Space Manager Job Description THE POSITION The Space Manager ...

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Feb 24, 2012 - The Space Manager position is responsible for organising and ... This is not just a regular office job fo
Space Manager Job Description THE POSITION The Space Manager position is responsible for organising and coordinating space operations and increasing membership. It is currently a part time permanent position of approximately 25hrs per week, with the potential to transition to a full time position. This is not just a regular office job for someone looking to clock in and out each day for a paycheque. This will require someone who loves people and communications and has innovative ways to increase membership and realises that this is a community first. SCOPE The Space Manager reports to the Co-founders and is responsible for providing office management services and membership services to Camaraderie. This includes maintaining office services, supervising temporary staff, maintaining office records, and maintaining and improving membership. RESPONSIBILITIES Maintain office services • • • • • • • • • • • • •

Open and/or close office Maintain office policies Establish standards and procedures where appropriate Organize office operations and procedures Supervise temporary staff Liaise with other agencies, organizations and groups Update organizational memberships Maintain office equipment and replenish supplies Light cleaning Receive mail and packages Prepare and make bank deposits Issue invoices for members and rentals Follow up on invoices to ensure prompt payments.

Communications • Monitor and maintain external social media properties (currently Twitter, Facebook, blog, and newsletter) • Monitor and maintain internal social media property (currently Yammer) Membership Services • Solicit for new members • Conduct tours to visitors • Coordinate internal events for members (such as socials, brainstorming sessions, lunch and learns, etc) • Coordinate and host external events to take place in the space (such as workshops, networking events, lunch and learns, etc) • Sign up new members Other • Perform other related duties as required, such as assisting in events and conferences

KNOWLEDGE, SKILLS AND ABILITIES Knowledge The incumbent must have proficient knowledge in the following areas: • • • •

knowledge of office administration knowledge of cloud-based software ability to maintain a high level of accuracy in preparing and entering information understanding of and belief in what coworking is

Skills The incumbent must demonstrate the following skills: • • • • • • • •

analytical and problem solving skills decision making skills effective verbal and listening excellent communications skills attention to detail and high level of accuracy very effective organizational skills computer savvy time management skills

Personal Attributes The incumbent must maintain strict confidentiality in performing these duties and must demonstrate the following personal attributes: • • • • • •

be a real people person be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics

WORKING CONDITIONS Physical Demands The Space Manager will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The incumbent will also have to do some lifting of supplies and materials from time to time. Environmental Conditions The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet with others on a regular basis. REQUIRED EQUIPMENT The incumbent is required to provide their own laptop or desktop to use for this position and upkeep its maintenance, but all files must be uploaded to shared documents. __________________________________ Salary to commensurate with experience. To apply, send a resume and cover letter with salary expectations and your definition of coworking as well as why you think you would be suitable for the position, to [email protected] by Fri Feb 24, 2012. No drop-ins or phone calls please. We thank all those who apply, but will only contact those we wish to interview.