13 Sep 2011 - The Information Resources Policy for the School of English, Drama and Film is designed to facilitate succe
UCD School of English, Drama and Film Information Resources Policy Page created: July 27th 2011
UCD School of English Drama and Film Information Resources Policy Page Number
Contents 1. Introduction
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2. Profile of the School of English, Drama
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and Film
3. Scope of Collection
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4. Library Budget
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5. Selection of Resources
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6. Internal and External Relationships
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7. Special Collections
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8. Donations
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9. Library Support for Resource Use
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10. Stock Review
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11. Future Considerations
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12. Review of Policy
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13. Contributors
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Appendices
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UCD School of English, Drama and Film
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UCD School of English, Drama and Film Liaison Librarian: Monica Cullinan 1.0 Introduction The Information Resources Policy for the School of English, Drama and Film is designed to facilitate successful partnership between the Library and the School in the selection, management and promotion of information resources supporting the teaching and research interests of the School.
1.1 Application This policy will inform School and Library decision-making in recommending items for purchase or deselection. The identification and implementation of key procedures and mechanisms will enable constructive review of existing resources as well as the selection of new resources targeted at areas of strategic growth in School education and research.
1.2 Audience The policy is aimed at academic and research staff from the UCD School of English, Drama and Film and relevant staff from the UCD Library.
1.3 Policy Summary This policy outlines procedures for selection, deselection and purchase of resources. Information on the HEA-IReL initiative is provided and the range of resources, as well as the scope of the collections, available to members of the School is described. Interdisciplinary relationships between the UCD School of English, Drama and Film and related schools are identified and library support for resource use to promote teaching and learning opportunities are outlined. Details of the Library budget are itemised and future trends which may impact on resource provision are included. The policy will be reviewed regularly by School staff and the Liaison Librarian.
2.0 The Profile of the School of English, Drama and Film The School is home to approximately 50 academic and administrative staff and 50 parttime tutors. It has a distinguished record of academic achievement in research and in teaching and contains a thriving community of undergraduates and graduate students (approximately 160 students are either working towards a Masters degree or reading for a PhD). Regular visits by distinguished academics, writers, dramatists and film-makers from 13/09/2011
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all over the world ensure that the School is kept abreast of the latest developments in scholarship, writing, drama and film.
2.1 Subject specialisms, course offerings and staff research interests can be found on the School’s website at http://www.ucd.ie/englishanddrama/index. html.
2.2 Other Users: Courses offered by the School have a high level of uptake among students from other disciplines across the university (as electives) including Erasmus students, JYA students and visiting international students.
3.0 Scope The scope of the collection of resources will reflect the School’s teaching and research activities and resource management will be facilitated by the relationship between the School and the Liaison Librarian.
3.1 Subject Coverage Topics include
Anglo-Saxon Literature and Culture
Medieval Literature
Renaissance literature
Eighteenth-Century Literature
Nineteenth-Century Literature
Twentieth-Century Literature
Anglo-Irish Literature Hiberno-English
Drama Studies
Film Studies
Irish Studies
American Literature
British Literature
Postcolonial Literature
Women’s Writing
Gender Studies
Creative Writing
Children’s Literature.
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3.1.1 Anglo Irish Literature: The holdings in Anglo-Irish literature represent a substantial component of the Library’s collection and are of international significance. This reflects the importance of the Irish literary tradition in the School’s research and teaching.
3.2 Location The majority of physical resources are located on Level 2 of the James Joyce library. A number of pamphlets are held in the James Joyce Library Store and some material of relevance to drama studies is also held in the UCD Library, Blackrock.
3.3 Classification UCD Library uses the Dewey Decimal system to classify material in all formats. The primary classification range for literature is 800-899. English literature is 820-829. AngloIrish literature is shelved adjacent to this, has the suffix “IR” and has the classification range 820IR to 828IR.
3.4 Chronology The resources currently include material covering the Anglo Saxon period to the present day.
3.5 Geographical The emphasis in the collection is on primary and secondary critical sources, reflecting the literatures of Ireland, the UK, the USA, Canada, Australia and New Zealand, with representation from other world literatures in English.
3.7 Dissertations and theses In accordance with university regulations, the Library receives copies of all major doctoral and research theses submitted to University College Dublin. The collection comprises mainly doctoral and Master's theses by research. For more information, see the Library website1.
3.8 Reference Resources The reference collection for the School provides both print and electronic resources and reflects the Library’s policy requirement (UCD Library Information Resources Development Policy2 section 3.2.1) “to increasingly make information resources (notably…reference materials) available electronically”
1
http://cms.ucd.ie/library/finding_information/ourcollections/theses/ http://www.ucd.ie/t4cms/Guide45.pdf 13/09/2011 UCD School of English, Drama and Film Information Resources Policy 2
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3.9 Legal Deposit
The Copyright Act 1963 designates UCD Library as a legal
deposit library for printed material published in the Republic of Ireland. These items are integrated into the relevant Library’s collections wherever possible or stored in closed access.
4.0 Budget A resource allocation model (RAM) divides library funding among the schools and across funds to maximize the purchase of targeted items to support both research and teaching. The fund designation for the School of English, Drama and Film is currently as follows:
A reading list fund: to purchase items on reading and resource lists for modules across UCD
A research monograph fund: to purchase monographs required for research areas represented within the 5 Colleges of UCD
A general fund: to purchase items which are not represented by either the Research fund or the Reading List fund but which would materially enhance the teaching and research work of the school. Purchases may include electronic resources not requiring yearly subscriptions.
Other sources of funding:
A number of multi-disciplinary electronic resources are purchased via a top-sliced Library fund dedicated to the purchasing of items not tied to the teaching or research of one particular school
The Irish Research e-Library (IReL) funds a number of significant databases of relevance to the School, including JSTOR and Nexis. Payment for IReL funded resources does not come out of the School’s budget. (See also page 8 and Appendix 1 for a full listing of relevant IReL resources to the School of English, Drama and Film). Further information on IReL is available on its website at http://www.irelibrary.ie
5.0 Selection of Resources School-Library Liaison Representative (SLLR): Dr PJ Mathews
5.1 Partnership between School and Library The SLLR will work closely with the Liaison Librarian to co-ordinate library purchases across the School, in 13/09/2011
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consultation with colleagues from the School of English, Drama and Film. The purchase of materials in all formats will be based on a proactive partnership to ensure an up-to-date, balanced and representative collection.
5.2 Procedure for purchase Please see Appendix 2 for a diagram illustrating the book ordering process.
5.2.1 Items recommended for purchase should contain as much detail as possible including title, author, date, publisher and ISBN. Requests to support the School’s teaching and learning must specify the name of the academic concerned, module name, the estimated number of students taking the module, programme name and year of the programme.
5.2.2 Research material: Material required to support School research will be purchased when possible. Purchase requests will be based on the research interests of the School staff and on the professional expertise and knowledge of the Liaison Librarian.
5.2.3 Module and Programme support:
The Library will continue to actively
review its resources to ensure that modules and programmes at undergraduate and postgraduate level are adequately supported and that the impact on library resources can be correctly assessed. To ensure the timely purchase of resources, the Liaison Librarian will need to be informed as soon as possible about the following:
The introduction of new modules
Any modification to existing modules
The introduction of new programmes
Current modules on offer in each programme for the new academic year
The introduction of new methods of teaching (e.g. Enquiry-Based Learning)
The Liaison Librarian monitors usage of the collection and will order replacement/extra copies of items due to:
Damage
Loss or theft
Multiple requests for an item over a short period of time
User need based on information received from Information Desk, Library
Suggestion Books and online queries
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5.2.4 Reading list items Reading lists will be given to the Liaison Librarian prior to the start of each semester, using the agreed procedures for collection of module reading lists. Where possible, items on reading lists will be purchased and placed in the most appropriate collection area (General collection or long loan, Week loan, or Short Loan Collection), depending on class size and numbers of copies. For items that are difficult to source or quite expensive, the Reserve Collection (i.e. Library use only) will be used. Items will be moved between collections, as required, to facilitate maximum use of resources by users. The average turn-around time for ordered items to appear in the Library is 4-6 weeks. The Liaison Librarian will also facilitate the purchase of urgent items when necessary. Requests for reading list items should be made in a timely fashion to ensure that items are available to users once the semester begins. At present, there are some financial constraints in the library budget as a result of university cutbacks and the wider national economic situation. The School will be kept informed of the library’s financial situation and included in the strategies used to purchase and maintain resources.
5.2.5 Multimedia materials: Based on School requests and in support of the UCD Library’s Information Resources Policy (section 5.1), the Liaison Librarian will facilitate the purchase of relevant multi media material and this currently includes the purchase of DVDs.
5.2.6 Electronic Resources As identified in UCD Library’s Information Resources policy, it is Library strategy to move towards electronic information provision where possible. The Liaison Librarian and academics in the School of English, Drama and Film will continue to identify relevant electronic databases which support the work of the school. Most library electronic material is available both on and off campus via Findit @ UCD Library.
Individual databases and electronic journals are accessible in an A-Z listing via Findit by selecting the Database and Journals tabs.
Electronic material is also available via the “My Library” tab in UCD Connect.
5.2.7 Irish Research e-Library (IReL) UCD Library users have benefitted from the availability of electronic resources provided by the IReL initiative, a joint funding initiative by Science Foundation Ireland (SFI) and 13/09/2011
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the Higher Education Authority (HEA) to substantially increase the range of resources available to Irish university libraries. These IReL funded resources are reviewed regularly, and subscriptions are based on a “value for money” model – using usage statistics as a measure of “value”. Ongoing promotion of these resources to students and staff, by both the School of English, Drama and Film and UCD Library is therefore required to maximize usage, and so ensure, where possible, continued funding of these resources by IReL. Databases, of relevance to School of English, Drama and Film funded by IReL include: Academic Search Premier Arts and Humanities Citation Index Cambridge Journals Online Film Index International Humanities Fulltext JSTOR Nexis UK Oxford English Dictionary and Oxford Reference Online Sage Journals Online Women Writers Online
A complete list of IReL funded resources can be found at: http://www.irelibrary.ie/resources.aspx?g=HSS Appendix 1 also lists multi-disciplinary resources funded by both the Library and IReL that may also be of benefit to the School of English, Drama and Film
5.2.8 Journals: To ensure that journal titles to which the School subscribes reflect current teaching and research interests, print and electronic subscriptions will be reviewed as required, but at a minimum of every five years. Interdisciplinary resources, of interest to the School, accessible via IReL or funded by other Schools may not be cancelled by the School of 13/09/2011
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English, Drama and Film. The review process will be a collaborative endeavour between the Liaison Librarian and the School representative and will consider:
Current holdings
School teaching and research interests
Impact factors
Online availability
Cost
Savings
Requests for purchase will mirror the review criteria above. When suggesting a journal title for purchase, please provide the Liaison Librarian with the journal name, subject matter and intended audience. In keeping with Library policy (Information Resources Policy, 3.2 and 3.3), new titles are purchased in electronic format where possible.
6. 0 Internal and External Relationships 6.1 Internal. Multi-disciplinary teaching and research is significant across the university campus. The Library provides subject and liaison support for a range of subjects of relevance to the School including: History, Philosophy, Modern Languages, Gender Studies, Irish and Celtic Studies. As a result of multiple user groups accessing the resources, usage is closely monitored
6.2 External. The UCD-Trinity Innovation Alliance aims to build on areas of combined strength and individual distinctiveness on the two respective campuses. This will impact on 4th level PhD training in the School and the Library will seek to ensure that research resources have sufficient depth and breadth to meet these requirements.
7.0 Special Collections Special Collections contains items inherited by UCD’s antecedent institutions, the Catholic University of Ireland and the Royal University of Ireland, and consists of items mainly published before 1851. In some cases, items of significance from 1851 onwards are also collected. The School of English, Drama and Film and the Liaison Librarian works closely with the Special Collections librarian to support the research of the School. The website contains further information and is accessible here:
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http://cms.ucd.ie/library/finding_information/special/ Collections of particular relevance to the School of English, Drama and Film are outlined below.
7.1 Printed Material:
Examples of early Irish printing
Early editions of writers e.g. Jonathan Swift and Oliver Goldsmith
A number of Joycean first editions, including a signed and dedicated first edition of Ulysses
The Curran book collection containing Irish texts of the early 20th century, including works by WB Yeats, George Russell, James Stephens and Lady Gregory
The John Lincoln Sweeney collection containing English, American, and Anglo-Irish writers in first and early editions with many containing inserts and notations
The Manning collection containing a collection of children’s adventure books and stories and nineteenth and early twentieth-century publishers’ bindings. This collection is complemented by ongoing collecting of contemporary Irish children’s literature
7.2 Literary papers: this collection comprises drafts of original works including poems and novels and personal correspondence. Relevant papers include:
The Curran Papers (including correspondence between Constantine P.
Curran and James Joyce)
Maeve Binchy
Patrick Kavanagh
Mary Lavin
Edna O’Brien
7.3 Irish Virtual Research Library and Archive (IVRLA): the IVRLA facilitates increased access to material through the ongoing digitisation of key elements of UCD Library’s Special Collections. The IVRLA, with Special Collections and the School, can also support new teaching and learning initiatives e.g. EBL. Items of interest to the School include:
The Beckett Country photographs
The Curran Collection photographs
UCD Letters Collections
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8.0 Donations The following donations of material are welcome:
Books / book collections to supplement and/or augment holdings in the General Collection.
Rare books, signed books and first editions to strengthen Special Collection holdings
Statutes and other material of interest to Irish legal history.
The Library will manage the donated material as appropriate and as reflected in the UCD UCD Library’s Donations policy.
9.0 Library Support for resource use The Library is committed to supporting the promotion and use of all information resources. To this end, the Liaison Librarian will continue to work with library colleagues and academics to maximise exploitation of key English, Drama and Film sources using accepted international frameworks for information skills delivery to support undergraduate teaching, academic research and postgraduate studies. The Library will work with the School to:
Identify the level and detail of training required
Identify a suitable place within the timetable to deliver training at point of need
Identify the most suitable delivery mechanism
Evaluate the training’s impact on assignment quality via assessment
10.0 Stock Review In line with UCD Library policy (section 12.2 of the Information Resources Development Policy), print resources are reviewed regularly to ensure currency and relevance. As a result, decisions will be made in conjunction with the School regarding the permanent disposal of items as well as the removal of items from the open shelves to closed storage.
11.0 Future Considerations The Library is committed to aligning the provision of information resources to the strategic priorities of the School. Identification of best practice will facilitate effective resource management to support the teaching and research of the School. Issues impacting on current planning include:
Future trends in humanities research.
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The development of inter-disciplinary and thematic research
The provision of lifelong learning and information skills to library users
12.0 Review of Policy This policy is intended to be an active document designed to help with information resource development and assessment in support of School teaching and research priorities. The Head of School (or the designated School of English, Drama and Film liaison officer) and the liaison librarian will review this document on an ongoing basis to ensure its relevance to School interests. The liaison librarian (Monica
[email protected]) welcomes comments and suggestions regarding the evolution of this policy Policy edited: March 2010
13.0 Contributors School of English, Drama and Film
UCD Library
Dr PJ Mathews
Ms Valerie Kendlin
Professor Nicholas Daly
Ms Monica Cullinan
Dr Fionnuala Dillane
Ms Ursula Byrne
Dr Eamonn Jordan Mr Tony Fitzmaurice
Appendices Appendix 1 – Irel and Library funded resources IReL Resources of interest to School Academic Search Premier Provides full text access to more than 3,430 scholarly publications in the humanities, social sciences, language and linguistics, arts and literature. Time span: 1965 onwards. The database is updated daily.
Annual Reviews Authoritative, analytic reviews in 32 focused disciplines within the Biomedical, Physical, and Social Sciences. Time span: 1932 onwards.
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ARTstor ARTstor is a collection of over 550,000 digital images offering a broad view of art, architecture and all aspects of visual and material culture, as well asarchaeological and anthropological objects.
Cambridge UP Journals Online Provides full text access to almost 200 journals in the sciences, humanities and social sciences published by Cambridge University Press.
Dissertations and Theses Abstracts Providing details of over two million doctoral and master's theses, this is the single, central and authoritative resource for North American theses. Covers works from 99 percent of US institutions in addition to thousands of international titles. Includes significant, though patchy, European content. Coverage: 1861 to present. Includes detailed abstracts for doctoral theses 1980 onwards and for masters 1988 onwards.
ERIC Education. Indexes journal articles, documents and reports. Time span: 1966 onwards.
Film Index International A major information resource for entertainment films and personalities produced in collaboration with the British Film Institute. With a scholarly, inclusive approach to all areas of film studies - from the very first silent movies, to art house classics or the latest blockbusters - Film Index International provides truly international coverage, indexing films from over 170 countries going back over seventy years.
Index to Theses Indexes theses accepted for higher degrees by the Universities of Great Britain and Ireland. Abstracts of PhD theses are included from 1970 onwards. Time span: theses accepted since 1716
Oxford Journals Online Provides full text access to Oxford University Press titles. Time span: 1996-.
Oxford Reference Online Offers access to over 150 of Oxford University Press' authoritative reference titles. Includes an extensive range of language and subject dictionaries in addition to some General Reference titles. Also includes key titles from the "Oxford Companion" Series which provide informative subject overviews. 13/09/2011
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Project Muse Project Muse provides full text access to over 300 scholarly journals, published by more than 60 publishers, in the humanities, arts and social sciences.
Sage Sage journals online includes over 400 journals in the fields of business, humanities, social sciences, and science, technology and medicine. Access: 1999 onwards.
Science Direct Social science, science, technology and medicine - including veterinary medicine. Full text access for UCD starts from 1995.
Springerlink The premier electronic data source from Springer for researchers in humanities, biomedicine, life science, clinical medicine, physics, engineering, mathematics, computer science, and economics.
Taylor and Francis Multidisciplinary resource. Coverage includes the humanities, biosciences, business, environmental sciences, 08/08/2008pure and applied science and technology, social science, urban planning, psychology and English, Drama and Film. Access to the full text of over 1200 journals published by Taylor & Francis. Time span: 1997-
Web of Knowledge Web of Knowledge from ISI provides access to several products including: Web of Science, ISI Proceedings, Journal Citation Reports, Essential Science Indicators and ISI HighlyCited.com
Wiley Interscience Now incorporates the Blackwell journal collection including humanities and social science subjects and also covers the Current Protocols series, full text journals (time span: 1799 onwards)
WilsonOmnifile A multidisciplinary database that provides index references and abstracts for over 4,000 periodicals, as well as access to full text from over 2,100 titles, including Art Full Text, Social Sciences Full Text, Biological & Agricultural Index Plus and Index to Legal Periodicals Full Text.
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Library-Funded Resources of interest to School of English, Drama and Film ABES-Annotated Bibliography of English Studies The AFI Catalog is the premier, authoritative resource of American film information for the years 1893・971. Produced in collaboration with the American Film Institute (AFI), it is compiled and updated by the AFI film experts.
American Film Index Catalogue The AFI Catalog is the premier, authoritative resource of American film information for the years 1893・971. Produced in collaboration with the American Film Institute (AFI), it is compiled and updated by the AFI film experts.
British Humanities Index An international abstracting and indexing tool for research in the humanities, BHI indexes over 320 internationally respected humanities journals and weekly magazines, as well as quality newspapers published in the UK and the United States.
Dictionary of Old English The Dictionary of Old English (DOE) defines the vocabulary of the first centuries (6001150 A.D.) of the English language, using today's most advanced technology. The DOE complements the Middle English Dictionary (which covers the period 1100-1500 A.D.) and the Oxford English Dictionary, the three together providing a full description of the vocabulary of English.
Dictionary of Old English (Web Corpus) The Corpus consisting of at least one copy of every Old English text, more copies are included if they is significant because of the date or dialect. The Corpus contains approximately four million words of Old English, plus another million words of Latin.
EEBO-Early English Books Online Early English Books Online (EEBO) contains digital facsimile page images of virtually every work printed in England, Ireland, Scotland, Wales and British North America and works in English printed elsewhere from 1473-1700 - from the first book printed in English by William Caxton, through the age of Spenser and Shakespeare and the tumult of the English Civil War.
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ECCO-Eighteenth Century Collections Online A comprehensive digital edition of The Eighteenth Century, the world’s largest library of the printed book on microfilm.
Encyclopedia of Language and Linguistics The Encyclopedia of Language and Linguistics aspires to be the most authoritative, comprehensive and international reference source in its field. It contains over 3000 articles on all aspects of language and linguistics and includes 200 language maps, with information on number of speakers and language family. There are approximately 700 biographical entries, including those of contemporary linguists.
FIAF-International Index to Film Periodicals This database contains over 400,000 article citations from more than 330 periodicals. It offers in-depth coverage of the world's foremost academic and popular film journals.
Scopus Scopus is a comprehensive scientific, medical, technical and social science database containing all relevant literature
Swetswise SwetsWise offers a single point of access to a large and growing range of full text publications as well as table of contents and abstracts.
Times Literary Supplement The Times Literary Supplement is a weekly literary review published in London by News International. NB- access to Archive from 1994-Present only - not to the Centenary Archive.
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Appendix 2 Book Ordering
Page created: July 27th 2011
