Volunteer programs include Reserve Firefighters, Station 37/40 Volunteer .... IIPP Program Manual is posted on the iNET
SAN RAMON VALLEY FIRE New Hire Overview
DISTRICT ORIENTATION •
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DISTRICT HISTORY
The District began as a volunteer fire department, Danville Farm Defense Fire District in 1912. Became the Danville Fire Protection District in 1921
The San Ramon Fire Protection District was formed in 1963 when Contra Costa County reorganized its East County Fire Protection District
In 1980, the Danville and San Ramon Fire Protection Districts merged and became the San Ramon Valley Fire Protection District , remaining an independent fire district
In 1991, the Tassajara Fire Protection District was incorporated into the San Ramon Valley Fire Protection District
In 1997, the Dougherty Regional Fire Authority was incorporated into the San Ramon Valley Fire Protection District extending the District’s fire service boundary to the Contra Costa/ Alameda County line
The District currently encompasses 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Tassajara, Diablo, San Ramon, and Southern Morgan Territory with a population of approximately 148,000
CURRENT ORGANIZATIONAL STRUCTURE
District is divided into various divisions – Executive (Fire Chief), Operations (Suppression, EMS, Training), Support Services (Facilities, Fleet, IT), Fire Prevention, and Administrative Services (Finance and Human Resources)
Executive Management Team consists of the Fire Chief, 2 Assistant Fire Chiefs, Fire Marshal, Administrative Services Director
10 fire stations including 2 fire stations (Station 37 & 40) manned by Volunteer Firefighters
Approximately 185 employees and 45 volunteers
Volunteer programs include Reserve Firefighters, Station 37/40 Volunteer Firefighters, Communications Volunteers, Chaplains
DISTRICT HEALTH BENEFITS • MEDICAL – Administered by CalPERS Blue Cross (PPO) – (877) 737-7776 PERS Care PERS Choice PERS Select
Blue Shield (HMO) – (800) 334-5847 Access NetValue
Kaiser – (800) 464-4000 Pharmacy (Medco) – (800) 939-7091 Note: Availability of plans is dependent upon county of residence.
DISTRICT HEALTH BENEFITS (Con’t) •
DENTAL – Lincoln Financial
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Group ID# - BL33171 Customer Service – (800) 842-3729 www.jpfic.com
VISION – Vision Service Plan (VSP) Group ID# - 120-11347 Customer Service – (800) 877-7195 www.vsp.com
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LIFE INSURANCE – The Hartford Group ID# - SR83117322 Customer Service – (800) 523-2233 www.hartfordlife.com
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EAP – MHN
Group ID# - 5411000 Customer Service – (800) 227-1060 www.mhn.com
DISTRICT BENEFITS VOLUNTARY •
LONG TERM DISABILITY – CAPF California Association of Professional Firefighters Customer Service – (800) 832-7333 www.capf.org
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LONG TERM CARE – NPFBA Nat’l Peace Officers and Firefighters Benefit Association Customer Service – (877) 582-0003 www.npfba.org
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457 DEFFERED COMPENSATION PLANS CalPERS Representative – Eric Cole – (916) 795-2469 Group ID# - 450655
www.calpers.ca.gov
Nationwide Representative – Ron Salvemini – (877) 677-3678 x43504 Group ID# - 0585
www.nationaldeferred.com
ICMA Representative – Sonia Rogers – (888) 883-8571 Group ID# - 304588
www.icmarc.org
RETIREMENT BENEFITS •
CONTRA COSTA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION (CCCERA)
Retirement Benefit Percentages Safety Retirement = 3% @ 50 Non-Safety Retirement = 2% @ 55
Retirement Contribution Percentages (Basic & COLA) Percentage determined by employee age of entry into the CCCERA system COLA (Cost of Living Adjustment) percentages determined by CCCERA Percentages are modified annually by CCCERA
Employee/District Contributions Employee responsible for contribution of COLA percentage and Basic percentage of any salary differentials Under 414H2, District responsible for Basic percentage of employee’s base monthly salary District also contributes a percentage for each employee as required by CCCERA
Reciprocity
Reciprocity may be established between 2 different retirement systems If reciprocity established, age of entry into CCCERA will be modified to the original age of entry into prior retirement system CCCERA coordinates the establishment of reciprocity
CCCERA Contact Information General Information – (925) 521-3960 www.cccera.org
SAN RAMON VALLEY FIRE iNET •
Internal District website allowing round-the-clock access to District events, updates, policies and procedures, forms, and informational resources
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http://inet.firedepartment.org/
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iNET Structure
Homepage – Current events, MOU, Handbook Policies – Administrative, Operations, Finance Policies Forms – General forms from various divisions/departments Resources – General information from various divisions/ departments Employee Services – Payroll and Human Resources information Classifieds – General employee postings
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iNET Updates – continual basis with posting notices sent to all employees via District email
POLICIES & PROCEDURES • General Administrative Policies and Procedures
100 Series – Employment 200 Series – Employee Benefits 300 Series – Employee Relations 400 Series – Safety and Health 500 Series – District Standards and Rules 600 Series – Wages and Salaries
• Administrative Policies #321: Anti-Harassment and #322: Prohibiting Workplace Violence • Operations Policies, Procedures, and Standards • MOU & Management and Non-Represented Personnel Handbook
RISK MANAGEMENT PROGRAM •
District program is the Injury and Illness Prevention Program (IIPP)
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Program encompasses occupational health and safety training and information related to safe work practices, fitness, ergonomics, and workers’ compensation
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IIPP Program Manual is posted on the iNET under Policies/Administration
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Information on various components of the program are also contained in the Administrative Policies & Procedures, the MOU, and the Management and Non- Represented Personnel Handbook
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Program Safety Administrator is the Administrative Services Director, Bob Leete
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All District personnel share in the responsibility of ensuring the work place remains as safe and hazard-free as possible
WORKERS’ COMPENSATION PROGRAM •
Administered by Human Resources and ICS (third party administrator)
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Workers’ compensation claim packets containing general information and required forms are located at each station and in the copy room at the Administration building
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All workplace injuries must be reported immediately to a supervisor/manager
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Physician pre-designation forms are available for employees who would like to choose their primary care physician for initial treatment
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Workers’ compensation forms must be signed by the employee and the supervisor/manager then forwarded to Human Resources
ADMINISTRATIVE - MISCELLANEOUS •
Admin Exercise Program
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Promotes wellness and fitness for administrative/40 hour personnel Paid exercise time – ½ hour, 3 days per week on District property/gym facility at the Administration building Appendix D in the Management and Non-Represented Personnel Handbook
Admin Absence Line
Utilized by Administrative personnel when reporting non-scheduled absences Employee responsible for contacting supervisor/manager as well as the Absence Line Absence Line – (925) 838-6606 or
[email protected] Approved leave slips must be submitted to Attendance Note – Shift employees must phone the Duty Battalion Chief to report unscheduled absences and do not utilize the Absence Line
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Administrative Holidays 13 holidays including 4 floating holidays Time for floating holidays worked for non-management/40 hour personnel are converted to CTO Time for floating holidays worked for management/40 hour personnel are deferred and must be utilized by year-end
