental, Forestry, Water and Air Pollution prevention, Safety, Labor Wage, Waste Management, and relevant permits which are applicable to mill and plantation operations. The procedure is under the Sustainable Department. Head of department regularly monitor the regulation compliance in order to ensure that they can and will comply with applicable law and regulation. He is also responsible to check whether the new or revised laws and regulations are followed and update the list of regulation compliance. Auditor team has assessed that company has complied to all applicable laws and regulations. Criterion 2.2 The right to use the land can be demonstrated and is not legitimately contested by local communities with demonstrable rights PT Salim Ivomas Pratama has developed procedures to assure the right to use land (Land Titles Use) and to resolve conflict through procedure (SOP) such as: - CR-AGR -102-GRL. 06.11-1, Prosedur Pembebasan / Ganti Rugi Lahan, - CR-AGR -103-HGU. 06.11-1, Prosedur Perizinan Dalam Rangka Mendapatkan Hgu (Hak Guna Usaha) (Procedure How To Get Land Use Title), - CR-AGR -104-PKE. 06.11-1 Tentang Prosedur Penanganan Konflik Eksternal Perusahaan. The company has a list of documents showing ownership or lease of the land in accordance with relevant laws c alled Ijin Lokasi (Location Permit) and Hak Guna Usaha/HGU (Land Use Title). These documents for all estates of Sungai Dua Estate, Sungai Rumbia Estate, and Balam Estate were recorded in file Perijinan PT. Salim Ivom as Pratama,. Below are the list of Ijin Lokasi (Location Permit) and HGU for Sungai Dua Estate: ID No.
Ijin Lokasi (Location Permit) Date
No.KPTS.543/X/1986 No.13-VI/IL/PGT/1997 23-401/PGT/IL/X/1997
08.10.1986 26.06.1997 17.10.1997
Hak Guna Usaha/HGU (Land Use Tittle) Ha Valid until
Ha
ID No.
45,870 2,348 10,073
No. 02/1990 No. 04/1999 No. 02/2001
9,688.2 1,884 10,073
Ijin Tempat Usaha ( Commercial Permit) No. 503/KPT/SITU/2009/03 Ijin Gangguan (Disturbance Permit) HO 660/KPT/2009/08 Other permit for crane operator, tractor loader, forklift are avaialble and still valid
31.12.2023 29.07.2034 18.01.2036
Location Dua Estate, Balam Estate Sungai Rumbia Estate Sungai Dua Factory
Boundary stones were encountered along the legal boundaries of all the estates. The auditor observed that most of them were properly maintained. List and photograph of boundary stones were available. The legal status of boundary stones was approved by Badan Pertanahan Nasional (National Land Agency). Monitoring and maintenance of legal boundaries were instructed through Internal Memo from Vice President of Research, dated 23-27 Mei 2013 which reported the monitoring report of legal boundaries. Result of monitoring at Sungai Dua Estate, at coordinate 1o47'48" N-100o38‟30”, dated April 15,2013 for 29 boundary stones was available. PT Salim Ivomas Pratama has mechanism for the resolution of conflicts and disputes through SOP Agronomi No : CR-AGR -104-PKE. 06.11-1 Tentang Prosedur Penanganan Konflik Eksternal Perusahaan (Procedure for Handling of External Conflict and Dispute). This procedure mentioned that if the problem cannot be resolved by negotiation, the company will take legal action involving related institutions. So far no public dispute happened during the company operation. Criterion 2.3 Use of land for oil palm does not diminish the legal rights or customary rights of other users, without their free, prior and informed consent. Yes There were no findings which indicated the existence of customary rights in all estates. Criterion 3.1 There is an implemented management plan that aims to achieve long term economic and financial viability The company is committed to economic and financial sustainability with annual plan as outlined in the Annual Budget Plan. The plan include production forecast, operating and production costs both for estates and mill, based on yearly financial projections. For mill budget, it includes FFB received and processed, CPO and PKO production details, crop yield projections and income. Price of FFB was based on Peraturan Menteri Pertanian 17 tahun 2010 tentang Pedoman Pembelian TBS Kelapa Sawit Produksi Pekebunan, Decree of Ministry of Agriculture on Pricing Guidelines of Buying FFB for Palm Oil Plantation. There is no documented working plan of the company for a minimum of 3 years period available yet. The management plant for all three estates, SDE, BLE, and SRE1 and its mill, SDF only available for one year base. For this reason, auditor team issued the non conformity. The company has made the corrective action and has prepared an implemented management plan that aims to achieve long-term economic and financial viability for period 2014~2018 (5 year), which contain: - Attention to quality of planting materials - Crop projection or FFB yield trends - Mill extraction rates or OER trends - Cost of Production orcost per ton of CPO trends - Forecast prices - Financial indicators - FFB trends in 5-year - Re-planting program, projected for a minimum of 5 years
No NC # 1 of 2
Criterion 4.1 Operating Procedures are appropriately documented and consistently implemented and monitored PT Salim Ivomas Pratama has prepared the operating procedures both for mill and estates activities which are documented in the Daftar Isi SOP Agronomy (List of Agronomy‟s SOP) for estates operations and Daftar Isi SOP Engineering (List of Engineering‟s SOP) for mill operations. There are 31 agronomy‟s and mill‟s SOPs and of June 2011 edition, such as: Procedure No AGR-101-SKL.06.11-1 AGR-102-GRL.06.11-1 AGR-103-HGU.06.11-1 AGR-104-PKE.06.11-1 AGR-105-BBT.06.11-1 AGR-106-NEW.06.11-1 AGR-107-PKC.06.11-1 AGR-108-TSW.06.11-1 AGR-201-SIP.06.11-1 AGR-202-GLML.06.11-1 AGR-203-PHP.06.11-1 AGR-204-BHT.06.11-1 AGR-205-PST.06.11-1 AGR-206-PPK.06.11-1 AGR-207-JJK.06.11-1 AGR-208-EFL.06.11-1 AGR-209-TPK.06.11-1 AGR-301-PJJ.06.11-1 AGR-401-TBS.06.11-1 AGR-402-TRP.06.11-1 AGR-403-TRA.06.11-1 AGR-501-TRK.06.11-1 AGR-601-PAM.06.11-1 AGR-701-KTA.06.11-1 AGR-702-PLG.06.11-1 AGR-703-NKT.06.11-1 AGR-704-LB3-06.11-1 AGR-705PLK.06.11-1 AGR-706-LBD.06.11-1 AGR-707-KBR.06.11-1 AGR-708-CSR.06.11-1
Yes
Procedure Name Prosedur Survey Kesesuaian Lahan Prosedur Pembebasan /Ganti rugi lahan Prosedur Perizinan Dalam rangka Mendapatkan Hak HGU Prosedur Penanganan Konflik Eksternal Prosedur Pembibitan Prosedur Land Clearing dan Persiapan lahan Pra tanam Prosedur Penanaman kacangan Prosedur Penanaman Kelapa sawit Prosedur sensus dan identifikasi Pokok Prosedur Pengendalian Gulma Prosedur Pengendalian Hama dan Penyakit Prosedur Pengelolaan Burung Hantu Prosedur Penanganan dan Pengelolaan Pestisida Prosedur Pemupukan An Organik Prosedur Aplikasi Janjang Kosong Prsedur Aplikasi Effluent Prosedur Tunas Pokok Prosedur Pembuatan dan Perwatan Jalan Prosedur Pemanenan Buah sawit Prosedur Pengelolaan Transportasi buah ke PKS Prosedur Transportasi Air Prosedur Traksi Prosedur Pemeliharaan Prosedur Pengamanan Prosedur Konservasi Tanah dan Air Kebun Prosedur Pengelolaan Lahan Gambut Prosedur Identifikasi,Penanganan Perlindungan Kawasan Bernilai Konservasi Tinggi (HCV) Prosedur Penanganan Limbah B3 Prosedur Penanganan Limbah Klinik Prosedur Penanganan Limbah Domestik Perkebunan Kelapa Sawit Prosedur Penangan Kebakaran Program Tanggung Jawab Sosial Perusahaan (CSR)
These SOPs were well socialized to respective persons both at plantation and mill. All activities regarding the estate operation and mill was recorded in the Estate and Mill Monthly Report (DOC-SIMP-001) respectively. Monitoring of estate operations recorded in daily and monthly report includes house keeping, warehouse, field maintenance and harvesting. Auditor verified that the report of operational result such as FFB production and expenses, fertilizer, pesticide and herbicide applications, pruning, harvesting, hand picking, stock balances of warehouses, operational expenses, visitors, management structure, clinic report, labour and employees, rainfall, workshop, inventories of company properties are available. Criterion 4.2 Practices to maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield Yes, PT Salim Ivomas Pratama has developed SOP to maintain soil fertility and water quality as stated in SOP: - CR-AGR-107-PKC.06.11-1 Penanaman Kacangan (Cover Crop Procedure) - AGR-206-PPK.06.11-1 Prosedur Pemupukan Anorganik (Anorganic Fertilizing Procedure). There are records of soil analysis and leaf analysis conducted in February 2013 by Research Department of the Salim Group, PT. Sarana Inti Pratama. Results of the analysis was recorded in the form Rekomendasi Pemupukan (Fertilizer Recommendation). The estates used anorganic fertilizer such as Urea, RP, MOP and Dolomite based on the recommendation of the Research Department. For the year 2013 the recommended dose of fertilizer are as follow: - urea fertilizer :2.07 to 2.50 kg /plant /yr - RP: 1.50 to 1.52 kg /plant /yr - MOP: 2.75 to 3.00 kg /plant/yr - Dolomite: 0.52 to 1.10 kg /plant /yr No.
Type of fertilizer
Budget in 2013 (kg)
Realization up to October 2013
1
Urea
1,025,335
899,654
2
MOP
1,203,217
850,956
3
RP
4
Dolomite
834 412,193
244,419
Total 2,641,579 1,995,029 To maintain soil fertility the company also used organic fertilizer such as POME and the implementation of these was mentioned in procedure CR-AGR-208-EFL.06.11-1 Aplikasi Effluen (Effluent Aplication).These mill wastes containing bio-nutrient applied in the fields to improve the soil organic matter content and to substitute or supplement anorganic fertilizer inputs. The company has Land Application permit for POME application, which was issued by the Regent of Rokan Hilir District No 12/BPDL/2011, dated on April 06, 2011 and valid until April 06, 2016. The BOD level permitted is 3,000 ppm. The EFB are also used as organic fertilizer and systematically stacked in the palm inter-rows to prevent soil erosion following pruning and after harvesting of FFB. The EFB dosage was 40 ton/ha or equivalent with 307 kg/plant. The working instruction for EFB application was available and well implemented.
Criterion 4.3 Practices to minimize and control erosion and degradation of soils PT Salim Ivomas Pratama has the map of topography in each estate. The topography of land in SDE, SRE and BLE are mostly > 80% flat topography and only
