team captain guide - Baystate Health

TEAM CAPTAIN GUIDE Sunday, August 13, 2017 Greenfield Community College 8:00 am - 2:00 pm baystatehealth.org/wheelingforhealing (413) 794-7853

Presenting Sponsor

Dear Wheeling for Healing Team Captain, Welcome! Thank you for your interest in forming a team for the 10th Anniversary Wheeling for Healing Ride, Walk, Run which will take place on Sunday, August 13, 2017 at Greenfield Community College. We know the commitment it takes to recruit, organize, and motivate a team, and we appreciate all of your hard work and dedication. It is this level of dedication that has helped Wheeling for Healing make a “Decade of Difference”, raising over $290,000 for Cancer Care & Services at Baystate Franklin Medical Center (BFMC). Please take a moment to look over this Team Captain Guide which includes important dates and times, as well as tips for successful team building and fundraising. We encourage you to share this informational packet with your team members, especially the tips for successful fundraising. Please note that all participants must fundraise a minimum of $100 ($50 for kids 12 & under) to receive a commemorative 2017 Wheeling for Healing moisture wicking shirt. If you have any questions please contact Stephanie Johnson of the Baystate Health Foundation at 413-794-7853 or by email at [email protected]. Here’s to another great year! There will be music, food, and friendship throughout the day. We will also have an opportunity drawing with wonderful prizes so let your team memebers know to bring some spending money!

Event Day Schedule Registration: 50 Mile Ride Start: 25 Mile Ride Start: 10 Mile Ride Start: 5K Walk/Run Start: Lunch & Celebration:

8:00 am – 10:00 am 8:30 am 9:30 am 10:00 am 10:30 am 11:45 am

Thank You for Helping Wheeling for Healing Make a Decade of Difference!

Team Captain Tip Sheet Thank you for your interest and willingness to become involved as a Team Captain for this year’s Wheeling for Healing Ride,Walk, Run! Here are some tips to get you started:  Decide on a team name. You may find special fulfillment walking in honor of someone who has battled cancer, or in memory of a friend or loved one. Be creative and HAVE FUN with your team name.!  Register your team on our website! Visit www.Baystatehealth.org/WheelingforHealing and click on “Form a Team”. Here you will register yourself as Team Captain and create your team. Now people can join you on your journey!  Recruit members for your team. Ask your friends, family, co-workers, classmates. neighbors – everyone you know – to join your team!  Encourage each of your team members to reach their fundraising goals. Remind them that even the smallest donations add up quickly! The more they raise, the more incentive levels they can reach. See “Fundraising Incentives” on Page 4 for details. Will your team be our top fundraisers?

 Participants who fundraise a minimum of $100 ($50 for children 12 & under) will receive a 2017 Wheeling for Healing Ride, Walk, Run moisture wicking t-shirt!  Shirts will be available at the registration tent on event day.  If team memebers or sponsors would like to turn in offline donations before event day, checks can be mailed to: Baystate Health Foundation Wheeling for Healing 280 Chestnut Street Springfield, MA 01199 PLEASE NOTE: - All checks should be made payable to “Baystate Health Foundation – WFH” - Be sure the participant name is listed in the memo line or on an accompanying note so everyone gets credit for their fundraising!  Teams can be as big as you’d like, the sky is the limit. Your team members can be riding, walking, running, or all 3! You do not have to be on the same route to be on the same team. Grab your friends and enjoy whichever route makes you happy!

Did you know... Since 2008, Wheeling for Healing has raised over $290,000 and all the money raised stays right here to help people in our communities.

Tips for Sucessful Fundraising Know why you’re doing this: Be informed about why you are participating and fundraising for Wheeling for Healing. Almost everyone has been touched by cancer in some way - whether through a friend, loved one, or in their own life. The funds raised through the Wheeling for Healing Ride, Walk, Run stay right in our community by supporting cancer care and services at Baystate Franklin Medical Center to help those closest to us. Use your online social networks: Do you have a Facebook, Instagram, or Twitter page? Post, pic, or tweet about your involvement in the Wheeling for Healing Ride, Walk, Run. Encourage all your friends and followers to support you and all your efforts. See how many of them you can get to join you this August! If you blog, write about your participation and passion for Wheeling for Healing. You never know who you will inspire! Don’t forget to share your personalized link to make donating to your fundraising page quck and easy! “Like” BHF on Facebook: Follow the Baystate Health Foundation Facebook page to keep up with all that is the Wheeling for Healing Ride, Walk, Run. Stay tuned for some exciting 10 th Anniversary announcements! Be prepared: Always carry your fundraising log and team information with you – you never know when or where you could meet a new team member or donor. Think about the errands you run throughout the week. Let your dry cleaner, personal trainer, hair dresser, or doctor know that you are participating in the Wheeling for Healing Ride, Walk, Run and ask for their support!

How can I help?

Guess what I’m doing August 13th!

Can I be on your team?

Talk: Tell everyone you know that you are participating on August 13th and your goal is to have everyone on your team raise at least $100 each to help support cancer care and services at Baystate Franklin Medical Center for patients, survivors, and their families. There is no fundraising minimum required to participate, but it’s always good to set a goal – more than 85% of individuals and teams that set a goal exceed it! Call your friends & family: Have you been meaning to get together with your friends and family? Or maybe just give them a call? This is the perfect opportunity. Ask them to sponsor you, or perhaps even join your team. Remember to ask your classmates, co-workers, and even the other parents at baseball, soccer, or katate too! Do you have a birthday coming up? Ask for a donation to your team to be your gift this year! Make twice the impact: Does your place of employment have a matching gift program? It’s an easy way to DOUBLE your personal donations. Ask all your team members and donors to check with their place of employment as well. Your donations will add up more quickly than you ever imagined if they are matched! Offer incentives to team members: By creating a little friendly rivalry you can really build team momentum! Incentives such as car wash certificates, candles, a pizza party and other fun ideas can help motivate your team. For corporate teams, consider incentives such as wearing jeans for a day, a month-long reserved parking spot, long lunches for a week – the possibilities are endless!

Fundraising Incentives In honor of the Wheeling for Healing Ride, Walk, Run’s 10th Anniversary celebration we have some new and exciting fundraising incentives for this year! As part of the registration fee all participants receive a pinWHEEL demonstrating their support of the 10th Anniversary Wheeling for Healing Ride, Walk, Run. Participants have the opportunity to receive fundraising incentives at the following levels:

$50 - 10th Anniversary neoprene wrist strap keychain $100 - 10th Anniversary neoprene wrist strap keychain - 10th Anniversary moisture wicking shirt ($50 for children 12 & under)

$300 - All of the above PLUS th - 10 Anniversary commemorative cycling jersey

The individual & team with the highest online fundraising total will receive a handcrafted 10th Anniversary Wheeling for Healing Ride, Walk, Run wooden desk set made with repurposed wood from Baystate Franklin Medical Center! Will it be you or your team? It’s never too early, or too late, to start fundraising. Keep recruiting and encourage your teammates to reach their fundraising goals!


Important Items to Remember Event Date

Sunday August 13, 2017 Rain or Shine!

Event Location

Greenfield Community College 1 College Drive, Greenfield, MA

Event Day Schedule

8:00 am – 10:00 am 8:30 am 9:30 am 10:00 am 10:30 am 11:45 am -

Contact Us

(413) 794-7853 baystatehealth.org/wheelingforhealing

Safety Information

PLEASE NOTE: Part of the bike routes are on major roadways. For your safety and the safety of those around you, please respect the rules of the road. Please remind your team members as well!

Registration & Check in 50 Mile Ride Start 25 Mile Ride start 10 Mile Ride Start 5k Walk/Run Start Lunch & Celebration

Also, while we know your family pet is probably quite friendly, we ask that you consider your pet’s safety and the safety of your fellow participants and keep them at home.

If you are interested in joining our team for the

10th Anniversary Wheeling for Healing Ride, Walk, Run or sponsoring one of our team memebers, please call or see:

____________________________ (Team Captain & Phone Number)

____________________________ (Team Name)

Join Us!

Sunday August 13, 2017 Greenfield Community College All proceeds to support cancer care & services at

Baystate Franklin Medical Center
