There is growing employer risk as states increasingly implement employment laws that require unique forms to be distribu
WORKFORCE SOLUTIONS
State Specific Notifications Situation There is growing employer risk as states increasingly implement employment laws that require unique forms to be distributed, acknowledged by employees, and retained by employers. For example: New Hire Wage Acknowledgement Forms – Nearly half of all states currently require some sort of new hire wage acknowledgement with several more expected on the horizon C ommission Contracts – Several states have implemented mandates for commission contracts, such as New York and California, with more states considering adding this requirement A nnual Notifications – As deemed necessary by each state, various notifications are required to be provided, acknowledged and retained each year, such as New York Wage Theft Prevention Act, NJ Gender Fairness and New Jersey Conscientious Employee Protection Act These required forms have created additional risk and complexity that increases the cost to employers. Example: New York Wage Theft Prevention Act has 7 different notification templates that must be provided in 7 different languages (to be chosen by the employee) and contain specific data relevant to each employee. 7 NOTICE TEMPLATES LS-51
LS-57
Notice and Acknowledgement of Wage Rate(s) for Temporary Help Firms
Employees paid a salary for varying hours, day rate, piece rate, flat rate, or other non-hourly basis
LS-54
LS-58
Hourly rate employees
Prevailing rate and other jobs
LS-55
LS-59
Multiple hourly rate employees
Exempt employees
7 LANGUAGES English
Spanish
Chinese
HaitianCreole
Korean
Polish
49 FORMS
Russian
Example: New York Wage Theft Prevention Act carries a fine of $50 per week per employee when form is not distributed and an additional fine of $2,050 in individual suits.
Solution The Equifax Compliance Center technology platform provides a flexible, secure and central platform to manage these critical state specific compliance needs for your employee population. Employees are directed to a secure website where they electronically acknowledge the required forms. Forms are automatically populated with the necessary employee specific data. In instances where forms must be provided in required languages, the employee can choose to have the notification displayed in that language as well. Completion of the forms is tracked and the data and forms are stored electronically to ease compliance and audit concerns. Employers can easily view reports to track progress and compliance. Compliance Center also supports multiple state notifications. So as the Federal or State governments add additional notice requirements, you can simply add them to your existing compliance center solution.
Value This integrated and streamlined solution helps companies achieve real savings through administrative efficiencies, mitigates risk by fully automating the notification process and provides a clear audit trail to ensure compliance. The Compliance Center platform allows for client specific configuration by integrating a relevant bundling of compliance solutions to meet immediate needs with the ability to easily integrate additional solutions in the future.
LS-56
Employees paid a weekly rate or a salary for fixed number of hours
Contact Us Today
Failure to comply often carries large penalties that can be assessed on a per employee basis, can include statutory based fines, allows for employees to sue for damages and in some instances, may lead to prison sentences for willful violation. Equifax and EFX are registered trademarks of Equifax, Inc. Inform>Enrich>Empower is a trademark of Equifax, Inc. © 2013 Equifax Workforce Solutions, a/k/a TALX Corporation, a wholly owned subsidiary of Equifax Inc., Atlanta, Georgia. All rights reserved.
EFX-WS-0172-08/13/13
For more information, please contact:
[email protected] 800-888-8277 www.equifaxworkforce.com
