Request for Proposals - Inspire NOLA Charter Management ...

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Request for Proposals Custodial Services For Alice M. Harte elementary School & Andrew H. Wilson Elementary School 2015 - 2016

InspireNOLA Charter Schools 3520 General DeGaulle Dr. Suite 4040 New Orleans, LA 70114 Phone: 504-227-3057

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REQUEST!FOR!PROPOSAL!FOR!SCHOOL!CUSTODIAL!SERVICES! ! InspireNOLA Charter Schools is requesting proposals for school janitorial services as described in Section III, “Service Requirements”. Responses are due to InspireNOLA by 3:00 p.m. on May 1, 2015 at 3520 Gen. DeGaulle Dr., Suite 4040, New Orleans, Louisiana 70114 2015 for InspireNOLA Quote # INOLA 3. I.

Proposal Instructions

All bids should be submitted via email to [email protected] (InspireNOLA) or mailed/hand-delivered to 3520 General DeGaulle Dr., New Orleans, Louisiana 70114 by 3:00 p.m. on May 1, 2015. Late bids will not be accepted. All bids should be submitted with a minimum of 3 customer references with contacts, school references are preferred, commercial references with similar or larger square footage acceptable. All bids should include Alice Harte and Andrew Wilson schools together in one package, but separately within the bid package, so that future invoicing can be determined and planned on for budgeting purposes. All questions, about scope or site visits, should be directed to John Hiser (InspireNOLA) via email [email protected], or phone 504-227-3057 between the hours of 9:00 a.m. – 4:00 p.m. Monday – Friday. II.

Proposal Evaluations

InspireNOLA reserves the right to reject any and all proposals received as a result of this RFP. The selection proposal will be the most advantageous regarding price, quality of service, the Contractor’s qualification and capabilities to provide the specified service, and other factors, which InspireNOLA may consider. III.

Service Requirements

InspireNOLA is looking for a full service custodial company. The selected contractor agrees: 1. To utilize appropriate industry standard tools, chemicals and materials for each necessary application. 2. To utilize the most effective, school safe chemicals available 3. To maintain, at each site, a binder of the Master Safety Data Sheets for every chemical utilized in cleaning the school building. 4. To maintain, for each restroom and common space, a 14 day cleaning log with date, time, and signature fields. 5. Desired services and frequency is described in the table below: InspireNOLA Monday - Friday 7:00 a.m. - 6:00 p.m. M - F; as needed 6:30 AM - necessary

Facility Days of Operation Facility Hours of Operations Service Days Facility Service Hours

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Regular Schedule Cleaning Classroom & Offices Space Cleaning Black/White Boards Walls (marks, stains, smudges) Spot Mop Sweep with Dust Control Disinfect Work Surfaces Interior Glass Doors & Windows Empty Trash/ Replace Liners Damp Mop (entire classrooms) Buff Hard Floors Vacuum carpets, rugs & mats Dust (furniture, ledges, shelving) Entrances, Commons & Hallways Space Cleaning Walls & Doors: Remove Marks Spot Mop Dust Mop or Sweep Clean Kick Plates Buff Hard Floors Damp Mop Dust/ Wipe Desks, Tables Dust other surfaces: high and low Empty trash liners Furniture: clean appropriately Spot & stain removal: all surfaces Water fountains: disinfect Vacuum carpets, rugs, and mats Interior Glass Doors & Windows Metal fixtures throughout: polish Interior trash - collect and dispose Exterior trash collect and dispose to 12' from end of covered entry Clean elevator incl. Door slide wells Polish elevator doors Gymnasium Dust mop Gym Floor Remove trash from seats Remove Graffiti from benches and seats Restrooms, Locker rooms & Showers Empty Trash Refill Soap and Paper Products Disinfects toilets & urinals Disinfect sinks and showers Clean and polish all Metal fixtures Walls and partitions: Remove graffiti

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Daily Daily Daily Daily Daily Daily Daily Daily Weekly Weekly Daily Weekly Daily Daily Daily Daily Daily Weekly Weekly or as needed Weekly Weekly Daily Daily Weekly Daily Daily Daily Daily Daily Twice a day Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily

Sweep floors Damp mop: floors & lower walls Scrub grout: Floors & lower walls Hi/Lo Dusting Clean & disinfect Gym Benches/equipment

As needed Daily Weekly Weekly Weekly Holiday, Vacation and Summer Schedule Deep Cleanings

Cycle cleaning includes moving non-fixed furniture to ensure a complete cleaning. Every inch of the building needs to be cleaned per annum. No matter how infrequent use. Strip, Scrub, finish all Hard Floors Strip, Scrub, finish Lobby Floors Strip, Scrub, finish Hallways Strip & scrub restroom floors Strip & scrub locker room & shower floors Deep clean all carpets, rugs, & mats Deep clean High Traffic Carpet areas Clean infrequently used Spaces Dust, Sweep, Mop storage closets Dust, Sweep, Mop Electrical closets Dust, Sweep, Mop ALL stairwells

Quarterly Quarterly Quarterly Quarterly Quarterly Quarterly Quarterly Semi-annually Semi-annually Semi-annually Quarterly

The selected contractor agrees and understands that the primary role of the Custodial Service Provider will be to maintain a clean, safe, school facility. To that end, the services and frequencies described above may be adjusted as necessary to maintain the building appropriately. All toiletries, paper towels, soap, dispensing fixtures, cleaning products, cleaning tools, cleaning machines and labor will be supplied by the selected contractor, as a part of this contract. InspireNOLA will also require that the selected contractor provide labor only services to change ceiling tiles and light bulbs for ceilings measuring 10’ high of lower and batteries in battery operated flush valves and paper towel dispensers. IV. Pre- Bid Site Walkthroughs Walkthroughs will be conducted on April 20, beginning at 10:00 at Alice Harte and concluding at Andrew H. Wilson later. Contact John Hiser (InspireNOLA Charter School) [email protected] to receive information on how to participate. Additional Walkthroughs may be scheduled, based upon need. Harte’s square footage is 112,203, and Wilson’s is 96,122. The site and addresses:

! Alice M. Harte Elementary School – 5300 Berkley Dr. N.O., La. 70131 ! Andrew H. Wilson Elementary School-3617 General Pershing St, NO, La. 70125 V.

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Insurance Requirements

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At a minimum, the selected contractor must carry the following insurance for the entire period of the awarded contract, and must name Inspire NOLA as an additional Insured.

! Workman’s Compensation insurance at a minimum $1,000,000.00 per incident that covers all employees of contractor that works in/on the schools.

! General liability or a similar comprehensive insurance policy with a minimum of $1,000,000.00 per incident coverage for the following " " " VI.

Property Damage Contractual Liability Personal or bodily injury

Proposal Inclusion Each proposal shall include the following: " " " " " " "

The total cost of the contract per school site The scope of services to be provided by the contractor, including sample duty lists Copies of insurance coverage declaration pages A staffing outline for each building (# of personnel, anticipated schedules) A description of capacity and skillsets necessary to complete the job Three (3) references form other similar sized or larger clients – at least one K-12 school organizational reference required Price for emergency work, based on an hourly rate.

The selected contractor agrees, at its sole cost and expense, to repair or replace in kind any damage caused to school property and fixtures by contractor’s employees, subcontractors, or equipment. In the event contractor fails to make repairs in a reasonable timeframe, or a time frame dictated by the InspireNOLA representative-if necessary, InspireNOLA reserves the right to obtain the necessary repairs from an outside source and bill the contractor for the repairs plus a repair management fee equal to 10% of the total cost of repairs. Thank you for taking the time to review our Request for Proposal. Please consider responding. John Hiser, Chief Operation Officer InspireNOLA Charter School 3520 General De Gaulle Dr. Suite 4040 New Orleans, LA.70114 Phone: 504-227-3057 Email: [email protected]

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! Addendum'1'to'InspireNOLA'Quote'#'INOLA'3.' ' Custodial'RFP'Scoring'Sheet' '

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Score'

Initial'Pricing'(25'points)' '

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Tiered'Pricing'(10'points)''

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Emergency'Pricing'(10'points)' '

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Scope'of'Service'(10'points)'

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Experience'(5'points)'

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References'(10'points)'

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Insurance'(10'points)'

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Staffing'(20'points)''

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' Total'Points' '

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Andrew H. Wilson Floor Plan , 1st Floor

Andrew H. Wilson Floor Plan, 2nd Floor

Andrew H. Wilson Floor Plan, 3rd Floor