VICE PRESIDENT OF FINANCE

VICE PRESIDENT OF FINANCE REPORTS TO:

CHIEF EXECUTIVE OFFICER (CEO)

ORGANIZATIONS:

A&A TRADING LTD.

DATE:

NOVEMBER 2017

ABOUT A&A TRADING LTD. A&A Trading Ltd. is a Vancouver, BC based forestry company specializing in all aspects of the forest business from planning, forestry and engineering, through to delivery of the product to market. A&A Trading is driven by a strong, market focused group of people and businesses that thrive on respect, transparency, innovation and entrepreneurialism. They’re proud of the value they bring to their suppliers, customers and partners. A&A is a family owned company that has operated successfully for over 30 years in the BC forest community. The company was founded in 1984 by Ab Mohammed who pioneered the Japanese – British Columbia log and custom cut, export business. They have grown exponentially over these years to where they are now a fully integrated and successful forest company.

What makes them successful is their people, the values they all stand by and their strong belief and confidence in the fact that if they use wisdom and vision to manage the stewardship of the forests sustainably, they will contribute to the well-being of the province for generations to come. The A&A family believes that their relationships define them and this reflects in the focus they have put not only into building a team of professionals, but in also choosing partners and clients who share the same values. For more information on the organization, please visit: http://www.aatrading.com/index.html

ABOUT THE VICE PRESIDENT OF FINANCE – REPORT THE BUSINESS As a key member of the leadership team reporting directly to the Chief Executive Officer, the Vice President of Finance will lead the development and implementation of a high-performance finance and administration function. Work closely with the CEO, the Vice-President of Marketing and Business Development and the Vice President of Operations to set overall organizational policies, priorities and structure to outline and demonstrate corporate culture and corporate focus. The Vice President of Finance and leadership team will analyze problematic occurrences and provide solutions to ensure company sustainability and growth, and participate in meetings with the team regarding market and/or supply opportunities. The Vice President of Finance will support and foster First Nation partnerships providing clear & concise financial information to their stakeholders. The Vice President of Finance will participate in occasional marketing trips to maintain relationship connections with the customer base and monitor the pulse of the markets. • • • • • • • • • • • • • •

Work closely with the leadership team to set overall organizational policies, priorities, structure and lead the Administration team Accountable for the company’s administrative, financial, and risk management operations Develop financial and tax strategies Manage capital request and budgeting processes Manage the accounting, human resources, investor relations, legal, and tax departments Oversee the transaction processing systems Oversee employee benefit plans, with emphasis on maximizing a cost-effective benefits package Supervise acquisition due diligence and negotiate acquisitions Oversee the issuance of financial information (Internal/External/Clients etc.) Monitor any legal issues involving the company, and/or affecting the industry Ensure record keeping meets the requirements of auditors and government agencies Ensure that the company complies with all legal and regulatory requirements Maintain banking relationships Create and monitor reliable control systems

ACCOUNTING › CONSULTING › TAX S. 400 345 WALLACE STREET, NANAIMO BC, V9R 5B6 P: 250.753.8251 F: 250.754.3999 MNP.ca

KEY LEADERSHIP ACCOUNTABILITIES Responsibility 1: Financial & Performance Management • • • • • • • • •

Conduct regular reviews of the organization’s performance against operational objectives, and monitor financial performance to ensure adherence with established KPI’s and performance against plans. Approve monthly, yearly and ad hoc financial statements and reports provided to the CEO. Oversee the management and reporting of all revenues from A&A Trading Group of Companies. Develop and monitor the annual budget including forecasting revenues and expenses, and analyzing variances. Ensure compliance with recognized accounting principles, policies, procedures, and guidelines. Act as a trusted advisor to the CEO with respect to financial issues and the interpretation of financial reports. Evaluate and lead ongoing improvements and enhancements to the accounting systems, processes, and internal controls of the organization. Review finance and accounting policies and procedures annually. Recommend changes and facilitate the development or amendments required for review and approval by the CEO. Lead the year-end audit process including the review and/or preparation of working papers, schedules, analyses and other required documentation.

Responsibility 2: Strategic & Operational Planning and Implementation • •

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Develop the structure and policy and process framework for the financial, accounting, capital projects planning and implementation, information technology, procurement, legal, internal control and administrative functions. Participate in and actively contribute to the organization’s strategic plan and annual operational plans by openly sharing ideas, information and concerns regarding the organization’s operations, financial situation, business trends and potential opportunities. Support the organization in implementing the strategic and operational plans by communicating corporate goals to employees and providing financial measures of the organization’s progress in achieving the goals outlined in those plans. Analyze various organizational initiatives to support all units. Develop and implement an IT strategy to support the corporate office and business units. Work closely with other functions of the organization to coordinate strategies, processes and outputs and ensure the achievement of the organization’s goals. Develop and implement operational plans for the finance, procurement, information technology, security and administration functions including defined objectives and performance targets, human resource and other resource requirements and specific achievement deadlines.

Responsibility 3: Human Resources Management • • •

Lead, support, coach and encourage all staff; develop and maintain open communication and a shared teamwork approach to the completion of all assignments within the organization. Communicate activities and tasks, work deadlines, new information, changes and work priorities to all staff within this portfolio. Ensure staff training and development in current and updated policies, procedures, methods and systems so that they can effectively manage their responsibilities. ACCOUNTING › CONSULTING › TAX S. 400 345 WALLACE STREET, NANAIMO BC, V9R 5B6 P: 250.753.8251 F: 250.754.3999 MNP.ca

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Ensure performance objectives and training/professional development plans for direct report and indirect reports follow the overall strategic direction of the organization. Develop a long-term human resource plan to ensure qualified and motivated staff are attracted to the organization and are retained to meet the current and future needs of the organization.

EDUCATION AND EXPERIENCE •

A professional accounting designation CPA, with a minimum of ten years senior management experience in a multifaceted business supporting the reporting/analysis, risk management, regulatory compliance and systems development and leadership of a growing organization are requirements of the position.

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Experience functioning at both strategic and operational levels, possessing a collaborative leadership style with a proven track record of implementing structured processes and controls in a dynamic and changing environment including the ability to translate complex financial concepts into clear recommendations is key to this position.

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Previous experience in the Forestry/Resources area an asset.

COMPETENCY REQUIREMENTS Leadership Competencies The Vice President of Finance is an integral part of the organization’s leadership team and must be able to maintain an environment aligned with organization’s key values, and gain the support and commitment of staff to achieve organizational goals. Candidates must be able to demonstrate the following leadership competencies to be successful in the role:

Effective oral, written and presentation skills

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Decisive analysis and judgment

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Provides sound and thorough financial information to appropriate teams and communicates ideas and actions to people at all levels in the organization. Actively and empathically listens to messages being communicated by others. Articulates complex ideas in a clearly understandable way. Develops well-constructed documents and reports. Effectively communicates the rationale for decisions. Effectively facilitates meetings and discussions to assist team members in reaching shared decisions and fosters positive relationships. Demonstrates the ability to create and analyze financial statements, projections and reports, and identify opportunities for improved financial management. Efficiently and effectively processes and assesses situations. Uses information from a variety of sources to make decisions. Understands when decisions require input and when they don’t. Asks the right questions to get the information needed. ACCOUNTING › CONSULTING › TAX S. 400 345 WALLACE STREET, NANAIMO BC, V9R 5B6 P: 250.753.8251 F: 250.754.3999 MNP.ca

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Identifies the impacts and risks associated with decisions and takes appropriate risks. Effectively communicates the rationale for decisions. Ensures senior management is appropriately informed of issues.

Strategic Perspective

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Adopts a long-term view of the organization’s strengths and weaknesses and of industry trends as it pertains to the organization.

Business Acumen

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Strong financial management and reporting skills in effectively planning, directing, producing, reviewing, analyzing and managing the accounting, tax planning, financial management and financial reporting for the company. Recognizes opportunities and identifies risks.

• Maintaining Direction

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Monitors progress towards a goal and adjusts when necessary. Reviews and fine tunes plans and multiple priorities on an on-going basis, establishes procedures for regular review of progress and is accessible and available for questions, problems and issues that require attention.

Fostering Collaboration and Teamwork

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Promotes cooperation, collaboration and partnerships between individuals or groups, both internal and external to the organization, ensuring everyone understands others’ roles, responsibilities and contributions. Effectively mediates differences in opinion and perception between team members. A team player with the ability to build a constructive teamwork environment.

Managerial Courage

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Makes tough decisions even when unpopular. Stands up for and does “what is right.” Is recognized as a creditable and values driven leader.

Developing People

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Demonstrates a genuine commitment to foster the long-term success and growth of others. Assists employees in recognizing developmental needs and opportunities, obtains needed resources and follows through to achieve developmental goals.

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Results Orientation

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Driven to meet a standard of performance. Provides direction and assists staff in adapting to changes and identifying opportunities for performance improvements. Demonstrates a dedication to quality service.


Integrity

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Self-Aware and Driven

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Dedicated to Quality/Excellence

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Builds others’ trust in one’s own professionalism, expertise and ability to get results. Demonstrates sincerity, caring, honesty, respect, trustworthiness and straightforward communication. Assumes responsibility and accountability and follows through when making commitments. Is respected and trusted, appreciates the importance of and appropriately manages sensitive and confidential information. Understands personal strengths and weaknesses and capitalizes on others’ skills and expertise to ensure organizational goals are met. Takes personal ownership of the success of the organization. Demonstrates initiative, discipline, active pursuit and personal dedication to achieving organizational goals. Demonstrates a commitment to improving the financial position of the organization while complying with business practices, policies and procedures. Continuously improves on processes and practices.

TECHNICAL COMPETENCIES The Vice President of Finance is an executive management level role responsible for ensuring that the organization maintains a viable financial position. As the CEO will rely on the technical skills and experience of the incumbent in this role, candidates must be able to demonstrate the following technical competencies: Financial Reporting & Controls

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Financial Analysis

Financial Risk Management

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Produce, review, and present the numerically accurate and timely financial statements for the organization. Apply generally accepted accounting practices (GAAP) to the development of effective accounting processes, procedures and guidelines. Applied knowledge of effective accounting processes, and computerized accounting systems. The ability to analyze complex financial transactions. Accurate development of financial projections and models, which indicate the possible financial impacts on the organization of changes to operational management strategies. Knowledge of tax principles and their impact on the organization. Evaluates financial alternatives against risks and obligations. Implements an appropriate risk management process to ensure the financial health and position of the organization. Ensure appropriate insurance coverage for the organization’s assets.


Human Resources • Management •

The ability to evaluate, coach, train and mentor staff including the completion of performance reviews. The ability to build an effective teamwork environment with staff and management.

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Identifies, obtains and effectively allocates the resources required to achieve operational goals. Accurately identifies resource requirements, to ensure everyone understands other’s responsibilities and serves as a broker of expertise. Demonstrates the ability to handle a large workload and prioritize tasks, organize, plan, structure and manage their time effectively.

Operational & Resource Management

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Computer Literacy

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Effectively uses Microsoft business software (Word, Excel, Outlook, PowerPoint, databases) in a networked computer environment to produce clear reports.

If you feel you have the demonstrated background and are interested in learning more about this career opportunity, please forward your resume to [email protected] or call 778.432.3056.
