Draw supervisors' attention to specific/unusual discrepancies or problems, recommends necessary corrective actions. 2. I
WORLD HEALTH ORGANIZATION V ACANCY NOTICE GENERAL INFORMATION Functional Title:
Finance & Admin Assistant
First Level Supervisor:
Classified Grade:
G6
Unit:
Last update:
Duty Station: Jerusalem
ORGANIZATIONAL SETTING Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non staff on all issues related to financial matters. Objectives of the Programme and the immediate Strategic Objective (Overview of the programme): To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
MAJOR DUTIES AND RESPONSIBILITIES FUNCTION 1 (INCL. EXPECTED RESULTS) 1.
Contribute to the development of the WRO programme budget, and workplans. Maintain an overview on budgetary, funding and related financial issues, closely monitoring deadlines, obligations, gaps etc. Draw supervisors’ attention to specific/unusual discrepancies or problems, recommends necessary corrective actions.
2.
Initiate, consolidate and prepare periodic reports on the budgetary situation, implementation rates and special financial reports; prepare detailed cost estimates and participate in budget analysis and projections as required. Initiate correspondence and answer queries related to area of work.
3.
Review of purchase orders – Imprest, DFC’s, DIs, GES, APW, Consultancy, goods and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records in compliance with financial procedures and WHO rules and reply to auditors’ queries.Follow up on receipt of deliverables
4.
Advise and brief staff on financial and administrative rules and procedures pertaining to WHE programme and emergency SOPs
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5.
Monitor timely transfer of program funds and award budgeting GSM workplans. Monitor distribution and amendments of awards, follow up on cash receipts and unapplied receivable balances, monitor revisions of amounts vis-à-vis award distribution by Programme area and budget centre, check validity of awards, reporting deadlines and linkage of awards to projects and initiate action for expenditure batches.
6.
Participate in preparation of proposals budgets for resource mobilization..
7.
Monitor awards expiry dates and follow up on encumbrances.
8.
Follow up on WHE contracts clearance by BFU and or HQ
9.
Initiate action for awards creation or award amendments
10. Prepare routine budget Implementation overviews for OCR awards and timely financial reports to donors. 11. Monitor OCR workplan mismatches and take necessary action to amend as appropriate 12. Follow up with HR focal point on establishments of WHE new positions and on initiating staffing actions. 13. Follow up with Procurement and Logistics on status of procurement of goods, delivery and installation. 14. Receive, screen and process incoming correspondence and requests, obtain and attach background information and forward to the staff concerned; draw their attention to specific issues/problems as necessary. 15. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required
WORK RELATIONS AND PARTNERSHIPS Title of person contacted
Subject and purpose of contact
Programme Assistant , WHE Team lead, Planning Officers, Cluster coordinator, , Information Management Officers.
To provide and request information
Within Organization at duty station
Administrative and Finance Officer, WR, Procurement, IT, Finance, Logistics, HR Assistants and All staff
As above
Within Organization outside duty station
EMRO/BFU ,GSC, WHE programmeEMRO, Finance Unit-HQ, Technical units
To obtain or exchange information related to any financial issues
Outside the Organization
National Counterparts Government Officials at various levels, Donors, Local agents, suppliers, contractors
As above
Within unit/division
To follow up on project activities Assist with inquiries
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QUALIFICATIONS EDUCATIONAL BACKGROUND Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed. Desirable: Bachelor degree in accounting, commerce or business administration is an asset.
PROFESSIONAL EXPERIENCE AND KNOWLEDGE Essential: At least six years of related experience in accounting and/or administrative work. Desirable: Relevant experience in the UN system.
FUNCTIONAL SKILLS AND KNOWLEDGE •
Very good time management and organizational skills.
•
Demonstrated knowledge of banking regulations and local laws.
•
Proven analytical skills.
Knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
LANGUAGE SKILLS Fluent in English and the local language. Knowledge of another WHO official language is an asset.
COMPETENCIES 1) Producing Results 2) Fostering integration and team work 3) Communicating in a credible and effective way 4) Ensure effective use of resources. 5) Setting an example.
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APPLICATION DETAILS Type of contract: LICA contract (Local Individual Contract agreement) Duration of Agreement: One year with a possibility of extension Applications must be submitted by 20th July 2018 to http://jobs.undp.ps/ Applications must be in English and include your CV. Only Palestinians are eligible to apply. WHO HAS A NON-SMOKING WORK ENVIRONMENT
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