Top 10 Ways to Eliminate Manual Tasks - Logicbroker

tedious jobs. This white paper will discuss the top ten ways companies can eliminate manual tasks. ... automatically by software, such as logicbroker. By having ...
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Top 10 Ways to Eliminate Manual Tasks Introduction Today’s eCommerce economy warrants substantial growth over the next several years. Companies are expecting increased business and profits without adding more employees. Humans are prone to errors, and an error in the order process is costly and time consuming. Errors are most commonly caused because of inaccuracies made while performing manual tasks. Fortunately, there are many solutions to help automate these tedious jobs. This white paper will discuss the top ten ways companies can eliminate manual tasks. 1. Utilizing an EDI Provider EDI, or electronic data interchange, is the automated exchange of information between organizations electronically. By electing to use an EDI provider, businesses could receive necessary documents through one channel. Procurement documents are generated automatically by software, such as logicbroker. By having documents automatically generated, employees that previously spent time writing up documents can now focus on more important tasks. Choosing EDI saves money, as paper documents are removed from the order equation. The need to purchase paper and ink is eliminated, since all information flows and is stored electronically. Removing paper also fulfills a sense of corporate social responsibility. With less paper consumed, fewer trees need to be cut down and CO2 emissions are reduced. 2. Automate Invoices An EDI 810 is the electronic alternative to a paper invoice and sent in response to an EDI 850 (purchase order). An 810 is a request for the payment of goods or services that have been sold, and includes the payment terms, invoice details, and order information. 810s enable businesses to streamline the supply chain by eliminating the need to receive invoices through fax or email and manually rekey the information into different systems. Sending an EDI 810 is simple, and primarily done through the internet because it is more affordable. The file is kept secure by using encryption. Once an 810 is received, it is translated into a functional format for the business’s system. Then, it can be synched to an internal system of record, like an ERP (enterprise resource planning) to be processed—an example of how manual data entry is eliminated. Retailers and suppliers find 810s to be useful because invoices can be sent in just one format rather than receiving emails, faxes, or CSVs.

3. Automate Product Catalog Price File Automating product catalog price files is another replacement for manual tasks. An EDI 832 is a catalog price file and is used to request or provide prices and product information of goods electronically. An 832 replaces a paper catalog and includes: seller name and contact information, terms of sale, discount, physical details including packaging, and pricing information. By utilizing 832s, businesses can simplify the supply chain by eliminating the need to manually enter data information into different systems, such as shopping carts or ERPs. Sending and receiving an 832 is a process much like the 810’s. Once the document is received and translated, retailers can automatically update product pricing and information from trading partners to their shopping cart, which eliminates lost revenue due to inaccurate prices. Suppliers find it useful because they can quickly communicate pricing and product information to their trading partners electronically instead of sending catalogs via email, fax, or mail. 4. Automate Product Inventory An EDI 846 is an electronic version of a paper inventory update and used by trading partners to communicate inventory levels and whether there is stock of inventory on hand to be sold electronically. An EDI 846 can be sent multiple times a day or just a few times a week. A typical 846 document includes: inventory amount, committed inventory, quantity on order, backorder quantity, inventory in transit, and returns. Like an 832, EDI 846 documents replace the need to rekey data into shopping carts or ERPs. Retailers benefit from 846s because they can automatically update inventory levels once t