Request for Standing Offer (RFSO): 01B46-2015-0224 FOR THE PROVISION OF Maintenance, Repair and Replacement of Components Building Management System Monitoring and Control System FOR HARROW RESEARCH AND DEVELOPMENT CENTRE Tenders must be received by: 2:00 PM, Eastern Daylight Time
On June 9th, 2016 at the following address: Agriculture and Agri-Food Canada Corporate Management Branch Assets Team – Eastern Service Centre TENDER RECEIVING UNIT 2001 Robert-Bourassa Blvd, Suite 671-TEN Montreal, QC H3A 3N2 Note: Tenders received at a location other than this one will be rejected.
TABLE OF CONTENTS GENERAL INFORMATION 1.0 2.0 3.0
Project Summary Security Requirements Interpretation
PART 1: BIDDER INSTRUCTIONS, INFORMATION AND CONDITIONS 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0
Contractual Capacity Acceptance of Terms and Conditions Incurring Cost Enquiries - Solicitation Stage Rights of Canada Substantiation of Professional Services Rates Mandatory Clauses Debriefing Office of the Procurement Ombudsman Optional Site Visit
PART 2: PROPOSAL PREPARATION INSTRUCTIONS & EVALUATION PROCEDURES 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0
Applicable Laws Submission of Proposal Proposal Preparation Instructions Preparation of Technical Proposal (Section 1) Preparation of Financial Proposal (Section 2) Certification Requirements (Section 3) Evaluation Procedures Request for Standing Offer Amendment(s)
PART 3: STANDING OFFER AND CALL-UPS TERMS AND CONDITIONS A. STANDING OFFER 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0
Offer Security Requirements Standing Offer General Conditions Term of Standing Offer Standing Offer Authority Project Authority Contractor Representative Call-up Instrument Limitation of Call-ups Financial Limitation Priority of Documents Basis for Canada’s Ownership of Intellectual Property
01B46-2015-0224 13.0 14.0 15.0 16.0
Replacement of Personnel Damage to or Loss of Crown Property Mandatory Certifications Non-Permanent Resident
B. RESULTING CALL-UPS CLAUSES 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0
Statement of Work Call-ups General Conditions Term of Call-up Basis of Payment Method of Payment Direct Deposit Invoicing Instructions Insurance Requirements
LIST OF APPENDICES Appendix A – Call-ups General Conditions Appendix B - Statement of Work Appendix C - Basis of Payment Appendix D - Evaluation Procedures & Criteria Appendix E - Certification Requirements
01B46-2015-0224 GENERAL INFORMATION 1.0
PROJECT SUMMARY Agriculture & Agri-Food Canada (AAFC) requires a Departmental Individual Standing Offer (DISO) agreement with a qualified contracting firm to perform work as outlined in the APPENDIX "B” on an "as and when requested basis" on behalf of the Harrow Research and Development Centre in Ontario. The DISO will cover the repair and maintenance of the Delta Building Management System (DBMS).
Standing Offer summary
The purpose of this Request for Standing Offer (RFSO) is to issue Departmental Individual Standing Offer (DISO) to obtain the services described in the Statement of Work - Appendix “B”, at the Harrow Research and Development Center.
The period of the Standing Offer will be of one calendar year with the possibility to extend the Standing Offer for one (1) additional three (3) years period under the same conditions and at the rates or prices specified in the Standing Offer, or at the rates or prices calculated in accordance with the formula specified in the Standing Offer.
The total estimated budget for the SOs will be $70 000.00 per year for a total of $280 000.00 (Goods and Services tax or Harmonized sales tax not included) including years of option.