Social Media Guidelines Electronic/Social Media Guidelines
Irving ISD supports the use of electronic/social media to facilitate District programs, departments and school sites in building a more successful student and employee network and parent community. This document contains Irving Independent School District’s guidelines regarding the use of electronic/social media. Definition of Electronic Media (Policy DH (LOCAL) pg. 1) “Electronic Media” includes all forms of social media, such as text messaging, instant messaging, electronic mail (e-mail), web logs (blogs), electronic forums (chat rooms), video-sharing websites, editorial comments posted on the Internet and social network sites. Electronic media also includes all forms of telecommunications, such as landlines, cell phones and web-based applications.
Things to Know
• Common sense is the best guide to post information in any way relating to Irving ISD. If you are unsure about any particular posting, contact the Irving ISD Office of Communications. • If an Internet posting makes it clear that the author works for Irving ISD, it should include a simple and visible disclaimer such as “these are my personal views and NOT those of Irving ISD.” When posting your point of view, you should neither claim nor imply you are speaking on the district’s behalf, unless you are authorized by district administration. • Personal internet postings should not reveal confidential information about Irving ISD, including but not limited to, aspects of district policy or details of internal district discussions. If in doubt about what might be confidential, contact the Irving ISD Office of Communications. • Employees are encouraged to maintain a clear distinction between their personal social media use and any district-related social media sites. • Internet postings should respect copyright, privacy, fair use personal or financial disclosure and other applicable laws. See Policy CQ (LOCAL) pg. 2. • If a member of the media contacts you about an Internet posting that concerns the business of Irving ISD, please refer that person to the Irving ISD Office of Communications. • If an employee notices a violation of District Policy or these Guidelines, they should report the violation to their immediate supervisor, Human Resources Department or the Office of Communications. • Irving ISD shall not be liable, under any circumstances, for any errors, omissions, loss or damage claimed or incurred due to any Internet postings by an employee. • Each employee is responsible for regularly reviewing the terms of this policy.
The District has developed an Internet safety plan to: • Control students’ access to inappropriate materials, as well as to materials that are harmful to minors; • Ensure student safety and security when using electronic communications; • Prevent unauthorized access, including hacking and other unlawful activities; • Restrict unauthorized disclosure, use and dissemination of personally identifiable information regarding students; • Educate students about cyber bullying awareness and response and about appropriate online behavior, including interacting with other individuals on social networking websites, chat rooms and online gaming; and • Comply with the Children’s Internet Protection Act. SOCIAL MEDIA | Communications Toolkit | 18
Social Media Guidelines Email (See Policy CQ (EXHIBIT) pg. 3)
• Email should be primarily used for educational or administrative purposes. • Email transmissions, stored data, transmitted date or any other use of the District’s computer online services by employees or any other user will not be considered confidential and may be monitored at any time by designated staff to ensure appropriate use. • All email and email contents are property of the District.
Use with Students
• In accordance with administrative regulations, a certified or licensed employee or any other employee designated in writing by the Superintendent or a