wedding - Jade Norwood Photography

This isn't just about giving them good ... Email & Request Wedding Day Timeline. ... have clients that do all your marketing for you I do offer 1:1 mentorship ...
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W E D D I N G workflow checklist

photography + business mentor

A note from Jade

There is no better promotion for your business than that of the walking, talking billboard that are your past clients. But how do you make them your biggest advocates? By giving them the best client experience possible. This isn’t just about giving them good photos to go home with, it’s about how you relate to them as people (remember things that they tell you, so you can bring it up in conversation later), how comfortable you make them feel not only in front of the camera, but each time you chat. You’ve got to be on the ball with your communication, give them a quick turn around time for your product, and making them feel like they are your only clients – they are your sole focus.

But when they clearly aren’t your only clients and you’ve got to

divide your time up between them all, how can you ensure

you give them each the experience they deserve? It’s all about managing your ‘client love’, and this workflow sheet will help you do just that. Don’t be overwhelmed by all the checkboxes, they are simply a guide to every single step of the wedding shoot, from bookings to remembering to get a post shoot review, so that you don’t forget a single small (yet important) step.

Jade xx

Inspiration “The time will pass anyway, YOU CAN EITHER spend it creating THE LIFE YOU WANT, or spend it living the life you don’t want. THE CHOICE IS YOURS.” ~ Unknown

WEDDING WORKFLOW CHECK LIST 

Book Wedding



Receive Signed Contract



Receive Retainer



Record Retainer



Create client folder for their wedding - include price guide they seen



Make Digital Copies Of Contract, put in clients folder on computer



Email Confirmation/Invoice To Client



Put dates in diary



Send out brides guide and thank you note



Wedding worksheet questionnaire gets sent out



Schedule Engagement Session



Send questionnaire love story



Email Client Engagement Session Prep & Tips



Morning of eshoot email or sms



Shoot Engagement Session



Sneak Peek Of Engagement Session



 Facebook  Twitter  Instagram



Send hand written Thank You Note



Thank you email



Cull Engagement Session



Edit Engagement Session



Back up Engagement Session



Make Slideshow Of Engagement Session



Blog Engagement Session



Upload FB album



Upload Engagement Photos To Online Gallery



Email client blog post and slide show



Email client online gallery details



Send USB + USB care note + print release



Email Client about learning their favourite engagement photo



Send Client A Personalized Gift As A surprise



Email Engagement Album Instructions For Ordering

© 2016 Jade Norwood | “WEDDING WORKFLOW CHECKLIST ” | Pg 4 - 8 NOT TO BE DISTRIBUTED

WEDDING WORKFLOW CHECK LIST CONTINUED... 

Design Engagement Album



Revision One of Album



Final edits of engagement album photos



Back up final edits



Select FAVs and put in Year Favs folder



Order Engagement Album



Package & Ship Engagement Album + care for album note



Gift - take time out for each other



Email & Request Wedding Day Timeline



Receive Wedding Day Timeline



Prepare draft blog post



Invoice To Client For Final Balance



Receive + record Final Balance



Print out two copies of running sheet and family formal list



Day before wedding SMS



Shoot Wedding



Jot down personal notes from the wedding day



Sneak Peek Of Wedding:



 Facebook  Twitter  Instagram



Back up Original Files From Wedding



Cull Wedding



LR edit wedding



Prepare + Edit blog



Thank you email to wedding couple



Back up Edited Images



Make A Slideshow Of The Wedding



Blog Wedding - Tues following wedding



Email Blog URL + Slideshow To Clients



Upload FB album



Upload Wedding To Online Gallery



Upload favs folder from blog images so highlight folder that year



Email Client online gallery details

© 2016 Jade Norwood | “WEDDING WORKFLOW CHECKLIST ” | Pg 5 - 8 NOT TO BE DISTRIBUTED

WEDDING WORKFLOW CHECK LIST CONTINUED... 

Mail out USB package - USB care note - Print release



Email client asking for their favourite image



Prep Wedding For Submission



Select 100-150 Images For Submission



Submit Wedding To Magazine Or Wedding Blog



Order their favourite image as a canvas to be drop shipped



Send Wedding Album Instructions For Ordering



Design Wedding Album



Revision One of Album



Revision Two of Album



Retouch album images



Order Wedding Album



Back up retouched images and entire wedding



Move RAW files off main working harddrive



Package & Ship Wedding Album + care album note



Upload retouched files to online gallery for clients to download



Send email how to download retouched files



Ask for review

A GREAT PLACE TO START... There you have it! My wedding workflow checklist that has allowed us to create clients who are over the moon and are our walking talking billboards. Not all of these things will work for you or fit in your business, but here is a starting point that has worked time and time again for us. If you’re not part of the “Basics to getting booked as a Photographer” community on Facebook yet search for it and join. P.S. If you are wanting more personalised help to kick these steps out the park and have clients that do all your marketing for you I do offer 1:1 mentorship programs, to find out more head to http://jadenorwood.com/mentorship/

© 2016 Jade Norwood | “WEDDING WORKFLOW CHECKLIST ” | Pg 6 - 8 NOT TO BE DISTRIBUTED

JADE NORWOOD

Professional Photographer | Photography + Business Mentor http://jad en o r wo o d. co m/m ento r sh i p / Jade is a former Youth Educator, Mentor and Counsellor who built her photography business from the ground up to a successful 6 figure business. She currently is in her 6th year of wedding photography, and over her career has been commissioned by Justice Crew, Illuka, Oysters Australia, Australian Netball Diamonds, to name a few. Her work has been featured in numerous magazines and online sites such as Style Me Pretty, Polka Dot Bride, The Knot, Brides of Adelaide, Modern Wedding, She Shopped and other leading publications. She has been named Top 10 Adelaide Wedding Photographers by the Knot, Top 5 South Australian Photographer of the year by ABIA and WA photographer of the year. In addition she offers mentoring programs to other photographers wanting to grow their business. Jade started her photography business from a 36ft Bedford bus in a remote rural community of 3000 people, she struggled to get $200 for a session plus 30 edited photos on a disc. Now she averages $1800 per family session and $5500 for weddings. She had people tell her she would never make money from photography and asking when was she going to get a real job! Despite the nay sayers she was able to figure out how to make this work. Over the course of her professional career she mastered the editing workflow, how to price for profit and how to magnetize your ideal clients to keep your calendar booked solid. In addition to her professional photography work Jade has also up skilled her mentoring/coaching qualifications and brought back her passion for helping others with her mentorship programs. In this capacity, she works with other photographers who want to have consistent $5-$10k months to create a successful fully booked business that allows them to control their professional and financial future.

“never give up on something you can’t go a day without thinking about”