May 28, 2017 - OCJRP has full documentation of its courses over the past year, .... If the applicant is a group of indiv
Request ffor Propossal (RfP) & & Terms of R T Reference e (ToR) forr: Consulttancy Servvices for Th he Evaluattion of the e Old Cityy of Jerusa alem Program (OCJR RP) Trainiing Activitiess May 2017 7
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Background Taawon
The Welfare Association ‐ TAAWON is a non‐profit foundation established in Geneva in 1983 to support Palestinian society in sustainable development. As a pioneering development Palestinian organization, TAAWON dedicates its work to provide a unique contribution to support development efforts of Palestinians, help preserve their heritage and identity, support their living culture and develop their civil society. TAAWON contributions to the development of the Palestinian society in the different regions, mainly in the, the West Bank, including Jerusalem, Gaza Strip, 1948 Palestinian areas and Refugee camps in Lebanon, through the following programs:, Education, Culture, Community Development, Youth, orphans support and Rehabilitation of old cities. The Old City of Jerusalem Revitalization Program (OCJRP) The Old City of Jerusalem Revitalization Program (OCJRP) was established by TAAWON in 1994 with primary funding from the Arab Fund for Economic and Social Development in order to achieve sustainable development and renewal of Jerusalem’s much neglected Old City. The goals of OCJRP are to improve social, economic and environmental conditions in the Old City of Jerusalem, protect the historic architectural heritage of this unique city, and build the capacity of professionals and workers in the field of conservation while encouraging community participation in the revitalization process. In 1995 TAAWON established a Technical Office to implement various OCJRP components through an interdisciplinary technical team of urban planners, architects, engineers and archaeologists with well‐trained experienced team of over 15 staff members. Since its establishment the OCJRP has comprised four main components which are implemented in parallel. Consequently, this will achieve a comprehensive and integrated revitalization process that goes beyond the restoration and rehabilitation of the historic buildings and monuments. By providing training and capacity building in the field of heritage preservation, resulting in jobs created in this field, and engaging the community in the protection of the architectural and cultural heritage, OCJRP aims to achieve a development goal as well as a cultural objective. The main OCJRP components also include the creation of an information and documentation center. This is being achieved by establishing a comprehensive database for the old cities of Jerusalem and Nablus based on extensive research and field surveys. (For more information please visit http://ocjrp.welfare‐ association.org/en )
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Training at OCJRP As mentioned above, a key component of OCJRP work is training on cultural heritage protection, training activities include:
Core courses: what is known as long courses. These are 3‐4 month courses that encapsulate the theoretical and technical knowledge needed for the conservation and management of cultural heritage. The Curriculum was developed with ICCROM,1 and most recently the partnership with ICCROM through ATHAR‐ICCROM centre in Sharjah was put in place through which a coordinator from ICCROM is involved through the course and certificates are endorsed by ICCROM‐ATHAR.
Short courses: these are 3‐5 day courses that are subject specific given on a range of topics that can be technical like advanced structural analysis or informational like a course on the history of Jerusalem.
Internships: 6‐month paid internships at OCJRP for fresh graduates.
2 Evaluation Objective: This evaluation comes after almost 10 years of the first training course offered by OCJRP. The key question is how to proceed from 2018 onwards. OCJRP would like to know what was good and what are the needed improvements (results and impacts achieved), what are the current local and international trends in training (in the field of cultural heritage) and how OCJRP can further develop its training program to achieve better results. The outcome of this evaluation shall be a guiding document towards adopting any needed changes in the future and towards preparing fundraising documents for potential donors. Available information OCJRP has full documentation of its courses over the past year, including:
Preparatory stage reports
Curriculum development reports
Course names, curriculum, trainers and trainee names and contact information
Partial information about course evaluation from trainees
Trainer reports after the conclusion of each course. OCJRP will be available to provide all needed assistance and use its contacts to facilitate the evaluation process. Below is a summary table of courses offered by OCJRP: 11
ICCROM: The International Center for the Study of the Preservation and Restoration of Cultural Property. http://www.iccrom.org/ Page 3 of 9
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Type
Number of courses
Number of participants
Nationality of trainers Jerusalem, Nablus, Italian, Swiss, UK, Ramallah, Hebron, French, Slovak, Bethlehem, Shefa Bosnian, German, Palestinian Amr Locations
1
Core course (3‐4 months)
13
162
2
Intensive courses offered by local experts
18
223
Jerusalem, Nablus
3
Intensive courses offered by international experts
276
Italian, Swiss, UK, Jerusalem, Nablus, French, Slovak, Bosnian, German, Jericho, Gaza Egyptian
24
Palestinian
N.B. OCJRP trains an average of 3 interns per year for 6 months each, starting 2010. Main evaluation questions: The Objective of the evaluation exercise is to look closely into the training program (from a macro and a micro perspective) and identify impact achieved to learn from and build on. It should:
Analyse the strengths and weaknesses in the design and implementation of the training
Analyse the results achieved and the direct and indirect impact on the short and medium terms
Highlight the successes, failures, lessons learnt, recommendations for the future particularly in relation to local needs and international trends
More specifically, the assessment should answer the following: 1. Does the intervention contribute to reaching higher level development objectives (preferably, overall objective)? What is the impact or effect of the intervention in proportion to the overall situation of the target group or those effected? 2. How relevant, effective, efficient, and sustainable was the intervention? -
Relevance: how relevant is the training and its activities to Taawon strategic plan? How relevant is it to local and national needs and priorities? to what extent it responds to target groups needs and priorities?
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Effectiveness (doing the right things): are the objectives of the training being achieved? How big is the effectiveness or impact of the project compared to the objectives planned (Comparison: result – planning)? To what extent were the training effective in bringing change in practice?
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Efficiency (doing things right): Is the relation between input of resources and results achieved appropriate and justifiable (cost‐benefit ratio)? How efficient were the training organisational, management and supervision structures? Were resources used efficiently? are the objectives being achieved economically?
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Sustainability: are the positive effects or impacts sustainable? To what extent can activities, results and effects be expected to continue after Taawon involvement has ended? How is the sustainability or permanence of the intervention and its effects to be assessed?
3. 4. 5. 6.
Was the training program gender balanced? How are our certificates valued? What lessons can be drawn from the past years? What is being offered regionally and internationally? What other modes of training re being offered? Can we adopt/change any to fit our local needs? 7. What Key Performance Indicators (KPIs) should we adopt to measure our performance against?
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Technical requirements/ guidelines: Scope of work
The consultant(s) is expected to lead the evaluation exercise in coordination with OCJRP; tasks to include:
Plan the evaluation design, methodology and work plan (including timeframe)
Conduct a desk review; going through the different relevant documentations (including, regular progress reports, previous assessments or project evaluations, studies, awareness material and audio visuals produced, etc.) and any other relevant information.
Plan, design, and coordinate the data collection process -
Identification of the major stakeholders to be interviewed, such as the direct participants, donors, implementing partners, etc.
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Agreeing on the type of information to be collected from each of the different stakeholders
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Preparation of checklists (interview questionnaire, FG guides) and other tools for data collection in coordination with OCJRP.
Collect data and provide in depth analysis of findings.
Prepare first draft of the evaluation report and share with Taawon for review and feedback.
Participate in a workshop (or closed meeting) and present findings, conclusions, recommendations, success stories and lessons learnt.
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Deliver a final edited evaluation report (both hard and soft copy) based on workshop results and final feedback of OCJRP.
Data should be graphically represented as well. Expected Deliverables
Assessment methodology and plan after one week of signing the contract, to be approved by OCJRP
Data collection tools including interview and focus group meeting guides 2 weeks after approving the work plan, to be approved by OCJRP
Final narrative report in English language presenting the findings and recommendations (report to include executive summary, research objectives and methodology, findings, case studies, lessons learnt and recommendations for the future) in addition to 2‐4 pages of executive summary in Arabic and any relevant appendixes (interview questions, list of interviewees, etc.)
A power point presentation in English and Arabic summarizing the report’s content All deliverables to be provided in hard copy and on CD. Timeframe: The expected timeframe of such a study is 2 months. Required competencies and qualifications The selected consultant (or consultancy firm) should fulfill the following:
Holder(s) of an advanced degree in social sciences, architecture, rehabilitation, or relevant fields
Proven experience in conducting similar assessments and research with demonstrated capacity to analyze qualitative findings
Possess extensive knowledge of development principles and evaluation methods
Has In‐depth understanding of the situation of context relating to cultural heritage in Palestine
Enjoys excellent communication skills and proficient in both Arabic and English languages
Independent and neutral and has not been involved in any of the Taawon’s programs Required technical information
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A. Team: Taawon would like to engage with either an individual, group of individuals, or a company to do the proposed evaluation. The applicant should provide detailed information relating to: Company / expert profile
Detailed CVs are to be included.
Previous experience in similar tasks
Names of parties engaged with for similar tasks with contact information
Sample of previous work
Experience in other relevant tasks
Note if the applicant(s) has previously been engaged with Taawon (when, with whom, type of task)
If the applicant is a group of individuals or company: the structure of the team is required as well as the tasks and responsibilities of each team member.
B. Methodology: the applicant is requested to provide a brief of the methodological approach to the task at hand, including rationale for the choice of the approach, as well as expected engagement from OCJRP. The methodology is also expected to include a response/ opinion of the ToR described above. C. A clear action plan with time frame indicating main millstones. D. Timeframe: the applicant is required to provide an initial time plan for the task at hand, with clear milestones of the work and the expected role/engagement of OCJRP in each milestone. Required financial information The applicant is expected to provide the following:
Budget breakdown of expected costs clearly divided in budget line items that reflect actual costs: e.g. Human resources, communications, consumables, etc.
A statement of validity of the financial offer for sixty (60) calendar days from the day of submission.
All prices should be provided in USD with NO TAX. Local Companies should submit TAX Deduction Letter.
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Deliverables, evaluation criteria, and schedule Application format
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The applicant(s) are required to submit two sealed envelopes, one for the technical offer and the other for the financial one by hand.2 It is necessary to have the technical offer on a CD included in the envelope. Each envelope is to be addressed in the following manner To: Attn. Nisreen Tabanja Taawon‐ OCJRP Al Nahda Square Canada St Ramallah‐Palestine
From: Company/ individual name Address Phone Number
Project: The Evaluation of the Old City of Jerusalem Program (OCJRP) Training Activities
Technical (or financial) offer Date of submission: Evaluation process and criteria o Technical offers will be opened first. A 70% weight of the total 100 points will be given to the technical offer while 30% will be given to the financial (with the lowest price taking 30 points). o Technical offers achieving 50 points out of 70 and above will be considered for the financial evaluation only. Those who do not cross the 50 points threshold will not be considered for further evaluation. o Technical points will be awarded as follows: Completion and legibility of the offer: 5 points Previous experience and individual(s) abilities: 30 points Methodology: 35 points o As mentioned above, financial offers will be given 30% of the final score. The financial offer with the lowest price will be given the full 30 points. Relevant dates o The deadline for submission is 11 June 2017 @12.00 Noon Palestine local time.
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In case submission is from off-shore; kindly contact us to coordinate a secure and encrypted mode of submission. Page 8 of 9
o Questions about this evaluation can be addressed to
[email protected], by 28 May 2017 @12.00 Noon Palestine local time. o A complete list of questions and answers will be published online on the same advertisement link by 30 May 2017 General notes o Taawon has the right to cancel this RFP at any point without the need to declare reasons for doing so; o Taawon has the right to reject any offer that is incomplete or missing any information or does not adhere to the requested guidelines.
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