York Graduate Research School Handbook - University of York

2015/16

York Graduate Research School Handbook

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University social media If you have queries and you do not know who to ask, try using social media. The social media team can answer your questions and signpost you to other help. You can also follow us to keep updated with news from the University and to hear about events that are happening around campus and the city. Twitter: @uniofyork Facebook: /universityofyork

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For your daily dose of campus wildlife, follow ‘Duck of the Day’ on social media.

We hope that you settle in quickly, and that you have an excellent experience at York.” Professor Tom Stoneham Dean of the York Graduate Research School

Contents

Welcome Key to the Handbook People who can help College contacts Contacting the GSA and YUSU

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Campus and community

p31

Ways to get involved College life Life on campus

Getting started p7 Things to do Term dates

Rules and responsibilities

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Professional p37 development and your career Things to do Careers planning Things to consider

Things to do A guide to Research Integrity

International students

What makes a research degree? Your thesis If things go wrong

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Introduction to British culture Dealing with a different culture

Studying at York p17 The Library

The small print

IT Services

University policies

Campus study areas

Disclaimer

Research environment

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Your support network

Living in York Living on campus Living off campus Looking after your finances Looking after yourself Exploring the city

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Additional information

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Index Campus maps Bus routes

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Welcome

As a research student, you are both researcher and student, and we will help you get the best out of both those roles so that you leave York prepared for an exciting career. The development of the York Graduate Research School has enabled us to give tailored support for research students so that your distinctive needs are properly looked after.

Key to the Handbook This Handbook is designed to bring you all of the information you will need during your studies at York. It collates information about many of the University’s services, some of which are relevant to different student groups and others that are provided by different teams. Here at York, we have a number of ways of supporting you. These are delivered through four main groups of people and services.

Central services A lot of the services covered in this Handbook are delivered through centrally managed services such as Careers, IT Services and Student Support. This Handbook will cover some of the services that the University provides. So that you know who you are looking for, look out for the following symbols.

Your department

Your department will help you with most things that are directly related to your programme. They will provide you with an academic supervisor and your departmental administration team will help you out with queries on progress and assessments.

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Your college You will be a member of a college from the very beginning of your time at York. Your college team is there to make sure you are getting the best out of your university experience and their student-led activities offer you the chance to get involved in a variety of events and opportunities.

University of York Students’ Union (YUSU) and the Graduate Students’ Association (GSA)

You are automatically a member of both of these organisations. The role of YUSU and the GSA is to represent the student voice in the University. They also organise many of the social events, personal development opportunities and volunteering projects that you might want to get involved with while you are at York.

Information for … A lot of the information in this Handbook is relevant to all students. However, we know that certain student groups have different needs and so we have signposted where to find this information.


This Handbook includes information for UK, EU and international students. Where the information provided is different for international students, this symbol is used to indicate extra or alternative information. There is also a section at the back of this Handbook detailing further information on adjusting to life in the UK and any extra support provided.

Welcome

People who can help

Throughout this Handbook, you will find ‘people who can help’ boxes, detailing which teams can help you with what queries.

Support for researchers

Library Research Support Team

We understand the specific needs of postgraduate research students. As a result, we have dedicated teams ready to help you with queries relating to your programme and to help you develop the skills you need to become a great researcher.

The Research Support Team can help you with queries about data management as well as other issues related to your research. They also offer help and advice on your development as a researcher, such as training in networking.

Your supervisor

Email: [email protected]

You will need to formally meet your supervisor at least twice a term, but you can meet them more often or contact them to ask questions or get help. They can signpost you to different University support networks.

Library Help Desk

Central support teams

IT Support Office

Graduate Administration Team

The graduate administration team in your department will be able to help you with queries relating to your department or your programme. Research Student Administration Team (RSAT) RSAT is there to help you throughout your programme, and will handle the submission of your thesis. This includes managing academic progression, changes of plan, and scholarships and funding. Tel: 01904 324519 Email: [email protected] Researcher Development Team (RDT)

RDT provides training programmes to help you make the most of your time at York and to help you get ready for life after your degree. Tel: 01904 324848 Email: [email protected] Research Computing Support IT Services provide computing facilities to support your research, including help with the complex analysis of data. Email: [email protected]

Tel: 01904 323873 Email: [email protected] Twitter: @UoYLibrary Facebook: /UoYLibrary

Tel: 01904 323838 Email: [email protected] Twitter: @UoYITServices Facebook: /UoYITServices Visas and immigration

Immigration Advice Service Tel: 01904 324140 Email: [email protected]

Accommodation Services Tel: 01904 322165 Email: [email protected] Twitter: @UoYAccomm Facebook: /UoYaccomm Student Support Services Student Support Services offer professional support on a range of issues, including financial advice, health and mental health support, immigration issues and housing problems. Tel: 01904 324140 Email: [email protected] Twitter: @StudentInfoYork Faith contacts Chaplains are there to support students of all faiths. www.york.ac.uk/student/support/faith/contacts

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Welcome

College contacts

Langwith Head of College: Fiona Polack Assistant Head of College: Johnny Exon College Administrator: Suzanne Dekker Email: [email protected]

Colleges are run by a team of staff, including the Head of College, Assistant Head of College and College Administrator. You can contact your college team with questions about your college accommodation, college events and other queries about your life in York.

Vanbrugh Head of College: Barry Thomas Assistant Head of College: Georgina Heath College Administrator: Lenore Klassen Email: [email protected]

Alcuin Head of College: Paola Zerilli Assistant Head of College: Martin Crosby College Administrator: Judith Pink Email: [email protected]

Wentworth Head of College: Russell Yates Assistant Head of College: Claire Anderson College Administrator: Rachel McCormack Email: [email protected]

Constantine Head of College: Rob Aitken Assistant Head of College: Kate Harper College Administrator: Jacqui Fountain Email: [email protected]

Derwent Head of College: Eleanor Brown Assistant Head of College: Keith Kinsella College Administrator: Chris Unwin Email: [email protected]

Goodricke Head of College: Matt Matravers Assistant Head of College: Sarah Napoli-Rangel College Administrator: Sarah Hay Email: [email protected]

Halifax Head of College: Oleg Lisagor Assistant Head of College: Shai Danmole-Ellis College Administrator: Cath Dickinson/Larry Healey Email: [email protected]

James Head of College: David Efird Assistant Head of College: Mike Britland College Administrator: Sarah Doughty Email: [email protected]

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Colleges on social media You can follow your college on social media for updates on events and opportunities run by your Junior Common Room Committee, Graduate Common Room Committee or College Students’ Association.

Contacting the GSA and YUSU Both of the main student organisations have locations on campus that you can visit to ask questions and meet representatives. However, you can also get in touch with them via email, their website or social media.

GSA

Tel: 01904 322718 Email: [email protected] Website: www.yorkgsa.org Twitter: @GSAYork Facebook: /YorkGSA

YUSU Tel: 01904 323724 Email: [email protected] Website: www.yusu.org Twitter: @yorkunisu Facebook: /yorkunisu

Getting started

Getting started started

At the start of your time in York, there are many things that you will have to remember to do and more things that you will need to get to know. These pages will act as a guide to help you to make sure that you are ready to start your research. They will also serve as a helpful reference when it comes to repeating certain processes at the start of each year.

Things to do Make sure you are enrolled All new and returning students are required to enrol at the start of each academic year. You can do this online before arriving on campus. Please ensure you enrol by your specified enrolment deadline. For research students, this is 15 days before the start of your course. www.york.ac.uk/students/studying/enrolment/ newpgspr

Check your student record on e:Vision e:Vision hosts your view of your student record. You can log in to e:Vision using your IT username and password. On e:Vision you will find useful information such as your University accommodation contract and the personal information held on your student record. You can also use e:Vision to request official documentation, including confirmation of study and council tax exemption forms. It is important that you keep this information up to date. https://evision.york.ac.uk

Get your University Card The University Card is an essential part of student life. It is your Library borrowing card, printing and copy card and will grant you access to certain areas of the University. You should have received your University Card when you arrived in your accommodation if you are staying on campus. If you haven’t received it, you can pick it up from the Uni Card desk in the Information Centre. www.york.ac.uk/students/studying/unicard

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People who can help Research Student Administration Team (RSAT) RSAT provides administrative support for research students and associated staff across the University. This includes managing academic progression, changes of plan, and scholarships and funding.

Graduate Administration Team

The Graduate Administration team in your department will be there to help you with many things to do with the practicalities of your research at York.

Immigration Advice Service

The Immigration Advice Service is provided by Student Support Services in Market Square. They will help you with any questions you might have about securing your visa and other immigration-related issues.

Getting started

Organise your visa

By now you should have applied for your visa and may now have received a shortterm visa in your passport which will allow you to travel to the UK. When you arrive in the UK, you will need to collect from the Post Office your visa that covers your full leave to remain. Make sure you know when and where you need to go to collect this. www.york.ac.uk/applytier4visa www.york.ac.uk/immigration

Register with the police

Students from certain countries will need to register with the police on arrival in the UK. If you need to do this, it will say so in your visa. You can do so at Fulford Police Station which is a short walk from campus.

The University of York has three teaching terms: Autumn, Spring and Summer. As a research student, your work is not restricted to the teaching terms but goes on all year (although of course you can take some holidays!). However, it is good to know the term dates because some services and academic activities are reduced outside these dates and your supervisor may be away some of the time as well.

2015/16

www.york.ac.uk/students/register-to-vote

Term dates

28 September 2015 – 4 December 2015 (Autumn) 4 January 2016 – 11 March 2016 (Spring) 11 April 2016 – 17 June 2016 (Summer)

2016/17

If you are British, Irish or from the Commonwealth you are eligible to vote in UK elections. You can register to vote online and it will only take a minute. You will not be able to vote unless you register.


2017/18

Register to vote


www.york.ac.uk/police-registration

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While you are studying for your research degree, you will be practising the skills you need to become a good researcher and a good academic. This includes being able to create a piece of valuable research and abiding by the University’s standards of research integrity.

Things to do Complete the Become an Effective Researcher Tutorial (BERT) BERT is an online induction tutorial available via the VLE to all postgraduate research students and supervisors. The tutorial is organised in six sections so that following completion of the tutorial, you are able to come back to the information as you need it throughout your research. The BERT helps you consider: the research degree process; your responsibilities; the supervisory relationship; the concept of originality in research; careers and professional development; and the impact of your research. You are advised to discuss your outputs from BERT with your supervisor and Thesis Advisory Panel. Your completion of BERT will show on your academic record.

Complete the online Research Integrity Tutorial (RIT) The RIT is a compulsory part of your course which must be completed on the VLE before your first Thesis Advisory Panel. The RIT is tailored to the specific needs of postgraduate research students and has been designed to familiarise you with the principles, policies and procedures of research integrity and ethics at the University of York. The RIT is comprised of three sections: academic integrity, research integrity and ethical considerations. Each section of the tutorial includes a short test. Once you have completed all the sections and tests with 100%, you will receive a Research Integrity Certificate and your completion of the tutorial will show on your academic record.

Meet your supervisor regularly As a research student, your supervisor is your biggest link with your department. This means that it is important for both of you to meet regularly, so that they can monitor your progress and answer your questions. The University Policy on Research Degrees says that you must have a formal supervisory meeting at least twice per quarter.

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People who can help Researcher Development Team (RDT) The RDT delivers a number of the resources such as the Become an Effective Researcher Tutorial and Time Management Tools Tutorial that you will need and will be the first point of contact for queries related to these.

Your supervisor Your supervisor will help you to keep on top of everything you need to do and will be able to support you in your research and guide you to the information that you need.

Meet your Thesis Advisory Panel (TAP) Alongside your supervisor, a TAP will be appointed. This will consist of your supervisor (or supervisory team) as well as at least one other member of academic, research or teaching staff from your department. The TAP will review your progress in your research programme and also evaluate your personal development plan.

Confirmation of enrolment PhD and EngD students need to undertake a formal assessment called Confirmation of enrolment. This should happen within 18 months of your initial registration (three years for part-time students). www.york.ac.uk/research/graduate-school/ support/academic/enrolment-confirmation For more information on the things that you have to do as part of your research degree, look at the University Policy on Research Degrees www.york.ac.uk/research/graduate-school/support/ policies-documents/research-degree-policy


A guide to Research Integrity Researchers have an obligation to the research community, to the funders of their research and to society as a whole to conduct their research to the highest standards across the full research process, from planning and conducting research through to recording, reporting and applying the findings. This is known as ‘research integrity’. By completing the RIT, you will have received an introduction to this concept.

Your responsibilities Conduct research ethically Occasionally, research has the potential to have negative impacts on aspects of its surroundings, including the welfare and interests of its participants, those carrying it out and the wider community; animals; cultural heritage; the natural environment and the reputation of the University. It is your responsibility to avoid such negative effects and make sure your research will not harm any of these things. Department/subject ethics committees: Arts and Humanities – comprising History of Art, English, History, Music and Philosophy Chair: Dr Kate Giles Archaeology Chair: Dr Sara Perry Biology Chair: Dr Dawn Coverley Economics, Law, Management, Politics and Sociology Chair: Professor Celia Kitzinger Education Chair: Dr Emma Marsden Environment Chair: Dr Peter Howley Health Sciences Chair: Dr Stephen Holland HYMS Chair: Dr Rhian Gabe

Languages and Linguistics Chair: Dr Traci Walker Physical Sciences – comprising Chemistry, Computer Science, Electronics, Mathematics and Physics Chair: Dr Alistair Edwards Psychology Chair: Dr Philip Quinlan Social Policy and Social Work Chair: Professor Rebecca Tunstall Theatre, Film and Television Chair: Dr Jenna Ng Be honest Sometimes your data will not give you the results you expected. In these situations, remember the importance of honesty and transparency, and interpret your data properly. Present your own work Proper referencing and citing of information is important at all levels of academic work. Making sure that you only claim work you have actually done as your own continues to be critical at this level of qualification. Don’t forget to recognise co-authors’ efforts if work you are presenting has developed from a collaboration. The University’s codes of practice on Research Integrity and Principles for Good Ethical Governance outline your responsibilities as a researcher. www.york.ac.uk/staff/research/governance/ research-integrity-and-ethics Manage your data In order to undertake research, you will inevitably have to collect or create data. The University has a policy on Research Data Management (RDM) to ensure that its researchers manage and secure their data effectively. It is important that you understand what the requirements of this policy are and what steps to take to manage your data in line with this policy. You will also need to consider any requirements that your funder might have. For more information on what your responsibilities are and what you need to do, visit www.york.ac.uk/rdm

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What makes a research degree? Research degrees are assessed by a substantial written assessment called a thesis and an oral examination called a viva voce, commonly known as viva. You may also be expected to complete certain courses as part of your training. There are two examiners – one a member of the University other than your supervisor and one a senior academic from another university, who has specialist knowledge about your field of research. They will read your thesis and ask you detailed questions about it and your research during the viva, before deciding whether you have met the criteria for the award of your degree. The University’s Policy on Research Degrees outlines what you have to do during your programme in order to be awarded a research degree.

Descriptor of award for MPhil and MA/MSc by research If you are studying towards the MPhil or the MA/MSc by research, you will need to achieve slightly different outcomes to those studying for the qualification shown here and you may not follow the process above. For full details of what you need to achieve, visit www.york.ac.uk/research/graduate-school/support/ policies-documents/research-degree-policy

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Descriptor of award for PhD and EngD You must have demonstrated: the creation and interpretation of new knowledge through original research or other advanced scholarship of a quality to satisfy peer review, extend to the forefront of the discipline, and merit publication systematic acquisition and understanding of a substantial body of knowledge, which is at the forefront of an academic discipline area or area of professional practice the general ability to conceptualise, design and implement a project for the generation of new knowledge, a detailed understanding of applicable techniques for research and advanced academic enquiry. You will be able to: make informed judgements on complex issues in specialist fields, often in the absence of complete data, and be able to communicate your ideas and conclusions effectively to specialist and nonspecialist audiences continue to undertake pure and/or applied research and development at an advanced level, contributing substantially to the development of new techniques, ideas or approaches. You will have: the qualities and transferable skills necessary for employment requiring the exercise of personal responsibility and largely autonomous initiative in complex and unpredictable situations, in professional or equivalent environments.


Your thesis

People who can help

Submission

Research Student Administration Team (RSAT)

You must submit your thesis to the Research Student Administration Team (RSAT) before your submission deadline. Before you do this, there are a few things you have to remember:

RSAT will answer any questions you have about your programme or your submission.

Notification of intention to submit About two months before you intend to submit your thesis, you will need to complete the notification of intention to submit on e:Vision. This allows your department to make the necessary arrangements for your examination. Submission of thesis form This is a form you must submit with your thesis that lists your personal information so that the University can contact you. Requirements for submission

www.york.ac.uk/research/graduate-school/ support/academic/thesis

Renewing your visa During your course, you may have to renew your visa. Make sure you are aware of when your visa expires and if you will be required to apply for an extension to your leave to remain. We advise that you start the application process for renewing your visa at least two months before this date so that you have enough time. www.york.ac.uk/students/support/international/ immigration/international-study/tier-4

Top tip!

www.dponline.york.ac.uk

Students on an MPhil, three-year PhD, or EngD programme who have not submitted their thesis within the normal period of full-time or parttime enrolment are permitted a further period of up to one year in which to submit their thesis. Your relationships with the University and your supervisor are different during this time.

You need to comply with the University’s requirements for the submission of theses. These are available online. You should also check your department’s requirements.

Upload your thesis by 5am and Design and Print Solutions will print and bind it ready for collection at 11am the same day. Or, call into their shop on Market Square and they will print and bind while you wait. Upload at

Continuation

Centre for English Language Teaching (CELT)

The CELT provides free English Language and study skills support for all international and EU students during their programme of studies. Their programmes include courses run for particular departments, academic skills courses and general English and culture courses. Alongside this, they run workshops in dissertation and thesis writing as well as one-toone consultation. www.york.ac.uk/celt

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If things go wrong Leave of absence A leave of absence allows you to take an authorised break in your studies. You may apply for a leave of absence for a documented medical or personal reason. It can be a good solution for a research student who genuinely finds that medical or personal difficulties are preventing their study for a period of time.

Extension If unexpected circumstances are affecting your ability to work in the final three months of your maximum period of enrolment, you may be permitted to extend your submission deadlines. Extensions are usually limited to a maximum of six months. Full details of permissible circumstances can be found in the Policy on Research Degrees (7.14) at

People who can help Your supervisor If you have a problem, your supervisor will be able to help you. They will be able to guide you through the procedures involved and tell you who to contact.

YUSU and the GSA If you want to make an appeal or a complaint, there are staff in the University’s organisations who can help you.

Research Student Administration Team RSAT provide administrative support for research students, including processing any changes of plan. They will be able to answer any questions you may have.

www.york.ac.uk/research/graduate-school/ support/policies-documents/research-degree-policy For more information on changes to your course, visit

Appeals and complaints

www.york.ac.uk/research/graduate-school/ support/change

You can appeal against a procedural error in arriving at an academic decision or on the basis of mitigating circumstances that the examiners didn’t know about or a procedural irregularity in the assessment. However, you cannot appeal against an academic judgement of your work (this is the examiner’s opinion under the Academic Appeals procedure).

Problems with your course Anything that stops you from continuing your studies in the usual way is called an ‘academic progress issue’. If you are having problems with your course you should seek help and advice as soon as possible (in the first instance you may wish to talk to your supervisor).

You can complain about a service you have received as a student within the University, whether academic or non-academic. www.york.ac.uk/students/help/appeals

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Studying at York

Studying at York

Research environment As a researcher, you are contributing to a large and healthy research community here at the University of York. This means understanding how this community works and the wide range of resources and facilities available to help you get the most out of your research.

Themes The University has developed seven pillars of the Research Strategy to align our academic strengths and to best meet the major scientific, social and environmental challenges of our time. Creativity Culture and communication Environmental sustainability and resilience Health and wellbeing

Understanding the Research Strategy

Justice and equality

The University of York Research Strategy has been designed to help researchers at York excel and make the most of their research. As a research student at York, you will be contributing to our developing research community, and so you should have an understanding of its values and principles.

Risk, evidence and decision making

One of the aims of the Research Strategy is to ensure that all research conducted at York is of a certain standard and is built around the following foundations. Research excellence Innovation International perspective Impact Collaboration and partnership Integrity

It is useful to understand the infrastructure of the research environment you are working in while you are a student. It will help you when applying for funding and reflecting on your research, and will develop your ability to be a good academic, if that is your ambition.

Key Terms

Foundations

Technologies for the future

Research Excellence Framework (REF) The REF evaluates the value delivered by the University’s research portfolio. It measures research performance over a six-year period. It is important for several reasons, one of which being that it is instrumental in deciding the amount of quality-related research funding that the University receives from the Higher Education Funding Council for England (HEFCE). To keep up to date with research being carried out around the University, check the research pages on the University website. www.york.ac.uk/research

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Studying at York

The Library The University Library has an extensive collection of books, journals and audio visual resources that you can make use of, along with a range of study areas to ensure that you find somewhere that works for you.

Borrowing in three simple steps 1. Use YorSearch to check whether the item you are looking for is available and to find out its shelf reference. Most journals and many books are available electronically. The catalogue will give you links to these resources. 2. Find the resource you need and issue it using one of the machines found in the foyer of the Morrell Library or in King’s Manor Library. 3. Keep an eye on your library account so that you know when you loan ends, and make sure to renew it before the due date if you still need it. If a resource is not available in one of our Libraries, you should be able to get it within 24 hours through Inter-Library loans.

People who can help University Library Help Desk The Library is open 24/7, and the Help Desk is open from 9am until 6pm on weekdays and 10am until 6pm at the weekend. Staff are happy to help with any queries you may have about the Library.

Research Support Team Help with research-related issues is available from the Library’s Research Support Team. Please contact the team if you have a query about open access, copyright, Research Data Management (RDM), or citation analysis.

Understand the Library 1. The Morrell Library

For more detailed information and specific guidelines about borrowing certain types of resources, visit

Located in the central part of the building, the Morrell houses most of the Library’s book stock and many other resources. It also has a variety of quiet and silent study spaces as well as bookable group and individual study rooms.

www.york.ac.uk/library/borrowing

2. The Fairhurst Building

www.york.ac.uk/library/borrowing/interlending

Other facilities The King’s Manor Library On the city centre campus you will find collections relating to Departments of History, History of Art, and Archaeology, as well as some individual study spaces. Your Bus 56 runs from the Heslington campus to King’s Manor every day. York Minster Library York Minster Library is open to all members of the University. Its collections will be particularly useful to students of Medieval Literature, History and History of Art.

Turn left when you enter the Library building and follow the corridor to the Fairhurst Building. Here you will find the Music and AV collections, a large IT room, a further IT area with iMacs and thin client PCs, and over 500 individual and group study spaces. 3. The Raymond Burton Library To the right of the reception is the Raymond Burton Library, which is a reference library housing quiet and silent study spaces. 4. Archives The Borthwick Institute for Archives is one of the largest archive repositories in the north of England. It may be of particular interest to those studying History, History of Art, English, Education, Archaeology, Economics, Management, Social Sciences, Healthcare, Theatre, Film and Television, and Music. Special Collections books are also available in the Archive Search Room. 19

Studying at York

IT Services

People who can help

No matter what you are studying, you will need to use the University’s IT services to access your emails and the network on campus.

Setting up You should have already set up your IT account and have access to your University email by the time you arrive at the University. If you haven’t set your IT account up, do so now via My IT Account on the IT Services website. www.york.ac.uk/it-services Check your University email You will receive all of your correspondence from the University, your department and your tutors through your University email. Make sure you know how to access it . Remember to check it often.

IT Support Office IT support is available in the University Library. You can contact the IT Support team in person, by email, or by phone. Research computing support We offer computing facilities to support and simplify your research – no matter what your discipline or your previous computing experience. Research computing is about using computers and software effectively in your research. As well as large-scale storage and high performance computers, IT Services provide specialist software and training on effective use of common tools.

Get connected

Useful information

If you are using your own laptop or other mobile device, you can access the University network using the wireless network (eduroam), with wifi hotspots available across the University, or the wired Network Access Service (NAS) sockets in study bedrooms, the Library and various open access areas.

IT Services provide more than just your IT account to ensure that you can carry out your studies at York.

Stay secure Make sure that your personal devices are protected against threats such as viruses and spyware. Learn how to spot and avoid email scams and phishing attacks. Find information about IT security on the IT Services web pages. www.york.ac.uk/it-services/it/security

York Print Plus York Print Plus is the University’s printing, photocopying, scanning and faxing service. A range of multifunction devices (MFDs) are available in open access areas and offices on campus. Students are able to use the MFDs to print, photocopy and scan. You can print in black and white or colour, on A4 or A3, and double- or singlesided, using your University Card. www.york.ac.uk/yorkprintplus Using York facilities off campus

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Top tip!

Check your online timetable for meetings or other academic events organised by your Department.

You can also access University IT facilities when off campus. Information about our Virtual Private Network (VPN) and Virtual Desktop Service (VDS) can be found on the IT Services web pages. You can also find information about accessing free or discounted software for your own devices.

Studying at York

Campus study areas We know that having a good place to work is a very important part of being a researcher and so have a variety of options available to you, some of which are specifically designed to cater for the needs of researchers.

Humanities Research Centre (HRC)

Silent Study Room

The HRC is located in the Berrick Saul Building and provides study space exclusively for arts and humanities postgraduates.

The Silent Study Room on the second floor of the Raymond Burton Library is a dedicated space for postgraduates.

Printing, photocopying, and scanning facilities are all available on the machine located in the study area.

You will need to have your University Card updated in order to use any of the postgraduate study spaces. The staff at the Library Help Desk can do this for you.

PhD students using the Postgraduate Study Area regularly may apply to have their own desk where they can leave books and papers. All students have access to spacious cabinet lockers where you can store possessions such as laptops securely. www.york.ac.uk/hrc

Research Centre for Social Sciences (ReCSS) The ReCSS provides study space for PhD students studying social sciences at the University. It is also the location for the White Rose Doctoral Training Centre. www.york.ac.uk/social-science

In the Library

Around campus There are various study spaces on campus that are open to everyone. These vary greatly in atmosphere and facilities and can range from quiet study spaces with individual desks to cafés and dining halls. IT rooms IT Services provide IT classrooms and study areas across campus – some are non-bookable and always open to students, others may be booked during teaching hours, but are otherwise available to students. Most are open 24/7. Printers are available in or near most IT rooms. www.york.ac.uk/library/study

All three sections of the Library have spaces to work on your own. The study spaces there are split into zones with signs telling you what kind of atmosphere is expected in each one. In many of the study spaces in the Library, you will find power sockets and network access service sockets. Research Study and Lounge The Research Study is a specialist study area for postgraduates located on the second floor of the Fairhurst Building, with access to wifi and power points. There is also a Research Lounge, designed to be a more informal space for postgraduate students to study or relax.

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Studying at York

Your support network Sometimes you might find yourself in a situation that causes stress, or that you find difficult. If this happens, there are many people who can help you work out how to make it better.

If you do not know who to talk to …

Students with a disability

Starting at university can be a very daunting experience for most students – more so if you have a disability and require specific support, advice or individual guidance. The University can provide additional support and resources including IT requirements and accommodation needs.

Your supervisor is a good first point of contact for any issue you may have. However, if you don’t want to talk to your supervisor, you can contact another member of staff in the department, your Graduate Administrator or RSAT. They are there to help and support you. Your college team can also help with difficult situations. Being part of a college means you have access to the college team’s expertise and may not need to go any further than talking to them. The University has central support provided by Student Support Services. Student Welfare Advisers are on hand there to help you with any academic or personal challenges you might be facing.

Juggling caring responsibilities with studying can be challenging and is likely to put additional pressure on you. Drop-in sessions are available to help you find out what extra support is available to you and to give you the opportunity to talk to someone who understands the situation you are in. Students with children

The GSA offers help to postgraduates in all aspects of their study and university life. This includes representation and help with appeals. They also offer general appointments, in which you can discuss any questions you have and find out what other help is available.

Combining your studies with parenting responsibilities can be challenging. Visit the University web pages to find information on child care and the types of support available.

If you just need a listening ear …

We understand that care leavers come to the University in a slightly different situation to other students. As a result, we are ready to offer you the extra support you may need with your studies, finances and accommodation. We can also offer you emotional support.

YUSU-run Nightline is a confidential listening, information and sexual health supplies service. You can phone, email or visit them any night during term time. They are there to allow you to talk through feelings and explore options, or just drop by for a coffee and a chat. www.yorknightline.org.uk

If you need extra support … The Open Door Team provides help and support to any registered student experiencing emotional, psychological or mental health difficulties. You can book appointments through Student Support Services.

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Student carers

Care leavers

For more information, visit www.york.ac.uk/student/support/welfare

Section title possibly Living in York over 3 lines

Living in York

We understand that many students will not only be starting a new programme, but will also be settling into a new home in York. We want you to feel at home as quickly as possible.

Living on campus If you are living in University accommodation, there are a few things you need to know to help you settle in and enjoy your stay.

Paying for your accommodation Most students pay a £300 advance payment at the time of booking, which is then deducted from the first termly instalment. The easiest way to pay your accommodation instalments is to set up a direct debit but we also accept payment by card, cheque and bank transfer. Your accommodation fee is split into three termly instalments, which you can view at any time. www.york.ac.uk/accommodation

Rules to remember Students living in accommodation have to follow certain rules in order to be in line with their residence agreement.

Accommodation Services In University accommodation, Accommodation Services can help you work through housing issues and provide you with information and resources.

For full details of your responsibilities as a resident in University accommodation, read your residence agreement. Failing to comply with the terms of the residence agreement can result in disciplinary action which could include a fine, referral to University disciplinary regulations and/or the termination of your residence agreement. www.york.ac.uk/accommodation/ termsandconditions

Noise

Fire safety

Under the terms of the residence agreement, you and your neighbours have agreed to keep noise at a level that does not interfere with the study, sleep or comfort of others.

University accommodation is very well equipped to ensure your safety if there is a fire, but you can help by:

Electrical appliances

If the fire alarm sounds, you are required to leave the building. Failing to do so is a breach of your residence agreement.

Electrical appliances that are used in communal areas, such as a kettle or toaster in a kitchen, must be PAT tested. Your college may arrange for a day for this to happen. Alternatively, you can contact your College Administrator who can put you in touch with the relevant Facilities Manager. Guests You can have one occasional adult guest to stay in your room without charge for a maximum of two consecutive nights, provided this does not annoy other residents or disrupt study. You should inform your housemates and college reception in advance if a guest is staying with you.

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People who can help

Leaving the building when the fire alarm sounds

Taking steps to reduce the risk of fire There are certain things that you can do to help avoid the risk of a fire. You will be introduced to these in your fire safety talk. However, it is good to remember not to leave items such as hairdryers and straighteners unattended when switched on; always report broken or damaged electrical sockets; and do not use faulty electrical items.

Living in York

Certain items are not allowed in your room and failing to comply with these rules is a breach of your residence agreement.

Post and parcels

Tampering with fire safety equipment

Letters are delivered to your flat/house mailbox or, if your accommodation does not have a mailbox, to your college’s mail room. Parcels and registered items are delivered to your college’s reception (Ron Cooke Hub for colleges on Heslington East). Please check your mailbox/mail room and parcel list frequently. Residents on Heslington East will receive an email when a parcel has arrived for them. To find out your University address, check on your college website or your accommodation contract. Students living off campus may also receive mail delivered to their college.

All student rooms are equipped with fire safety equipment to ensure you are safe if there is a fire. Students are not permitted to tamper with equipment in any way. Smoking Residents are not allowed to smoke in their room or in communal areas.

Cleaning We clean shared bathrooms once a day (Monday– Friday) and en-suite bathrooms once a month. Shared kitchens are cleaned once a week. Keep an eye out for a notice telling you when your kitchen will be cleaned and what you need to do to prepare it for cleaning, such as clearing surfaces, sinks and floors.

Laundry There are a number of card-operated launderettes on campus. You can buy a card from various locations on campus, and top up your card online. There is a dry cleaning service available on campus at YUSU Shop in Market Square. www.york.ac.uk/commercialservices/retail/ launderettes

Waste You have separate bins for mixed recycling, glass, food waste and landfill. Taking the time to separate your waste is good for the environment and will help the University reach its aim of ‘zero to landfill’.

TV licences You need a TV licence if you watch live programmes on a television or other device. www.york.ac.uk/students/tv-licence

Insurance If you are living in University accommodation, personal possessions insurance is included in the price. You can find out what the policy covers and how to extend your policy at

Receiving

Sending You can find red Royal Mail post boxes on or near campus, and there is also a Post Office in Heslington Village. You can buy stamps from there or from the YUSU Shop in Market Square. You can send post at discounted prices from the University post room. This includes letters, parcels and Special and Recorded Delivery items. For more information visit www.york.ac.uk/campusservices/postroom

If things go wrong … If something breaks in your bedroom, kitchen or bathroom, you can report and track it online. In an emergency or if you need help reporting a fault, you can speak to your college porter or use the telephone details below. Students in Constantine, Goodricke or Langwith 01904 325101 dfmhelp.mainmanager.net In an emergency: 0843 289 2320 Students in all other colleges 01904 325555 In an emergency: 01904 325555 www.york.ac.uk/fmhelpdesk By reporting a problem and requesting that it be fixed, you are giving consent for somebody to enter your accommodation (after 9.30am) to fix the problem. www.york.ac.uk/accommodation/currentstudents/ reportaproblem

www.cover4insurance.com/university-of-york

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Living in York

Emergency

If an emergency occurs outside office hours, please call Security on 01904 323333. Examples of emergencies including things like gas leaks, power cuts, major water leaks or fire.

Leaving your room early Under the Student Terms and Conditions of residence, you agree to pay for your accommodation until the end of your period of residence, as stated in your booking details. This is a legally binding agreement. Under these terms and conditions, you may terminate your agreement if you withdraw, take a leave of absence or go on a research placement. You will need to complete a Request to Vacate form, which your department must sign. You should also complete this form if you are withdrawing from your programme. If you wish to vacate but are continuing your studies in York, you can advertise for a suitable replacement. You can also request a room transfer or room swap. To find out more go to www.york.ac.uk/accommodation/vacate-your-room At the end of your tenancy You will need to vacate and clear your room of all belongings by 9am on the date given in your room booking details. To avoid extra charges, you should make sure you leave your room in the same condition as when you moved in. If you are living in a 36-week let, your room must be vacated and cleared of all belongings during the Easter vacation. If you need to store your belongings over the Easter and/or Summer vacations, YUSU may be able to help (check their website in the weeks leading up to vacations) or recommend a local storage company. For further details visit www.york.ac.uk/accommodation/currentstudents/ residentshousekeeping/residentshandbook

Living off campus Some students decide to live off campus during their time at York. If you have chosen to do this, you have different things to think about and do. The University can support you with queries and problems if you have them.

Finding accommodation Accredited landlords are invited onto campus in the Spring Term for our annual Housing Fair. In addition to this, we recommend that you search the City of York Council’s YorProperty accreditation scheme. Check properties avilable at www.yorproperty.co.uk Guarantor Most private landlords request a UK guarantor for your tenancy agreement. This is someone who agrees to pay your rent if you do not or cannot. If you do not have a contact in the UK who can do this for you, your landlord may ask for a deposit which could be equivalent to several months’ rent. It is wise to factor this cost in when you are looking at accommodation. Utility bills For students choosing to live off campus, please remember that in addition to paying rent you are liable for the costs of your utility bills including water, electricity, gas and internet. You need to set up these payments as you move in to your accommodation. Making sure everything is ready might take some time. Council tax Students living off campus may be liable to pay council tax. This is a contribution to the cost of services offered by the council such as waste management and street lighting. Most full-time students are exempt from council tax. However, if you are living with someone who is working, they are liable for council tax. For more information on living off campus and how the University can support you, visit www.york.ac.uk/students/housing-and-money/ accom-help

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Living in York

Looking after your finances

People who can help Student Welfare Advisers

Keeping control of a student budget is often a difficult task. The University wants to make sure that you do not have to worry about your finances, and can offer support to help you keep control of your finances.

If you need help with managing your money or want advice about the help that is available to you, visit Student Support Services and book an appointment with one of the Student Welfare Advisers.

Planning your budget Budgeting is the best way to make sure you do not lose control of where your money is going. Work out your income This could be funding you are receiving for your studies, support from your family or a salary from a part-time job. Decide how long to budget for

Keep an eye on things Making sure you review your finances regularly is a good way of making sure you are sticking to your budget; it also means you can check that direct debit payments are going through properly and the right amount of money is leaving your account at the right times. www.york.ac.uk/students

Different people receive money at different times; you could be on a monthly wage or quarterly payment or receive an annual lump sum. Decide how to split your budget plan according to when your money is coming through.

Financial support

Plan your spending

Hardship funds

Think about your regular expenses; rent and utilities, for example. Then give yourself an idea of what else you can spend in the time you have decided to plan for.

The University is able to give students who find themselves in particular financial difficulty a hardship award. Talk to the Student Welfare Advisers to learn more about whether you might be eligible.

Top tip!

There are charity shops in York where our students pick up clothes and furniture at very cheap prices. You can also get student discounts in many shops with your NUS card.

Sometimes you might need extra support if you experience particular difficulty with your finances.

For more information on managing your finances and to learn about the help that is available to you, visit www.york.ac.uk/students/housing-and-money/ financial-support

Advice for American students receiving Direct Loans

If you are funding your studies through Direct Loans, you should not sign a direct debit form issued by the University. Fees owed by students who have US loans are paid directly to the University automatically. Setting up a direct debit mandate will result in an overpayment of fees.

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Living in York

Looking after yourself

People who can help

We want you to be happy and healthy during your time at York and so provide access to resources and information to help you look after yourself.

Unity Health Centre (NHS)

If you are feeling ill, there are a number of ways you can seek help. It is not always clear which one might be right for you, so here are a few good things to remember.

The campus health centre is open weekdays 8:30am to 6pm during term time and offers doctor’s (GP) appointments, a repeat prescription service and a range of walk-in clinics. You will have to register to access their services, which you can do in the centre or online.

You have a minor illness, injury or a long-term condition …

www.unityhealth.info

Who to contact

Sometimes you might not need to see anyone at all. If you have a minor illness or injury such as a cold or muscle pains, you will probably be able to get something from your local pharmacy or chemist’s that will help you to recover. The pharmacist will be able to advise you on what treatment is best. Self-treatment is also useful if you have a longterm condition and know how to manage your symptoms. There are a number of pharmacists close to campus and around York. Your symptoms are persistent ... If you have symptoms that are not improved by normal self-care procedures, it is a good idea to go and see your doctor (General Practitioner – GP). You have had a minor accident … Sometimes you need medical attention for minor injuries or conditions, such as a sprain or a rash. If you want medical help fast, the Urgent Care Centre of York District Hospital might be the best option for you. You can get on-the-spot appointments without prior arrangement or registration. You need advice quickly but it is not an emergency … If there is a problem that is causing you trouble and you do not know how to fix, you might find the NHS 111 phone line helpful. They can give quick, roundthe-clock advice and direct you if you need to seek further help.

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01904 433290

You have an emergency … Occasionally you or someone you know might need help fast. If it is an urgent or life-threatening situation, call 999 or visit the Emergency Department at York District Hospital.

Mental health care If you have a mental health condition that you already know about, make sure to see your GP so that you can continue any treatment you might have had before you came to York. The Open Door Team If you feel you might need some support but do not want to go to your GP, the Open Door Team can offer help that is tailored to your needs. They can help you understand what you need and signpost you to further support if necessary. Visit Student Support Services in Market Square to book an initial appointment.

Healthcare for international students

The National Health Service (NHS) is the UK’s state health service providing treatment for UK residents through a wide range of healthcare services. For more information on what healthcare you are entitled to, visit www.york.ac.uk/international-students/health

Living in York

Exploring the city York is a brilliant city that attracts millions of tourists every year. We hope that you will make the most of it while you are here and take the time to experience some of the fantastic things this historic centre has to offer.

Top tips There is so much going on in York that you might find yourself overwhelmed with choice. To narrow it down a little, try following these tips. 1. Walk the city walls York has more miles of intact city walls (dating back to Roman times) than any other city in England and you can walk the complete circuit in a couple of hours. From the top you can see many historic York buildings and some stunning views across the city, and you can also explore the gatehouses, or ‘bars’, where you may just stumble across a museum or a café tucked away in the wall itself. 2. Learn the history There is so much to discover around the city, no matter what you’re interested in. York has museums about Vikings, trains, quilts and chocolate as well as the Art Gallery, Castle Museum and Yorkshire Museum. Wander around the historic streets and alleyways and enjoy the buzzing and vibrant atmosphere. 3. Taste the delights

4. Get outside There are numerous places to sit outside and relax around the city; make the most of these, especially in the summer months. Try heading to the Museum Gardens near the station or down to Millennium Bridge from campus, where if you’re lucky there may be an ice-cream boat moored on the river.

There’s always something going on in York; from the numerous markets that spring up on Parliament Street to Illuminate York when historic buildings are transformed by light displays. Not forgetting the University-hosted Festival of Ideas which happens all around the city and attracts famous authors, historians, comedians and politicians from around the world. For up-to-date information of what’s going on in the city and ideas about where to go and what to see, visit www.visityork.org/7daysinyork

Getting into the city As a student of the University, you have access to deals on public transport to make it easier for you to get around York. Bus Your Bus 66 offers discounted student travel passes to save you money on your regular trips. It runs from campus to the city centre and the train station throughout the day. Taxi If you would like to take a taxi, the University’s preferred service is Streamline. They offer student discounts and have dedicated parking bays around campus, so you will be able to get a taxi quickly. Tel: +44 (0)1904 656565 Cycling York is well known as a cycle city. Many students and staff choose to ride a bike as a cheap and healthy alternative to using public transport. As a student, you are entitled to free cycle training to help you feel ready for the roads. Find out more at www.york.ac.uk/admin/estates/transport Residents of York can pick up a York Card from the Library for just £5. It will entitle you to free entry to York Minster and discounted entry to attractions and local amenities. A York Museums Trust card for £5 gives 12 months’ access to the Art Gallery, Castle Museum and Yorkshire Museum.

Did you know?

York has a huge variety of different places to eat and drink which suit all tastes; try visiting some of the excellent independent cafés, restaurants, bars and pubs dotted all over the city. Pop down to Stonegate for a range of pubs and bars or visit Fossgate for a choice of cuisines from around the world.

5. Go along to events

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While you are at University, you will have a lot of opportunities to get involved in a variety of student societies, networks and clubs that will help you to meet new people, try new things and develop skills that will improve your career prospects.

Ways to get involved 1. Join a society Many students at York say that societies are among the best parts of their experience. YUSU has a wide range of societies to join, which are all student-led and offer the chance to do anything from getting involved in dance competitions to learning how to sew. Whatever your interests, you will be able to find something at York to suit you. If not, you can even apply to set up a new society. www.yusu.org/activities/societies

2. Explore the GSA networks GSA networks are a great way to meet like-minded people. They provide a way for you to connect with people from around the University and socialise in an informal setting.

3. Go along to GSA events From trips to national attractions, to evening parties, laid-back pub nights or coffee afternoons, the GSA runs a full programme of events throughout the year. They cater for a diverse student population, so there’s always something new to take part in.

4. Develop a project Every year, the GSA-run Postgraduate Community Fund offers postgraduates the opportunity to plan and run projects in the University and the community. If you have an idea, this could be your chance to make it become a reality.

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People who can help Your college All colleges have events and volunteering opportunities to get involved in University life.

GSA The Graduate Students’ Association organises sports, trips and events to help you meet other postgraduates.

YUSU The Students’ Union supports societies and clubs for a wide variety of interests.

5. Learn a new language The University’s Languages for All courses are a perfect opportunity to broaden your horizons and learn about a new culture. There are courses in 14 different languages from around the world and at different levels, so you can take part whether you are a beginner or nearly fluent. www.york.ac.uk/lfa

The GSA family network If you have children, you can join the GSA family network which is there to help you find people in a similar situation to you. They also arrange socials and events so that you can meet up with other student families in an environment that welcomes the whole family.


College life Every student at the University is a member of a college. Getting involved in your college can help you to settle in quickly and feel at home at York.

Attend events Each college runs events throughout term time including open mic nights and quizzes and daytime events such as jacket potato lunches and barbecues. They are often free to attend and offer a great opportunity to socialise and meet new people. As well as regular smaller events, colleges often host larger events such as winter balls and summer festivals.

People who can help College team Each college has a team of full-time staff whose job is to help you make the most of your college experience and make sure you are getting the best from York. See page 6.

Junior Common Room Committee (JCRC), College Students’ Association (CSA) and Graduate Common Room Committee (GCRC) Many college events and campaigns are organised by students and led by the JCRC or the CSA, or in some colleges the GCRC.

Volunteer Alongside YUSU and the GSA, colleges offer a variety of opportunities to allow students to volunteer and make a difference. Activities include college challenges, where each college completes a given task such as painting a community centre or litter picking, and the RAG (Raise and Give) parade that takes place each year in the city centre.

Use the support Your college team is there to offer you guidance and support, no matter what your question is. They can help you if you are having trouble with your accommodation or your course. They can also help if you have an idea for a project or an event and you need help funding it.

Become a college tutor One way to really get involved in college life is becoming a college tutor. Each college has a number of resident postgraduate tutors who act as a vital part of the college team. Their role is to offer support and guidance to other members of their college, while helping to organise and run events throughout the year. In return for your commitment, the college will subsidise your University accommodation rent for the time that you are a tutor. Ask your head of college for details.

College sport Your college offers you the opportunity to play a variety of different sports at a level that suits you. For more on sport see page 35.

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Life on campus Campus wildlife The campus is known for its huge array of wildlife and green spaces. We hope that you can enjoy your unique surroundings and ask that you take steps to look after them. Do not throw things in the lake. Do not use disposable barbecues on the grass. Do not feed the wildfowl from your bedroom or kitchen window.

Useful information Lost property You should hand in any lost property you find at the reception nearest to where you found it. If you think you have lost something, check with the local or college reception nearest to where you think you lost it. If it is not there, contact the Security Help Desk in the Information Centre. Unclaimed items will be retained for three months at the Security Help Desk in the Information Centre, after which time they will be donated to a charitable organisation. Safety and security on campus

www.york.ac.uk/food-and-bars

Shopping on campus Nisa supermarket There are two branches of Nisa on campus, one in Market Square and the other in Halifax College where you can buy a wide range of provisions. So if you’ve forgotten something and find yourself in need, head down to the store. Student’s Union Shop The York University Student’s Union (YUSU) shop is in Market Square. It offers great value meal deals and discounted newspapers. You can buy University merchandise such as pens, sportswear and mugs from both the Nisa and YUSU shops. Don’t forget you can get discounted bus tickets, offers on cycling and discounted meal packages.

SafeZone app

www.york.ac.uk/transport/bus

You can download an app on your smartphone that allows security or first aid personnel to pinpoint your location if you need help.

www.york.ac.uk/food-and-bars/mad

www.safezoneapp.com

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You are never far away from a café, bar or dining hall. The University of York offers a range of outlets from D-Bar at Derwent to the Kitchen at Alcuin, a shabby chic café, perfect for a coffee and a chat. You can buy anything from a substantial meal in a college dining hall to a snack in a café. The bars and Library Café open late into the evening so you can unwind with friends or grab a quick coffee to keep you studying late into the night. Download our app, find the closest venue, and check opening times and offers at

www.york.ac.uk/admin/estates/transport/ cycling

Top tip!

The University campus is a safe community. To help keep it this way, we provide 24-hour security staff across campus, and a local reception for each residential college. We also rely on our staff and students to be sensible about the risks they take, and to look out for each other.

Food and drink on campus


Sport at York

Faith contacts

Here at York, we have opportunities for you to get involved in sport, whether you are an aspiring Olympian or you just like to have fun and get fit.

The University of York Chaplaincy is open to people of all faiths with a team of chaplains who are available to the University community. Students are welcome to talk over any issues or concerns in complete confidence and independence. Local contacts are available for main world faiths and a range of Christian denominations. All of the faith contacts will be happy to answer your questions and provide you with information about the activities of the local faith communities.

You like to play for fun The GSA organises around 10 weekly sports that are completely free for postgraduates to take part in. www.yorkgsa.org/sport You want to play for the University YUSU hosts over 60 different sports clubs, many of whom play in BUCS (British Universities and Colleges Sport). Many clubs welcome members from beginner level, so you can play for the University even if you do not have much experience. www.yusu.org/sport/clubs You are somewhere in the middle College sport is a fantastic way to play sport without having to commit a lot of your time to a club. There are organised tournaments with weekly matches in a number of sports. It is a great way to play competitively in a relaxed environment.

www.york.ac.uk/students/support/faith/contacts

Campus nursery There is a fully professional nursery based on campus that offers child care to members of the University and the wider community. The nursery has two large outdoor learning areas to allow free flow play and a forest area next to the nursery. Places, especially for children under two, are limited and so it is advised that you put your child’s name on the waiting list as soon as possible. www.york.ac.uk/univ/nrsry

www.collegesport.yusu.org

Sport on campus York Sport Centre York Sport Centre provides a home and training ground for many student activities and societies. Membership includes unlimited access to the Centre Fitness Suite as well as Fitness Classes. Memberships are from £23 per month. York Sport Village York Sport Village is a leisure facility with everything from a gym to a swimming pool and velodrome. There is a range of simple and flexible memberships from £30 per month. Join York Sport at www.york-sport.com

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Professional Section title development possibly and over your 3 lines career 37

Professional development and your career

Whatever your ambitions, it is important to start thinking about what you would like to do after you finish studying as soon as you can. Being proactive will make sure you give yourself the best chance of succeeding after you graduate.

Things to do Professional Development Plan The University Policy on Research Degrees requires that all first-year students create a Personal Development Plan (PDP). The PDP details the areas of postgraduate development you wish to focus on and provides a basis for discussion with your Thesis Advisory Panel. The Becoming an Effective Researcher Tutorial (BERT) and the Researcher Development Team web pages provide resources for the creation of the PDP to help you set realistic and achievable goals which you can share and discuss with your supervisor.

Becoming an Effective Researcher Tutorial (BERT) You have to complete this tutorial as part of your induction at the University. Make sure to have a good read of the information given there about career planning and advice on steps to take. There are also links and suggestions of other sources of information that you may find very useful. It is available on the VLE.

Careers planning Think about where you are going

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Researcher Development Team (RDT) The RDT offers workshops designed to equip you with the skills, attributes and knowledge to thrive as an independent researcher. They also oversee the York Teaching and Learning Award (see page 39) as well as offering you the chance to train in preparation for teaching during your studies.

Careers Careers works in close collaboration with the RDT. For those of you interested in exploring your options outside academia, we can provide relevant advice, information and guidance to help you with your decision-making, as well as opportunities to experience different environments and sectors through internships or volunteering.

Networking It is easy to underestimate the importance of making contacts and networking. However, as a researcher, you will need to find people to work with and get to know other people in your field. Networking is a great way to do this and can also help you to discover new ideas about careers and professions that you might not have ever thought about. Make use of Careers to help with your networking and don’t forget to create a Linkedin profile. Social media is a great place to start when it comes to networking; it gives you the opportunity to broadcast your thoughts and talk about your research to a much wider audience than you would get anywhere else.

Top tip!

Having a research degree does not necessarily mean that you have to continue in academia or even in research. Many doctoral students go on to work in other sectors. It is good to think about what you want to do early on in your degree so that you can tailor your career planning to your ambitions.

People who can help


Plan Career planning is a continual process that you should be thinking about from the beginning of your studies. Work out a way to incorporate career planning into your routine, even in your first year.

Take action Alongside your studies, you will need to think about things that you can do to add to your experience. This can be anything from attending conferences and other events to getting involved in outreach and volunteering work. Visit www.york.ac.uk/careers/postgraduates and select the page for researchers.

Things to consider The York Learning and Teaching Award If you are considering an academic career, the University’s dedicated and comprehensive training programme for future academics is for you. This accredited programme aims to combine theoretical learning through attendance at workshops on topics such as effective lecturing and pedagogy with the opportunity to be mentored by an experienced academic. In order to successfully complete the programme, you need to be teaching at the University and complete a number of workshops, written and oral assessments. On successful completion of the programme you will be eligible to apply for Associate Fellowship status of the Higher Education Academy.

Events and opportunities Three minute thesis (3MT) One of the tasks that all researchers face is conveying the meaning and the importance of their research to a variety of audiences, most of which do not have knowledge or experience in their subject. The 3MT competition offers you the chance to explain your thesis to a panel of judges made up of members of the public and school pupils in no more than three minutes. Yornight European Researchers’ Night is an international event which takes place every year simultaneously in several hundred cities all over Europe and beyond. It aims to show that research is fun and influences daily life for all of us. Visit www.yornight.com The University of York, in partnership with York Museums Trust, is proud to host YorNight, which is York’s contribution to European Researchers’ Night. York Talks York Talks is a University event designed to encourage interdisciplinary interactions by bringing together academic speakers from different disciplines to deliver 15-minute talks on their research. Visit www.york.ac.uk/yorktalks

Postgraduates who teach (PGWT) Many departments in the University employ postgraduate students to help with certain aspects of their undergraduate teaching. Postgraduates can take part in a range of teaching activities: depending on the needs of your department, these may include leading seminars, conducting workshops and lab demonstrations. Becoming a PGWT enables you to gain paid experience in the teaching of undergraduates, which will help you in the pursuit of an academic career while also developing the transferable skills that will be invaluable in whatever career path you take. In order to undertake employment as a PGWT, you will need to complete one of the training courses offered by the RDT. 39


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Section title International possibly students over 3 lines 41


If you are an international student, there will be more things to think about and get used to when you come to York. We want to make sure that you have a great time and settle into British culture easily.

Introduction to British culture Living abroad is a very stressful experience; the impact of moving from a familiar culture to an unfamiliar one is referred to as ‘culture shock’. We want to introduce you to some of the things that might seem different or hard to understand and give you the knowledge you need to fully your time at York. www.york.ac.uk/international-students/adjusting Clothes People in the UK dress in many different styles and often use the way they dress to express their personality or their beliefs. Cycling and driving The most important difference is that in the UK we drive on the left-hand side of the road. Before you take to the road on a bicycle in the UK it is important to read about the differences in the way the roads and paths work, and understand the rules and regulations for cyclists. To drive a vehicle in the UK you must have a valid licence. If you intend to own a car then there are rules and regulations and taxes you must pay to legally own and drive the vehicle.

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People who can help Immigration Advice Service The Immigration Advice Service can help you with any queries you have about organising your visa, renewing your visa and understanding the requirements of your visa.

International Student Support The International Student Support coordinator can help you with any problems you might have, including adapting to life in the UK and understanding British culture.

Shopping You can do your grocery shopping in supermarkets around York. There are different stores close to campus so you will be able to choose which is best for you. Most supermarkets stock a wide range of products, including foods from around the world. Different stores are better for different people, for example, some have a bigger range of goods whereas others have better value for money. It is a good idea to try out a few different stores to see what is best for you. Climate The UK is well known for having very unpredictable weather. You may need to buy clothes as the weather changes each season. There are a number of affordable clothes stores in the city centre.


Dealing with a different culture It’s normal to miss home and feel overwhelmed by the differences between your home culture and British culture. You may also feel somewhat lonely, being apart from people who normally offer you support. Here are just a few of the many ways that you can cope with these feelings. Stay in touch with home Talking to people who are close to you can help to calm you and make you feel secure. It can also be good to speak in your own language, if English is not your first language. Subscribe to your national newspaper online Staying in touch with what is happening in your own country will help you to keep in touch with your culture. Visit an international supermarket In York, you have access to a few international supermarkets. There you might be able to get hold of some home comforts that are not available in other supermarkets. www.york.ac.uk/international-students/food Join a faith group You can meet students of the same or similar faith and get involved in events and activities in the community run by our chaplaincy. www.york.ac.uk/students/support/faith/contacts For more information on adapting to life in the UK and how the University can support you, visit www.york.ac.uk/internationalsupport

Top tip!

Breaking down the language barrier

It is easy to underestimate the difficulties created by a language barrier. Don’t worry if at first you struggle to understand everything that people say to you; many British people are used to speaking to international students and visitors and are happy to repeat themselves or slow down if asked.

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Section title Thepossibly small print over 3 lines 45

The small print

Regulations and discipline When you enrol, you agree to accept and abide by the University Regulations. Some elements of the Regulations are mentioned in detail in this Handbook. In particular, you should make sure you are familiar with Regulation 7 which is about student discipline. It details the sorts of behaviour which are unacceptable in our community and explains our procedure for taking disciplinary action. We aim to manage a community in which students and staff can study, work and live constructively together and we hope that your life will not be affected by problems of ill-discipline. Hard copies of the regulations are available on request from Registry Services.

Data protection The University needs to process certain information about its current, past and potential students as part of the necessary functioning of the institution. In doing so, it must comply with the Data Protection Act 1998. The Act governs the University’s use of personal data and is also concerned with the rights of individuals to gain access to personal information held about them by the University. The terms of the Act relate to data held in any format, including written notes and records as well as electronic data. www.york.ac.uk/records-management/dp/ your-info

Health, safety and security We aim to ensure that all students and staff can work in a safe and healthy environment. www.york.ac.uk/admin/hsas

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University policies Policy on research degrees This policy outlines what research students have to comply with during their programme to be awarded a research degree. www.york.ac.uk/research/graduate-school/ support/policies-documents/research-degreepolicy

Graduation You will be sent details of your graduation ceremony a few months before the ceremony in the expectation that you will achieve your degree. Once you have received your invitation you can complete your application online through e:Vision using your IT services username and password.

Disclaimer While the University tries to ensure that information contained in this document is accurate when published, the University does not accept liability for any inaccuracies contained within it. Where circumstances occur or change outside the reasonable control of the University, the University reserves the right to change or cancel parts of, or entire, programmes of study or services at any time without liability, before or after students have registered at the University. Circumstances outside the University’s reasonable control include: industrial action, over- or underdemand from students, staff illness, lack of funding, severe weather, fire, civil disorder, political unrest, government restrictions and concern regarding risk of transmission of serious illness. The University’s contract with its students does not confer third party benefits under the Contract (Rights of Third Parties) Act 1999.

Index

Accommodation��24–26 Accommodation Services�� 5, 24 Cleaning�� 25 Emergency contacts�� 25 Fire safety��24 Guests��24 Laundry�� 25 Leaving your room early��26 Private accommodation��26 Vacating your room��26 Waste�� 25 American Direct Loans�� 27 Appeals and complaints�� 16 Become an Effective Researcher Tutorial (BERT)��12, 38 British culture��42 Budgeting �� 27 Bus routes�� 50–51 Careers��38 Networking��38 Centre for English Language Teaching��15 City of York��29 Colleges�� 4, 6, 33 College contacts ��6 College events�� 33 College Students’ Association�� 33 College support�� 33 College tutors�� 33 College volunteering�� 33 Connecting your devices��20 Continuation��15 Council tax��26 Course problems�� 16 Culture shock��43 Cycling��29 Data protection��46 Descriptor of award. ��14 Departments��4 Duck of the Day�� 2 Enrolment��8, 12 Ethical research��13 e:Evision��8 Extension�� 16 Faith contacts�� 35 Finances �� 27 Financial support�� 27 Food and drink��34 Graduate Common Room Committee�� 33 Graduation��46 Graduate Students’ Association�� 4, 6, 32 Events�� 32 Networks�� 32 Guarantors��26 Humanities Resource Centre��21 Illness and injury��28 Immigration Advice Service��8, 42 Insurance�� 25 International students��4 International Student Support��42 IT Services��20 IT Support Office��5, 20 IT rooms��21 Online security��20 Languages for All�� 32 Leave of absence�� 16

Library ��5, 19 Borrowing �� 19 Borthwick Institute for Archives�� 19 Help Desk�� 5 Interlending�� 19 King’s Manor Library�� 19 Library study areas�� 19, 21 York Minster Library�� 19 Lost property��34 Managing data�� 13 Maps�� 48–49 Nightline�� 22 Nursery�� 35 Open Door Team��28 Police registration��9 Policy on research degrees��14 Post and parcels�� 25 Postgraduates who teach��39 Printing��20 Problems with your course�� 16 Professional Development Plan��38 Renewing your visa��9 Research Environment�� 18 Research Excellence Framework �� 18 Strategy�� 18 Themes�� 18 ReCSS��21 Research Integrity��13 Research Integrity Tutorial��12 Research support�� 5 Library Research Support Team�� 5 Research computing support��5, 20 Research Development Team�� 5, 38 Research Student Administration Team��5, 8 Graduate Administration Team��5, 8 Safety and security on campus��34 SafeZone app��34 Shopping on campus��34 Social media�� 2, 6 Societies�� 32 Sport at York�� 35 York Sport Centre�� 35 York Sport Village�� 35 Student records��8 Student Support Services�� 5, 22 Students with a disability�� 22 Students with children�� 22 Student carers�� 22 Study spaces��21 Supervisor��12 Term dates��9 Thesis��15 Submission��15 Thesis Advisory Panel��12 Three minute thesis��39 TV licences�� 25 Unity Health Centre��28 University Card��8 Utility bills��26 Visas�� 5 Voting��9 Wildlife��34 York card��29 York Learning and Teaching Award��39 York Talks��39 Yornight��39 YUSU��4, 6

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Campus map

Helix House NATIONAL SCIENCE LEARNING CENTRE

To King’s Manor and York city centre CAMPUS NORTH

IT Centre Providence House

ALCUIN COLLEGE

HULL YORK MEDICAL SCHOOL

YORK SCIENCE PARK

HARRY FAIRHURST BUILDING Barbara Scott Court

Biocentre J B MORRELL LIBRARY

SALLY BALDWIN DRAMA BUILDINGS BARN

SEEBOHM ROWNTREE BUILDING

s

Donald Barron Court

SIR JACK LYONS CONCERT HALL

Innovation Centre

CAMPUS CENTRAL

MARKET SQUARE

Genesis 6 CHEMISTRY BUILDINGS

BIOLOGY BUILDINGS

BERRICK SAUL BUILDING

VANBRUGH COLLEGE

Pedestrian and cycle route to Fulford and Millennium Bridge

Genesis 1–5

Norman Rea Gallery

DERWENT EXTENSION

St Paul’s Church

DERWENT COLLEGE

CENTRAL HALL Eric Milner-White Court

CAR PARK G

EXHIBITION CENTRE Health Centre WENTWORTH GRADUATE COLLEGE

YUSU STUDENT CENTRE

ROGER KIRK CENTRE

CAMPUS WEST

HESLINGTON HALL Nightline

Nursery The Quiet Place

PHYSICS & ELECTRONICS BUILDINGS

THE STABLES

Post Office

JAMES COLLEGE PSYCHOLOGY BUILDING

CAMPUS SOUTH

More House Dalham Farm

Athletics track and field

Observatory

Eden’s Court

YORK SPORT CENTRE

Scale

100m

University of York 2015 © Crown copyright/database right 2010 An Ordnance Survey/EDINA supplied service

St Lawrence Court

Fulford, A19 and Outer Ring Road

Ingram Court

H ES L I NG TO N W EST

Younger Court

Irwin Court Lindley Court

HALIFAX COLLEGE

Wood Court

Sports Pavilion Hickleton Court

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Ainsty Court

BUSES ONLY

Campus map

Grimston Bar Park and Ride

SPORT VILLAGE PARKING

YORK SPORT VILLAGE

BUSES ONLY

Janet Baker Court GOODRICKE COLLEGE Kenneth Dixon Court The Catalyst (staff and visitors only)

John West Taylor Court

LANGWITH COLLEGE Sydney Smith Court

D

C

Basketball court

Gordon and Francesca Horsfield Court

B

Velodrome

Cycle track

CONSTANTINE COLLEGE

The Forum

H

E

G

F A

Philip Brockbank Court BUSES ONLY

LAW AND MANAGEMENT

Oliver Sheldon Court

RON COOKE HUB

THE CATALYST

THEATRE, FILM AND TELEVISION

COMPUTER SCIENCE

HESLIN G TO N EAST

Follow orange route for Heslington East Follow green route for Heslington West

Alternative formats and an interactive version of the University map are available at www.york.ac.uk/maps

Correct at time of print, September 2015

49

Bus routes

Your Bus services around York

student union

heslington hall

science park

heslington east york sport village

halifax college 50

heslington hall

science park

field lane

Bus routes

51

www.york.ac.uk/students/welcome

28094 – www.york.ac.uk/design-print-solutions