Users of McMaster's Student Administration ... - McMaster University

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Feb 10, 2015 - SOLAR closes and MUGSI has reduced (read-only) functionality. Monday, March 16. Registrar's Office, Schoo
To:

Users of McMaster’s Student Administration Systems

From:

Mosaic Project Team

Date:

February 10, 2015

Re:

The March Launch of McMaster’s New Student Administration System

This March, McMaster University will replace much of its current student administration system, including MUGSI and SOLAR, with a new system as part of Mosaic. To help administrators and end users make a smooth transition, the Mosaic project team has established a schedule for users to complete tasks in the legacy system before moving to the new system. Key Dates Wednesday, March 4

Last date to process batch award and bursary payments through SFAS Oracle System

Wednesday, March 11

Last day until March 23 for academic transcript requests

Wednesday, March 11, 4:30 p.m.

Deadline for inputting information to the legacy system

March 12 – March 22

Students and alumni will not be able to request transcripts during this period

Thursday, March 12

Last day to make payments to student accounts using “Pay Now” button on Student Account Statement in MUGSI. (see note)

March 13

Last day for cancelling courses without failure by default.

March 13, 6 p.m.

Mosaic finance, HR, and student functions close, including applicant systems (see note). IBM student administration (ADWEB) closes.

Saturday, March 14, 12:01 a.m.

SOLAR closes and MUGSI has reduced (read-only) functionality

Monday, March 16

Registrar’s Office, School of Graduate Studies, Student Accounts, UTS and Faculty office websites to be updated with correct Mosaic information.

Tuesday, March 17

Mosaic finance and HR systems re-open

March 18

Applicant tools reopen

Thursday, March 19

Mosaic student functions open for student administrators. Faculty Center available for faculty members and instructors

Monday, March 23

Mosaic Student Center opens for students. The following functions will be of immediate interest to students: • 2015 Spring/Summer Enrollment (Registration) • Level II Program Selection • Student Online Aid Applications (including scholarship and Summer Work Program Applications) • Transcript requests • View updated student account and make payments

Notes 1) Student Accounts Beginning March 14 MUGSI will be available in a reduced, read-only capacity. Student account statements will not be updated after March 13 and payments will not be accepted via MUGSI. Payments will continue to be accepted through students’ bank Online/Telephone/Teller payment services (Canadian payments) or Wire Transfer (international payments), or in the student accounts office. The March 15 payment deadline is extended until Tuesday March 17. Please have students plan payments accordingly. 2) Mosaic Closure The closure of Mosaic has implications for time entry (i.e. payroll), academic applicants, and job applicants. a. Time Entry deadlines for the March 20 staff pay will change. Watch for an email from the HR Service Centre with details in the coming weeks. b. Academic applicant website offline and applicants will be unable to review the status of their applications to undergraduate studies from March 13 at 6 p.m. to March 18. c. Online job listings unavailable and candidates will not be able to apply for positions. 3) The McMaster Student Absence Form (MSAF) and the Minor/Certificate Application are unaffected by this transition. Additional project information available at www.mcmaster.ca/mosaic