Please take the time to read this guide in detail and feel free to call on ... website. Competing vessels, tools and per
The Logistics Guide
WELCOME We at RDL Logistics Services join with the event coordinators to welcome all participants and fans to the OK Dinghy Worlds 2017 and the 2017 Finn World Masters. We are very happy that you have chosen to come to Barbados for this event and are committed to making this a really enjoyable time for you and yours. Please take the time to read this guide in detail and feel free to call on us, should you have any questions. And remember... make time to enjoy all that our precious island has to offer. We look forward to seeing you soon in paradise!
Collis Williams Managing Director | Logistics Consultant
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WELCOME Barbados is a superb world-class destination for dinghy racing. As the World Champions both in 2010 and in 2013 said, "The waters off Carlisle Bay offer champagne sailing conditions." Rest assured that RDL Logistics Services and their partners deliver a seamless, professional service ensuring your containers enter and leave the island as smoothly as possible. We all hope everyone enjoys their time visiting the island and competing in the upcoming World Championships.
Andrew Davies Event Director
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TABLE OF CONTENTS About Us
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Government Provisions
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The Logistics Cycle
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Documentation
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FAQs
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Contact Us
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RDL Logistics Services is your team of logistics and supply chain professionals who use innovative and creative solutions to ensure that we consistently meet and surpass our event logistics clients’ expectations. We understand well that in the logistics industry there is nothing more time sensitive than event logistics. “When” is the currency of event logistics and the currency that we “trade” in. We have the knowledge, experience and resources to expedite seamlessly on your behalf.
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Government Provisions The Government of Barbados has offered three (3) main duty free concessions for participants of the sailing championships of 2017.
EQUIPMENT & PARTS Equipment and parts of equipment to be used by competitors while competing at the sailing championships will be allowed entry into Barbados free of all duties and taxes.
1. Equipment and Parts 2. Tools of the Trade 3. Used Personal Effects
TOOLS OF THE TRADE Tools to be used for the repair of competition equipment will also be allowed entry into the island free of duty and taxes. USED PERSONAL EFFECTS Used personal effects, listed as such, belonging to competitors will also be allowed full duty free entry into Barbados. It is extremely important that directions are closely followed for the documentation of these items in order to avail of the duty free entry into Barbados.
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The Logistics Cycle Origin Port
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Bridgetown Port
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3 Barbados Sailing Association Collection Point 7
Bridgetown Port
The Logistics Cycle 1. ORIGIN PORT
3. BARBADOS SAILING ASSOCIATION COLLECTION POINT
Competing vessels, equipment, tools and personal effects must be cleaned of all debris and soils and packed securely into shipping containers for onward forwarding to the Bridgetown Port, Barbados. Each competitor is responsible for securing his or her equipment.
Unloading Following Customs examination, cargo will be unloaded and dispatched as per a predetermined schedule, which can be viewed on the RDL event logistics website (www.rdlupdates.com).
It is extremely important to issue each vessel with a unique identification number. This number will be used for the duration of the logistics cycle, both inbound and outbound, and will be reflected throughout your documentation and clearance processes. This number must be firmly affixed to the vessel in such a way that it remains throughout the total logistics exercise. All accompanying equipment parts, tools and personal effects must be packaged separately and marked clearly with the name of the participant and the vessel’s unique identification number.
Repacking A repacking schedule will be uploaded to the RDL logistics event website. Competing vessels, tools and personal effects must be cleaned of all soil and debris and packed securely into designated containers. Each competitor is responsible for securing his or her cargo.
4. BRIDGETOWN PORT Containers will be closed, sealed and transported to the Bridgetown Port based on a predetermined schedule.
RDL’s status reporting system for each competitor will commence when the cargo departs from the Origin Port.
1. ORIGIN PORT [Return] 2. BRIDGETOWN PORT
The assigned Freight Forwarders used on export will clear goods arriving back at the Origin Port.
The RDL team will clear all cargo arriving at the Bridgetown Port and deliver to the Barbados Sailing Association Collection Point for the Customs examination and offloading process. 8
Documentation The Barbados Customs and Excise Department requires that all goods imported into the island must be suitably documented and accounted for. There are three (3) important documents that must accompany each competitor’s cargo.
REQUIREMENTS When completing the forms please bear the following points in mind:
1. Invoice for equipment (vessel) and parts 2. Invoice for tools 3. Used personal effects listing
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The Item # on your invoice is your Unique Identification Number and must be used to label all cargo. A commercial value must be indicated for all items listed on an invoice. This value is used for Customs clearance purposes only. All invoices must be signed and dated.
Sample Equipment & Parts Invoice The link to a sample and blank Equipment & Parts Invoice is provided below. Please fill out and email to
[email protected] and
[email protected] www.rdlupdates.com/documents
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Sample Tools Invoice The link to a blank Tools Invoice is provided below. Please fill out and email to
[email protected] and
[email protected] www.rdlupdates.com/documents
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Sample Used Personal Effects Listing The link to a blank Used Personal Effects Listing is provided below. Please fill out and email to
[email protected] and
[email protected] www.rdlupdates.com/documents
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FAQs 6. What if I am not there when cargo is examined and offloaded? The Barbados Yacht Club will arrange a holding area for competitors who are unavailable at dispatch.
1. Do I need to list every equipment part, tool and personal effect? Yes. Customs needs an outline of the items packed. 2. Am I responsible for insuring my cargo? Each competitor is responsible for his/her marine insurance. There will be suggested insurers for the event.
7. When do I have to prepare to repack my vessel? A repacking schedule will be posted on the RDL event logistics website.
3. How long does it take for containers to clear the Bridgetown Port? It generally takes between 2 to 4 days.
8. What if I am not available for repacking? Competitors will have to make arrangements for someone else to function on their behalf, and outline their identity to the logistics team no less than 48 hours before repacking.
4. When will I have access to my cargo? There will be an unstuffing schedule posted on the RDL event logistics website.
9. Are there any local charges that will have to be paid? The local organizing committee will notify all competitors of any charges that apply, well in advance of arrival.
5. Where do I collect my vessel and other items shipped? Collection will take place at the Barbados Yacht Club. A collection schedule will be posted on the RDL event logistics website.
10.Where do I find the information on the status of my shipment? RDL will be providing a website (www.rdlupdates.com) where all persons can access the current status of their shipments.
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Contact Us RDL Building, Spring Garden Industrial Estate, Barbados www.rdlupdates.com
[email protected] |
[email protected] (246) 256-7095 | (246) 261-2296
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