Request for Proposal: Summer Reading Workshop Presenter Summary and Background: The Kansas Library Consultants for Youth (KLCY) are accepting proposals for the 2018 Summer Reading Workshop presentations. Each year, KLCY conducts Summer Reading Workshops at seven locations across the state of Kansas in early spring. These workshops feature a guest presenter who provides programming ideas and practical advice on running a summer library program to enhance the children’s and teen’s library experiences while incorporating the Collaborative Summer Library Program (CSLP) yearly theme. Presenter utilizes both the CSLP resources and external resources within her/his program. The workshops are for adult library employees and volunteers with varying degrees of expertise in youth services. At each location, presentation time varies; the general time frame for workshop presentations is from three to four hours. Please note: While we are happy to entertain proposals from previous presenters, preference will be given to those applicants who have not presented a Summer Reading workshop in Kansas within the last two years. Proposal Guidelines This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5 p.m. CST ‐ April 3, 2017. Any proposals received after this date and time will be rejected. All proposals should include the following items: • Workshop agenda focused on 2018 theme (Music) and slogan (Libraries Rock!) • Samples of program specifics, such as craft directions, recommended book lists, and activities workshop attendees will participate in • One page resume that focuses on presenter’s experience providing library services to youth and/or experience training others who provide library services to youth • Brief (5 minutes or fewer) video of applicant presenting, preferably in front of an audience; this can be from a previous workshop or conference, or it can be filmed specifically for the application. A URL link to your video should be included at the beginning of your workshop agenda • Two written professional references • The name of the source through which you learned of the RFP Proposals must be submitted as PDF documents and should not exceed six pages in length. Proposals should be emailed to Melendra Sutliff Sanders at
[email protected]. Professional references should not be included in the PDF documents; instead, they should be emailed directly to
[email protected]. The applicant’s full name should be used as the email subject line. Evaluation of proposals will be conducted during April and May. If additional information or discussions are needed with any potential presenters during this time frame, presenters will be notified. In order for applicants to provide meaningful materials, we have included a brief description of the Summer Reading Workshop goals and outcomes.
Workshop Guidelines: Presentations include ideas and advice that will apply and work successfully with many ages and in all kinds of library situations including: range in sizes, staff levels, and budgets, as well as differing space for programming, creativity and educational level of staff, and degrees of enthusiasm for program. If selected, specific details and a full outline must be distributed to all seven locations two weeks prior to the first presentation. Proposals must be submitted no later than 5 p.m. CST ‐ April 3, 2017. Workshop Purpose and Description: Presenter must understand and meet the goals of the workshop, which are founded on the CSLP themes and materials: 1. to develop children's and teen’s interests in reading for pleasure 2. to encourage and motivate children and teens to improve their reading skills 3. to encourage use of all library resources 4. to increase awareness of libraries Workshop Measurable Outcomes: 1. Every participant present will have at least one programming idea they will use. 2. Ideas from the CSLP manual will be presented. 3. When ideas are presented from the CSLP manual, they are demonstrated or expanded in some way. 4. Ideas will be presented that are not drawn from the CSLP manual. 5. Ideas and activities will be presented for early literacy, school aged, and teen programs. 6. Enthusiasm and excitement for the theme will be generated through the presentation. 7. Audience members will be engaged and asked to actively participate with presenter, whether through demonstrations, crafts, or sharing own ideas. (Other ideas: book trailers, book talks, etc.) 8. Books will be recommended in relation to specific programs and activities. 9. Handouts will be available for ideas presented. 10. Presentation will incorporate innovative ideas from current library practice. Request for Proposal and Workshop Timeline: All proposals in response to this RFP are due to Melendra Sutliff Sanders (
[email protected]) no later than 5 p.m. CST ‐ April 3, 2017. Evaluation of proposals will be conducted during April and May. If additional information or discussions are needed with any potential presenters during this time frame, presenters will be notified. Presenter selection will be made by the KLCY group in May. Upon notification, contract negotiation with presenter will begin immediately. Contract and details will be finalized once funding is secured from KLCY partner by September 29, 2017. Presenters not selected will be notified by May 31, 2017.
Workshop Timeline for 2018: February 26th to March 2nd: Monday, February 26th: South Central Kansas Library System—Wichita Wednesday, February 28th: Southeast Kansas Library System—Iola Thursday, March 1st: North Central Kansas Library System—Manhattan Friday, March 2nd: Northeast Kansas Library System—Topeka March 6th to March 8th: Tuesday, March 6th: Central Kansas Library System—Great Bend Wednesday, March 7th: Northwest Kansas Library System—Oberlin Thursday, March 8th: Southwest Kansas Library System—Dodge City Compensation: $12,000.00 Presenter will receive $12,000 in payment. Presenter is responsible for her/his own travel to and from Kansas and in between site locations for the seven presentations. Presenter is responsible for all planning materials, props, and samples. Regional offices will supply copies of handouts for participants. Regional offices will cover the costs for hotel, meals the evening before that site’s presentation, and any meals during the presentation. No detailed budget is required for this RFP.
